Notice of Intent to Sole Source - TMS Onsite Software

The document outlines the Statement of Work for the maintenance and support of the Accruent Total Maintenance System (TMS) Onsite Software utilized by the Mine Safety and Health Administration (MSHA). The primary goal is to renew maintenance services that support critical IT processes at the National Mine Health and Safety Academy. Key objectives include ensuring operational efficiency, asset tracking, and managing maintenance schedules for a period of 12 months, with two additional optional 12-month periods available. The contractor will be responsible for providing support for various TMS components, including database segments, user interfaces, dashboards, and web requests. Compliance with safety regulations, privacy acts, and accessibility standards is emphasized throughout the project. The contractor must communicate any service disruptions promptly, ensuring high technical standards do not interfere with MSHA’s operational architecture. The document also specifies work locations, accepted holiday schedules, and contractor responsibilities related to technical support and system maintenance. This contract aims to maintain the functionality and security of the TMS software, reflecting the federal commitment to uphold safety and efficiency in mining operations under established laws.

The Department of Labor (DOL) intends to award a sole source contract to Accruent, LLC for the provision of Total Maintenance System (TMS) OnSite software used by the Mine Safety and Health Administration (MSHA) for asset management. This decision is in accordance with the Federal Acquisition Regulation (FAR) Subpart 6.3, which permits contracts without full and open competition under specific circumstances. Accruent is identified as the sole manufacturer and service provider for the TMS software. The contract is expected to be firm fixed price and will commence around April 28, 2025. Interested parties may challenge the sole source determination by providing evidence that competition would be beneficial to the government. However, the government retains sole discretion over this decision and will not cover costs for responses to this notice. Interested vendors can submit their capabilities statements by April 10, 2025, and any inquiries should be directed to designated DOL representatives. This notice represents the DOL's procedural plan regarding procurement related to critical software for asset management and preventive maintenance within the agency.