Hydronic Boiler Rental (Woodward, OK)
ID: 1232SA26Q0063Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS AFM APDBELTSVILLE, MD, 20705, USA

NAICS

Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing (532412)

PSC

GAS WELDING, HEAT CUTTING, AND METALIZING EQUIPMENT (3433)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/c7aae08b46554058b4715ee076bb85b5/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking proposals for the rental of a 2 million BTUh hydronic boiler in Woodward, Oklahoma, due to an existing boiler failure. The contractor will be responsible for providing, installing, and integrating the boiler into the existing natural gas, electrical, and heating systems at Building 6, with an anticipated rental duration extending through February 2026, including a one-month option. This procurement is critical for maintaining operational efficiency at the facility and ensuring compliance with various federal, state, and local codes. Interested small businesses must submit their quotes, including pricing and technical specifications, via email to Spencer Hamilton at spencer.hamilton@usda.gov by the specified deadline, and are encouraged to attend a site visit scheduled for January 13, 2026, with an RSVP due by January 12, 2026.

    Point(s) of Contact
    Spencer Hamilton
    spencer.hamilton@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation Terms and Conditions_1232SA26Q0063.pdf
    The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Oklahoma and Central Plains Agricultural Center (OCPAC) is requesting proposals for a temporary monthly rental of a 2 million BTUh hydronic boiler. This is due to an existing boiler failure, with an anticipated rental duration through February 2026, including a one-month option. The contractor will be responsible for providing, installing, and tying the boiler into existing natural gas, electrical, and heating hot water systems at Building 6 in Woodward, OK. Security measures for the publicly accessible property are also required. A site visit is scheduled for January 13, 2026, with an RSVP deadline of January 12, 2026. Questions about the solicitation must be submitted by January 15, 2026. Quotes, including pricing and technical specifications, must be emailed to spencer.hamilton@usda.gov by the due date and time, and offerors must have an active SAM.gov registration. Award will be based on the lowest-priced technically acceptable quote. The solicitation includes various FAR and AGAR clauses, notably those related to Buy American, Free Trade Agreements, and Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance.
    Attachment 2 Statement of Work.pdf
    The USDA ARS OCPARC in Woodward, OK requires a temporary 2 million BTUh hydronic boiler rental, installation, and ongoing service due to existing boiler failure with long repair lead times. The contractor will be responsible for delivering, setting up, tying the boiler into existing natural gas and electrical supplies, connecting it to the building's heating hot water system with temporary hoses, and providing any necessary security measures like fencing as the property is publicly accessible. The scope includes startup, corrective maintenance, and eventual removal of the temporary equipment, returning the building system to its original condition. The work must comply with ARS Facilities Design Standards, ARS Energy Management Plan, and all applicable federal, state, and local codes. The contractor is also responsible for all permits, verifying site conditions, submitting manufacturer literature and installation procedures, ensuring quality control, and implementing a site-specific safety and health plan. The anticipated rental duration is from the award date until mid-February.
    Lifecycle
    Title
    Type
    Hydronic Boiler Rental (Woodward, OK)
    Currently viewing
    Combined Synopsis/Solicitation
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