C1DA--AE Upgrade Fire Alarm Systems 538-26-200 - VAMC CHILLICOTHE

The Department of Veterans Affairs has issued a modification to Solicitation Number 36C25026R0028 for the "AE Upgrade Fire Alarm Systems" project at the VAMC Chillicothe. This update, effective December 8, 2025, primarily adjusts the NAICS code from 541310 (Architectural Services) to 541330 (Engineering Services), with a business size standard of $25.5 million. Additionally, the submission deadline for responses has been extended from December 9, 2025, to December 19, 2025, at 10:00 AM Eastern Time. All other terms and conditions of the original solicitation remain unchanged. The project is a Service-Disabled Veteran-Owned Small Business Concern (SDVOSBC) set-aside.

This document is a modification to a previous notice regarding the AE Upgrade Fire Alarm Systems project (Solicitation: 36C25026R0028) at the VAMC Chillicothe. The solicitation is a Service-Disabled Veteran-Owned Small Business Concern (SDVOSBC) set-aside with an estimated construction cost between $500,000 and $1,000,000. Key clarifications provided include: the correct timeframe for team member experience is five years; only one organizational chart for the prime firm (excluding consultants) is required in Section D; SF 330 Part II forms are needed for both the prime firm and all consultants; the correct contracting office address is 3140 Governor’s Place Blvd., Suite 210, Kettering, OH 45409-1337; listing professional license jurisdiction and numbers is sufficient (proof not required); CPARS reports are not mandatory for every project, and other documentation can be provided; and a Cover Page, Cover Letter, and Table of Contents are permitted but count towards the 35-page limit. The response date is December 9, 2025.

The "UPGRADE FIRE ALARM SYSTEMS PHASE I" project for the VAMC in Chillicothe, Ohio, requires Architect/Engineer (A/E) services to modernize the existing Simplex Fire Alarm system. The A/E will analyze the current system across 37 buildings, recommend upgrades to comply with NFPA 72, 99, and 101, and design solutions for separating audio and visual alarms in specific units. Key tasks include upgrading panels, network cards, and workstations, updating system graphics, and incorporating findings from the Facility Conditions Assessment. The A/E will provide comprehensive design documents, cost estimates, and technical support through design, bidding, and construction phases, ensuring a fully functional, stand-alone system within a defined budget and schedule. Strict adherence to VA standards, safety protocols, and quality assurance is required, with various reviews and deliverables at each project milestone.

The Department of Veterans Affairs is seeking Architect-Engineer (A/E) Design Services for Project 538-26-200, an AE Upgrade Fire Alarm System at the Chillicothe VA Medical Center in Ohio. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, with an estimated construction magnitude between $500,000 and $1,000,000. The contract type is Firm-Fixed-Price with a 300-calendar-day performance period. Eligible firms must be certified SDVOSBs, registered in the SBA Small Business Search, and active in SAM.gov. Submissions will be evaluated based on professional qualifications (15%), specific experience of personnel (20%), firm's capacity (15%), past performance (15%), geographical location (10%), construction period services (15%), and commitment to using small business subcontractors (10%). SF330 packages, not exceeding 35 pages, must be emailed to Matthew Curtis by December 9, 2025, at 10:00 AM Eastern Time.