ContractCombined Synopsis/Solicitation
Japan-wide Chartered Bus Services 2.0
DEPT OF DEFENSE• FA520926Q0021
Response Deadline
Jun 8, 2026
31 days left
Days Remaining
31
Until deadline
Set-Aside
Full & Open
Notice Type
Combined Synopsis/Solicitation
Contract Opportunity Analysis
The Department of the Air Force, through the 374th Contracting Squadron at Yokota Air Base, is seeking quotations for Japan-wide chartered bus services to support transportation of service members and other authorized U.S. Government personnel in Japan. The contractor must coordinate service through properly licensed Japanese bus operators and maintain nationwide subcontracting capability to meet Government transportation needs, including passengers with baggage and, when authorized, government-issued weapons. The work will be performed entirely in Japan and requires the successful quoter to hold a valid Type 1 Travel Agency registration in its legal name, with pricing structured for an anticipated single IDIQ contract over five one-year ordering periods. The solicitation carries a minimum guarantee of USD 2,500 and a maximum value of USD 9,000,000, with electronic quotation submission required, emails including the solicitation number, and a pre-quote conference scheduled for May 18, 2026 at Yokota Air Base, with attendee information due by May 13, 2026.
Classification Codes
NAICS Code
485510
Charter Bus Industry
PSC Code
V222
TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: PASSENGER MOTOR CHARTER
Solicitation Documents
1_Business w U.S. Government.pdf
PDF•239 KB•May 8, 2026
AI Summary
The 374th Airlift Wing of the U.S. Air Force outlines policies and procedures for businesses contracting with the U.S. Government. Key principles emphasize full and free competition, with strict prohibitions against collusion or any acts restricting fair trade. Violators face proposal rejection and future solicitation bans. All government personnel involved in procurement must maintain impeccable conduct, and contracts include a "gratuities" clause. Offering entertainment, gifts, or other gratuities to secure contracts or favorable treatment is illegal. The memorandum urges businesses to report any irregularities encountered during dealings with U.S. government employees to the Commander of the 374th Contracting Squadron.
2_Notice To Quoter.pdf
PDF•220 KB•May 8, 2026
AI Summary
This Department of the Air Force memorandum provides essential information for prospective quoters regarding Solicitation No. FA520926Q0021 for Japan-wide Chartered Bus Services. The solicitation anticipates a single Indefinite-Delivery Indefinite-Quantity (IDIQ) contract, requiring quoters to price all line items. Contractors must be licensed and registered to operate in Japan, specifically by the Japan Tourism Agency, and provide proof of authorization. A mobilization and phase-in period is required, but associated costs are not reimbursable. A pre-quote conference will be held on May 18, 2026, at Yokota Air Base, conducted in Japanese. Attendees must submit their details by May 13, 2026, and arrive early for base access. Foreign entities must acquire a NATO Commercial and Government Entity (NCAGE) Code and register with the System for Award Management (SAM) before submitting quotes. Quotes must be submitted electronically. Key contacts for inquiries are Mr. Go Ishikawa and Mr. Takahiro Tsukada.
3_FA520926Q0021.pdf
PDF•639 KB•May 8, 2026
AI Summary
The solicitation FA520926Q0021 is a Request for Quotation (RFQ) for Japan-wide Chartered Bus Services for the U.S. Air Force. The indefinite-delivery indefinite-quantity (IDIQ) contract has a minimum guaranteed amount of USD 2,500.00 and a maximum value of USD 9,000,000.00 over five one-year ordering periods. The services include transporting personnel, including soldiers with weapons and bags, in accordance with the Performance Work Statement (PWS) and Japanese laws. The contract outlines procedures for Blanket, Undefined, and Defined Task Orders, with payment through Wide Area WorkFlow (WAWF). The solicitation also includes clauses regarding taxes (with exemptions for certain Japanese taxes), conciliation for disputes, contractor access to installations, and antiterrorism/force protection for defense contractors outside the United States.
4_Atch1 PWS.pdf
PDF•423 KB•May 8, 2026
AI Summary
This Performance Work Statement outlines the requirements for Japan-Wide Chartered Bus Services, detailing the contractor's responsibility to coordinate bus services through licensed Japanese operators, ensuring nationwide subcontracting capability. The document specifies bus types, operational requirements including ordering, fare calculation based on MLIT standards, and procedures for advance notification, schedule changes, and bus non-availability. It also covers additional charges for alternate drivers, late-night services, and specially equipped buses, along with accessorial services and cancellation policies. Key sections address passenger safety, environmental compliance, tax exemptions, installation base access, and personnel roles. The contract emphasizes adherence to Japanese laws and U.S. Government regulations, with performance evaluated by customer complaints. The Government will not provide property or services.
5_JBUS 2.0 Pricing Exhibits 20260422.xlsx
Excel•96 KB•May 8, 2026
AI Summary
This government solicitation, FA520926Q0021, details the pricing structure for bus transportation services across various regions in Japan over five ordering periods, each lasting 12 months. The document outlines distance-based fares, hourly rates, and additional charges such as alternate driver fees, late-night/early-morning charges, and fees for specially equipped buses. It also includes accessorial services like expedited and change fees, as well as a tiered system for cancellation charges based on the proximity to the service date. Furthermore, the solicitation lists reimbursable expenses like overnight service, parking, and toll charges. Each section provides estimated quantities and units, with all unit prices and totals currently set at ¥0, indicating that this is a request for offerors to propose their pricing for these services.
Related Contract Opportunities
Project Timeline
postedOriginal Solicitation PostedMay 8, 2026
deadlineResponse DeadlineJun 8, 2026
expiryArchive DateSep 15, 2026
Agency Information
Department
DEPT OF DEFENSE
Sub-Tier
DEPT OF THE AIR FORCE
Office
FA5209 374 CONS PK
Point of Contact
Place of Performance
JAPAN