Maintenance and Repair of Patient Lifts and Scales

The Department of Veterans Affairs (VA) is issuing a combined synopsis/solicitation (RFP 36C26126Q0377) for Firm-Fixed-Price contracts for preventive maintenance and repair services for patient lifting devices and scales at the VA Palo Alto Health Care System. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a NAICS code of 811210. The contract will include a base period and four option years. Proposals are due by April 10, 2026, at 11:00 AM PST and should be submitted electronically to Karen K Cooper at karen.cooper332@va.gov. Offerors must monitor the site for updates and submit questions in writing within 10 days of the RFP close date.

The Department of Veterans Affairs (VA) Network Contracting Office 21 has issued Solicitation Number 36C26126Q0377, a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, for preventive maintenance and repair of patient lift equipment, scales, and associated medical equipment at the VA Palo Alto Health Care System (VAPAHCS). The firm-fixed-price contract covers a base period and four option years, from August 1, 2026, to July 31, 2031, with an estimated value of $34 million. The scope includes all labor, materials, and parts for annual maintenance, corrective repairs, and OEM replacement parts across multiple VAPAHCS locations. Offerors must be verified SDVOSBs, registered in SAM, and submit certification with their quote. Key requirements include adherence to manufacturer specifications, coordination with VA Biomedical Engineering, monthly invoicing, and strict documentation. The solicitation also details various federal acquisition regulations and clauses, including prohibitions on certain telecommunications and video surveillance equipment, and unmanned aircraft systems from covered foreign entities, emphasizing compliance and security.

The document provides a detailed inventory of patient lifting devices and scales, categorized by acquisition date and location, likely for a federal government Request for Proposal (RFP) related to medical equipment procurement or facility upgrades. It lists various Arjo Hospital Equipment models, including MAXI MOVE, OPERA, SARA 3000, SARA FLEX, SARA STEDY, TENOR, CARENDO, MAXI SKY 1000, MAXI SKY 2, MAXI SKY 2 PLUS, and MAXI SKY 600, along with their quantities and years of acquisition spanning from 2004 to 2025. The inventory also includes bedside scales (models 700-00511, 700-19485, and 700-19490) with acquisition dates from 2011 to 2024. The equipment is further broken down by specific locations such as Capitola, Fremont, Livermore, Menlo Park, Monterey, Palo Alto, and San Jose, indicating the distribution across various facilities. The document's purpose is to outline current assets, aiding in future planning, budgeting, or vendor selection for patient care equipment.

This document outlines the commissioning procedures for patient ceiling lift systems, detailing a comprehensive checklist for installation verification and operational testing. It covers structural integrity, rail/track functionality, lift unit and strap inspection, and various emergency features. The document also specifies load and deflection testing at maximum capacity, ensuring compliance with safety standards. A critical note prohibits installation in units with actively suicidal patients. The process concludes with sign-offs from the inspector, VA representative, and the service manager, confirming completion of all requirements, proper release into service, and staff training on the lifts. This ensures patient safety and operational readiness within healthcare facilities.

No AI summary available for this file.

This Statement of Work (SOW) outlines requirements for preventive maintenance and repair services for patient lifting devices and scales at the Department of Veterans Affairs (VA), Palo Alto Health Care System (VAPAHCS). The contract covers 670 patient lifting devices and 213 patient lift scales across seven VAPAHCS locations. Services include annual preventive maintenance, calibration, repair, and parts replacement using OEM parts only. The contractor must coordinate with Biomedical Engineering, adhere to specified schedules, and respond to repair notifications within one business day. Comprehensive documentation, including service reports detailing actions, parts, and labor, is required. Contractors must have a minimum of two years of relevant experience and provide evidence of training on specified lift models. Personnel must wear identification badges, park in designated areas, and adhere to VA smoking policies. Services are primarily performed during normal working hours (8:00 am to 4:00 pm).

The Department of Veterans Affairs (VA) Sierra Pacific Network (VISN 21) has issued a Sources Sought Notice (36C26126Q0377) for preventive maintenance and repair services for patient lift devices at the VA Palo Alto Health Care System and its various California locations (Palo Alto, Menlo Park, Livermore, Fremont, Marina, Modesto, and San Jose). This is an announcement for informational purposes only, not a solicitation for offers. The VA is determining its acquisition strategy, anticipating a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. The applicable NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 million size standard. Interested parties must be registered in SAM and have a current Online Representations and Certification Application. Capability information, including business size, socio-economic status, SAM record, and experience, is requested by February 6, 2026, 11:00 AM PST, to Karen Cooper at karen.cooper332@va.gov.