IRS Graphic Design Services

The document is a pricing worksheet for graphic design services, likely part of a federal or state RFP. It outlines a base period and four option years, each spanning 12 months. The worksheet provides sections for labor categories (Creative Director I, Senior Graphic Designer, Production Manager), their respective hours, fully burdened rates, and total costs. It also includes line items for license subscriptions and calculates period and CLIN totals. The document is marked as "Sensitive But Unclassified (SBU) data," indicating controlled access. It serves as a template for companies to submit their proposed pricing for graphic design services over a multi-year contract.

The Taxpayer Advocate Service (TAS) is seeking graphic design services to support its mission within the IRS. This acquisition, titled “Graphic Design Services,” will primarily focus on Design Production Tasks for various annual reports and publications mandated by Congress, such as the National Taxpayer Advocate's Annual and Objectives Reports. The contract will span a base year and four option years. The chosen contractor must be an established, in-house design firm with at least two senior designers and expertise in Adobe Creative Suite, Microsoft Office, and Section 508 compliance. The scope includes laying out publications, reformatting data, providing print-ready and web-friendly files, and on an as-needed basis, creative tasks like redesigning templates and developing infographics. The contractor is responsible for all necessary software and subscriptions and must adhere to TAS design standards. The work will involve tight deadlines, especially during critical reporting periods, requiring after-hours availability and prompt communication. The contractor must also provide advance printed copies of key reports and ensure secure file transfers.

This document is a combined synopsis/solicitation (RFQ #2043FY-25-Q-00054) for Graphic Design Services, issued as a Total Small Business Set-Aside under NAICS code 541430. The contract is a Firm Fixed Price agreement for a 12-month base period and four 12-month option periods, totaling 60 months, from October 31, 2025, to October 30, 2030. Key requirements include adherence to FAR Part 13, submission of quotes by small businesses, and a detailed Statement of Work (SOW). The document outlines payment procedures, including electronic invoicing and monthly inspections by the Contracting Officer Representative (COR). It also details various FAR clauses incorporated by reference and in full text, focusing on government regulations, contractor responsibilities, and security protocols related to sensitive but unclassified information (SBU) and IT systems. Contractor personnel requiring access to classified or SBU information must undergo specific background checks and training, with strict notification requirements for changes in employment status.

Standard Form 30, Amendment/Modification 0001, for Solicitation Number 2043FY-25-Q-00054, issued by the Office of Procurement Operations in Media, PA, extends the closing date for quotes from October 7, 2025, to October 14, 2025, at 2:00 PM Eastern Standard Time. This amendment clarifies that an additional amendment will be issued to address vendor questions and answers. All other terms and conditions of the original Request for Quote remain unchanged. Offerors must acknowledge receipt of this amendment by completing items 8 and 15, acknowledging on each offer copy, or sending a separate communication referencing the solicitation and amendment numbers to avoid rejection of their offer.

This government file, an RFI log for Graphic Design, RFQ #: 2043FY-25-Q-00054, addresses numerous vendor questions regarding contract requirements and clarifies the evaluation process. Key areas of clarification include the allowance for one Senior Designer with a backup, the absence of an incumbent contractor, and specific details for Volume 1 submissions. The government will provide a FedRAMP-certified file transfer platform, but resumes are only required for Key Personnel after award. Vendors must be SAM.gov registered as a small business under NAICS code 541430. The estimated ~1,000 annual hours are historical, and full evening/weekend availability is expected during critical periods. License costs for contractor and TAS staff, printing costs for advanced copies, and Section 508 compliance are clarified. The evaluation method is Lowest Price Technically Acceptable (LPTA), not Best Value, with no preference for HUBZone status. The pricing worksheet is updated to include printing costs and instructions, and an amendment will be published with all responses. Remote designers are acceptable, and subcontracting for design overflow is not permitted.

The provided government file details instructions for completing a Pricing Worksheet (Attachment 2) for federal contracts, likely pertaining to graphic design services. This worksheet is crucial for vendors to demonstrate how they determined their total proposed price, enabling the government to assess realism concerning labor hours, software licenses, and printing costs. Vendors are required to input proposed hours and fully burdened hourly rates for various positions for each contract year. The worksheet automatically calculates total labor costs, and vendors must input anticipated printing costs. A fixed "Not To Exceed" amount for license subscriptions, escalating annually, is pre-populated. The document outlines how various totals, including period totals and the total contract price, are automatically calculated. The instructions emphasize that vendors should complete corresponding cells for all option years and immediately report any errors found in the worksheet.

The Taxpayer Advocate Service (TAS) is seeking a contractor for graphic design services, including production and creative tasks, as well as managing existing software licenses and subscriptions. This acquisition supports the TAS mission of assisting taxpayers and fulfilling congressional reporting mandates, such as the Annual Report to Congress and the Fiscal Year Objectives Report. The contractor must be an established in-house design firm with at least two senior designers, proficient in Adobe Creative Suite, and capable of producing high-quality print and digital deliverables, including Section 508 compliant documents. The contract is for a base year with four option years, requiring strict adherence to deadlines, confidentiality, and TAS design standards. The contractor is responsible for advance copies of reports and working with various IRS entities for final print runs.

This government document, an amendment to solicitation 2043FY-25-Q-00054, extends the closing date for quotes for Graphic Design Services from October 14, 2025, to October 23, 2025. The Request for Quotation (RFQ) is a combined synopsis/solicitation for commercial items, set aside for Small Businesses under NAICS code 541430. Vendors must submit pricing via a completed pricing schedule and an Excel worksheet, a technical approach (maximum 5 pages), seven samples of demonstrated experience, and various FAR and IRS forms. The contract has a 12-month base period and four 12-month option periods, totaling 60 months, with specific pricing for graphic design services and licenses. It includes numerous FAR clauses and specific terms regarding PO communication, inspection, invoice review, and termination, emphasizing that only the Contracting Officer can authorize contract changes. The document also details rights in data, particularly regarding government and contractor intellectual property, and requirements for sustainable products and services.