VA Emergency IV Fluid Vendor-Managed Inventory

The Veterans Health Administration (VHA) seeks a vendor for its All-Hazards Emergency Cache (AHEC) program to manage and deploy critical intravenous (IV) fluids. This contract, spanning a base year and four option years, requires the contractor to store, rotate, and deploy three specific IV fluid products from vendor-managed warehouses. Key requirements include compliance with USP-NF, FDA, EPA, and state pharmacy board standards, a minimum 12-month expiration date for products, and 24/7 deployment capability. The contractor must provide monthly and on-demand inventory reports, with post-deployment documentation within 48 hours. Inventory levels must be maintained at 100% of contracted amounts, with a 60-day startup period for initial stocking. The contractor is responsible for ensuring product integrity during transit to various VA facilities and authorized partners. Fees are firm-fixed monthly per pallet position, covering storage, handling, and rotation. The contractor must also have an emergency contingency plan and respond to product recalls and patient safety alerts.

This Sources Sought Notice (Solicitation Number: 36C77026Q0139) is a Request for Information (RFI) issued by the Department of Veterans Affairs (VA) National Contracting Office 15. The VA is conducting market research to identify qualified vendors capable of providing Vendor Managed Inventory (VMI) services for medical-grade intravenous (IV) fluids to support the All-Hazards Emergency Cache (AHEC) program. The anticipated contract will feature a one-year base period with four one-year option periods, planned to begin in the first quarter of Fiscal Year 2027. The selected contractor will store, manage, rotate, and deploy three specified IV fluid products (0.9% Sodium Chloride and Lactated Ringer's) across up to 150 pallet positions of Government-furnished material. Key requirements include compliance with the Trade Agreements Act (TAA) and Drug Supply Chain Security Act (DSCSA), a wholesale pharmacy license, and the capability to provide real-time Commercial Asset Visibility (CAV) data. Interested vendors must submit a capability statement addressing their VMI experience, emergency logistics strategy, system architecture, and product country of origin. Responses must be submitted via email to Contract Specialist Jennifer Knight at Jennifer.Knight@va.gov. The deadline for questions is Monday, September 14, 2026, at 4:00 PM CT, and the final response deadline is Tuesday, September 22, 2026, at 4:00 PM CT. This notice is for information-gathering purposes only and does not constitute a commitment to award a contract.

The government seeks a vendor-managed inventory (VMI) service to procure and manage base inventory, including rotation and emergency shipments. This RFI is open to all vendor solutions, with a potential option for stock replenishment. Shipments are required to be pallet-level only, with expedited or overnight delivery within 24–48 hours of an emergency activation. Inclusive pricing is requested, recognizing potential regional differences for locations like Hawaii and Puerto Rico. Shipping will occur exclusively during localized or national emergencies, with no estimated frequency or volume for routine shipments. The vendor will be responsible for inventory management, stock rotation, and shipping to designated VA locations as directed by the government during emergencies.

The Department of Veterans Affairs (VA) has issued a Request for Information (RFI) to conduct market research for its Emergency Pharmacy Services-Vendor Managed Inventory (VMI) program. This RFI seeks to identify qualified vendors capable of providing, managing, and supporting medical-grade IV solutions through VMI services to support the All-Hazards Emergency Cache (AHEC) program. The VA requires a vendor to store and manage three specific intravenous fluid products, ensuring a minimum 12-month expiration date, Trade Agreements Act (TAA) compliance, and verifiable pharmaceutical supply chain per DSCSA regulations. The contractor will provide full lifecycle support for up to 150 pallet positions of Government-furnished material, including secure receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment, with after-hours operations for emergency shipments. The potential contract includes a one-year base period and four one-year option periods. The RFI requests administrative information, company capabilities, and experience in VMI programs, readiness, execution processes, quality management, and system requirements. Responses are due by May 29, 2026, and questions by May 19, 2026.