Xspress 3 Mini Mk2 1 Channel Readout, No Equivalents or Substitutions

This document is a sample draft Purchase Order (PO Number BNL-0000482691) issued by Brookhaven Science Associates (BSA), LLC, acting under its prime contract with the U.S. Department of Energy (DOE) for Brookhaven National Laboratory (BNL). The draft outlines the procurement of high-tech readout and signal equipment, consisting of four primary line items: an Xspress 3 Mini Mk2 1-Channel Readout, a 2-meter SMA to BNC Low Loss Signal Cable, packaging, and a Control PC. Designated as a Firm Fixed-Price order, the document specifies key delivery, shipping, and invoicing terms, including Net 30 payment terms, FOB Destination shipping via UPS Ground to BNL's receiving building in Upton, New York, and strict prohibitions against packaging materials containing vermiculite. Additionally, the document incorporates BNL’s Supplier Quality Assurance Requirements (BNL-QA-101). It details standard compliance expectations, including ISO 9001 quality system alignment, electrostatic discharge controls, Nationally Recognized Testing Laboratory (NRTL) certifications for electrical equipment, and measures to prevent the procurement of suspect or counterfeit parts. As a sample draft, this document serves to outline standard contractual, quality, and shipping guidelines without representing a binding offer to buy.

This document outlines the General Terms and Conditions (Revision 24.0, dated April 27, 2026) issued by Brookhaven Science Associates, LLC (BSA) for commercial products and services at Brookhaven National Laboratory (BNL). Serving as the contractual framework under BSA’s Prime Contract with the U.S. Department of Energy (DOE), it establishes the legal, administrative, and operational requirements for contractors. Key provisions include an order of precedence for contract documents, explicit limitations on unauthorized obligations (such as automatically striking indemnification clauses in End User License Agreements), and a strict respectful workplace policy. Contractors must notify employees of their right to report environmental, safety, and health concerns through the DOE’s Differing Professional Opinion process. Additionally, the terms cover standard commercial clauses, including termination for convenience or default, New York State sales tax exemption, warranty terms (ranging from six months to over a year), and disputes, which must go through negotiation and mediation before any litigation in New York courts. The document also mandates compliance with federal requirements such as Suspect/Counterfeit Items (S/CI) prevention, IPv6 information technology standards, Executive Compensation reporting for agreements over $30,000, and E-Verify employment eligibility. A specialized clause requires contractors to obtain synthetic nucleic acids or synthesis equipment only from providers adhering to the 2024 Guidance for Providers of Synthetic Double-Stranded DNA. Finally, the agreement incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, detailing flow-down requirements for subcontractors.