Hotel Lodging and Conference services in December 2026 in Sinaia/ Romania

The U.S. Embassy in Bucharest, Romania, has issued Request for Quotations (RFQ) 19R01027-Q0003 seeking a qualified hotel and conference service provider for the DOJ OPDAT Workshop in Sinaia, Romania. The contractor must provide comprehensive services, including 34 single-occupancy rooms for four nights (December 7–11, 2026), dedicated conference facilities for 43 participants across three workshop days (December 8–10, 2026), daily catering (breakfast, coffee breaks, and buffet lunches), audio-visual equipment, and on-site technical support. Lodging rates must not exceed the U.S. Government per diem limit of $132 per day, and all pricing must be submitted in Romanian Leu (RON). The U.S. Government intends to award a firm-fixed-price contract to the responsible offeror providing the best value through comparative evaluation based on technical acceptability, accommodation quality, facility suitability, catering services, A/V support, and total price. Offers must be submitted electronically in English to bucharestgsoprocurement@state.gov by November 23, 2026, at 17:00 Bucharest time. Submissions must include the SF-1449, completed pricing schedule, representations and certifications, technical specifications, proposed menus, layout plans, and past performance references from the prior two years. Clarification requests are due by November 18, 2026.