SERVICES TO SUPPORT CONFERENCE IN KYIV, UKRAINE

The U.S. Embassy Kyiv requires comprehensive services to support a conference from June 22-26, 2026, in Kyiv, Ukraine. The solicitation, PR16020216, outlines requirements for a purpose-built, underground conference room for up to 70 people in a 3-5 star hotel or facility, equipped with air conditioning, alternative power, and uninterruptible water. Technical support includes AV equipment, 7 laptops with Microsoft Office and Wi-Fi, hybrid format support, printer services, and dedicated AV technicians. Catering services for 45 participants involve daily coffee breaks, buffet lunches, and mineral water. Additionally, accommodation for 36 traveling participants is needed from June 21-26/27, 2026, totaling 185 room/nights, with a maximum rate of $243 per night, including breakfast, and located within a 15-minute walk of the venue, with similar essential amenities.

The United States Department of State requires vendors to complete an Express NDAA Certification to comply with Public Law 115-232, the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019. This certification addresses representations regarding Covered Telecommunications Equipment and Services, as mandated by the Federal Acquisition Regulation (FAR) provisions 52.240-90 and 52.240-91. Vendors must read the relevant FAR sections, answer questions certifying they do not provide or use prohibited telecommunications equipment or services, have conducted a reasonable inquiry, and agree to report any identified issues during contract performance. The completed certification, signed by an authorized representative, must be returned to the Contract Specialist. This ensures compliance with federal regulations regarding national security and supply chain integrity.