ALSSA Conference Room Video Teleconference

This Request for Quote (RFQ), solicitation number FA480026Q0121, is issued by the 633d Contracting Squadron at Langley Air Force Base, Virginia, to procure ALSSA Video Teleconference (VTC) Services and upgrades. This acquisition is a 100% small business set-aside under NAICS code 541519, with a size standard of $34,000,000.00. The requirement is for a single firm-fixed-price line item to upgrade the ALSSA VTC system at Joint Base Langley-Eustis, with a performance period spanning from September 14, 2026, through August 2027. Quotes are due by 1400 EST on September 9, 2026, and questions must be submitted to Vanity Wright by September 8, 2026. No site visit will be conducted. Offers must be submitted in two separate electronic volumes: Price and Technical, each limited to 10 pages. The technical volume must include a one-page Executive Summary and demonstrate the capability to meet all Statement of Work requirements, provide a warranty, and deliver on-site training. The contract will be awarded to the responsible offeror whose conforming proposal is most advantageous to the Government, evaluated on price and technical capabilities. For efficiency, the Government will evaluate the technical and past performance acceptability of at least the three lowest-priced offerors. Past performance will be reviewed to identify potentially damaging information, but confidence ratings will not be assigned. Invoice payments will be processed electronically through the Wide Area Workflow (WAWF) system.

This Statement of Work outlines the requirements for a contractor to design, install, and integrate an Audio Visual (AV) system upgrade in the Air Land Sea Space Application (ALSSA) Conference Room at Langley AFB, Virginia. The primary objective is to modernize the secure Video Teleconferencing (VTC) infrastructure to fully support both secure (SIPR) and non-secure (NIPR) Microsoft Teams operations. Key contractor responsibilities include: • Installing hardware such as encoders, a dual-monitor desktop KVM switch, a 1:4 controllable HDMI distribution amplifier, and dedicated AV bridge devices with power isolation controls. • Replacing a defective equipment rack keylock assembly. • Updating control system programming, configuring the user interface, and updating device firmware. • Conducting comprehensive system testing for audio, video, and control functionality across both network environments. The contractor must perform all work during standard business hours and complete deliverables—including as-built documentation, source code, programming files, an equipment list, and a system commissioning report—within specified timeframes. Additionally, the contractor is required to provide a customized training manual and conduct hands-on system training for designated government personnel covering system operation, source routing, basic troubleshooting, and support procedures. The installation includes a one-year comprehensive maintenance warranty.

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