J065--SUPPORT SERVICES NEEDED FOR PATIENT LIFTS (ANNUAL INSPECTIONS) - WAVERLY GLEN CEILING LIFTS (VA-26-00035567) | August 1, 2026 - July 31, 2027 Plus Four Option Years

This solicitation (36C24526Q0409) is a Request for Quote (RFQ) issued by the Department of Veterans Affairs (VISN 5 / NCO 5) to procure a firm-fixed-price service contract for patient lift inspections at the Washington DC VA Medical Center. Set aside 100% for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 811210, the contract has a base period from August 17, 2026, through August 16, 2027, with four one-year option periods extending to August 16, 2031. The scope of work requires certified technicians to perform scheduled annual inspections, preventative maintenance, repairs, and supply loaners or replacements for Waverly Glen Ceiling Lifts and Arjo Maxi 1000 Patient Lifts. The contractor must coordinate deliveries and on-site visits with Biomedical Engineering, adhere to hospital safety and screening procedures, and provide training to clinical staff. Deliverables include service reports, warranties, and technical manuals within 10 days of work completion. Quotes are evaluated based on required features, price, an authorized distribution letter, and delivery lead times, with submissions due by July 17, 2026, at 1:00 PM EDT. Additionally, the contract incorporates rigorous federal IT security clauses, data breach liability provisions, and mandatory contractor training.

This federal solicitation (36C24526Q0409) is issued by the Department of Veterans Affairs, Network Contracting Office 5, on behalf of the Washington DC VA Medical Center. The VA is seeking a contractor to provide annual preventative maintenance, inspection, and repair services for its ceiling-mounted patient lift assets, specifically Waverly Glen and Arjo Maxi 1000 systems. Set aside 100% for Small Business Administration (SBA) certified entities under NAICS code 811210 (Size Standard $34 Million), this procurement will result in a Firm-Fixed-Price contract. The contract structure includes a base year running from August 17, 2026, to August 16, 2027, plus four subsequent one-year option periods extending through August 16, 2031. The scope of work encompasses all labor, certified personnel, replacement parts, materials, and training necessary to minimize equipment downtime across inpatient wards, imaging rooms, and rehabilitation spaces. Key contractor requirements include delivering a joint inspection after completing work, providing detailed electronic service and technical manuals, and adhering to strict VA IT security and data privacy regulations. Quotes are evaluated based on required equipment features, price, an authorization letter to distribute, and delivery lead times. Invoices are to be submitted monthly in arrears through the VA’s electronic Tungsten Network. All quotes must be submitted electronically to the Contracting Specialist by July 17, 2026, at 1:00 PM EST.