Ballfield Maintenance

This Statement of Work details requirements for baseball and softball field maintenance at the United States Coast Guard Academy's Nitchmen Field Complex in New London, Connecticut. The contractor must supply all labor, materials, equipment, transportation, and supervision to maintain the baseball, softball, and track and field/practice soccer fields to NCAA specifications. Key technical requirements include late winter/early spring maintenance (March 1–15) covering skinned area dragging, lip removal, regrading, rolling, and edging. The contractor must use specific clay mixes, apply an estimated 10 tons of infield mix per field annually, replace home plates and pitching rubbers, and adjust mound and baseline dimensions. In June, the contractor must deep-tine aerate fields to at least 8 inches and topdress surfaces using a specific compost and sand mixture. The period of performance consists of a one-year base period starting January 1, 2027, with four one-year option periods extending through December 31, 2031. Work must generally occur on weekdays between 0730 and 1600 EST. The contractor must designate a qualified Project Manager available for technical discussions within two hours of contact and submit a draft Project Plan at a post-award conference within 15 business days of contract award. The government will furnish electricity and water, while all other tools, equipment, and materials remain the contractor's responsibility. Deliverable reviews follow strict timelines, allowing five business days for government review and ten for contractor corrections.

This Combined Synopsis/Solicitation (RFQ ID #70ZH1526QCGA00003) is issued by the United States Coast Guard Academy as a 100% Small Business Set-Aside for commercial ballfield maintenance services at the Nitchman Field Complex in New London, Connecticut. Under a Firm-Fixed-Price structure, the contract includes a base year (2027) and four option years (2028–2031) spanning 20 total Line Items. The selected contractor must provide all management, labor, materials, equipment, and transportation to maintain the baseball, softball, and track-and-field/practice soccer fields to NCAA standards. Responsibilities include late-winter/early-spring maintenance of infields and turf, scarifying, regrading, lip removal, repair/replacement of pitching rubbers and home plates, and June deep-tine hollow-core aeration and topdressing. Selection will follow a Lowest Price Technically Acceptable (LPTA) evaluation, awarding to the responsible offeror meeting all Statement of Work requirements with the lowest evaluated price. Award without discussions is intended. A mandatory site visit is required to quote; vendors must schedule with Technical Assistant Peter Heavenor and possess a Real ID driver's license for facility entry. All questions must be submitted via email to Kayla.L.Rex@uscg.mil by November 11, 2026, at 8:00 AM EDT. Final quotes are due via email by November 18, 2026, at 8:00 AM EDT.

This document outlines the Contract Line Item Number (CLIN) structure and Schedule of Services for a baseball and softball field maintenance contract spanning a five-year period from January 1, 2027, through December 31, 2031. The performance schedule consists of a Base Year (2027) followed by four distinct Option Years running sequentially through 2031. Each performance period (Base Year CLINs 0001–0004 and Option Years CLINs 1001–4004) encompasses four core maintenance task items: - Task One: Skinned Area Maintenance - Task Two: Baseball & Softball Turf Maintenance - Task Three: Pitching, Homeplate, and Bases Maintenance - Task Four: Aerate & Topdress Each task is defined with a unit quantity of one each (1 EA) per line item across all contract years, establishing a standardized annual scope of work for the upkeep and care of athletic fields.