BAS Systems Preventive Maintenance Contract

The U.S. Department of State's Bureau of Overseas Building Operations requires Building Automation System (BAS) Preventative Maintenance (PM) services for the U.S. Embassy in Zagreb, Croatia. The contractor will perform routine maintenance, investigations, troubleshooting, and adjustments to ensure the BAS operates efficiently. This includes servicing BAS from manufacturers like Johnson Controls and Honeywell, controlling various equipment such as HVAC systems and fire alarms. The contract spans one base year with four option years, requiring two site visits annually. The contractor must develop site-specific PM checklists, provide comprehensive reports after each visit, and retain all documentation for 15 years. Security clearances are mandatory due to access to restricted areas and classified information. The contract excludes major repairs or system replacements, which require separate approval and modifications.

The U.S. Embassy in Zagreb, Croatia, has issued a Request for Proposals (RFP) for a Building Automation System (BAS) Preventative Maintenance Service Contract. The contract, a fixed-price type, will span one base year and four option years, totaling five years. The selected contractor will provide semi-annual BAS maintenance services and an annual Defense Base Act (DBA) insurance fee. Proposals are due by March 6, 2026, at 10:00 AM CET, and must be submitted electronically in English. Key submission requirements include SF-1449, Section B (Pricing), Section L (Representations and Certifications), additional solicitation information, and proof of SAM registration. Contractors must be registered in the System for Award Management (SAM) database to be considered. The U.S. Government intends to award the contract to the responsible company offering the lowest acceptable price. The document details contract clauses, special requirements for personnel security, conduct, and safety, and outlines payment procedures. The Contracting Officer's Representative (COR) will oversee performance and quality assurance.