SLAC CUIR SP2 – Topographic Survey and Utility Mapping Services Sources Sought Notification

SLAC National Accelerator Laboratory, operated by Stanford University for the U.S. Department of Energy, has issued Request for Proposal #364558 for CUIR SP2 Topographic Survey and Utility Mapping Services. Proposals are due by 5:00 PM on Thursday, May XX, 2026, and must be valid for ninety days. Offerors need to submit a firm fixed price proposal covering all labor, supervision, materials, equipment, and project management as per the Statement of Work and attachments. Proposals should be in searchable PDF format and emailed to Quyen Weng. Submissions must be separated into a Technical Proposal (Volume 1) with no pricing, and a Price Proposal (Volume 2) including contractual documentation. Evaluation criteria for Volume 1 cover local presence, professional qualifications, scope understanding, technical capability, relevant experience, and schedule. Volume 2 requires completion of contractual documents, a Dun & Bradstreet Score of Medium or Low Risk, and signed amendments. The award will be based on the lowest-price technically acceptable offer. Offerors must be registered with SAM.GOV and the University’s procurement system, and comply with E-Verify requirements. The Sr. Subcontract Administrator is the sole point of contact for this RFP.

The Critical Utilities Infrastructure Revitalization (CUIR) Project at SLAC National Accelerator Laboratory seeks a qualified subcontractor for topographic survey and underground utility mapping services for Subproject 2 (SP2). The purpose is to modernize SLAC’s aging utility infrastructure, specifically replacing wet utility systems (potable water, sanitary sewer, and storm sewer) in strategic campus locations. The subcontractor must have a minimum of five years of experience, provide licensed surveyors, and adhere to federal survey accuracy standards. Key deliverables include AutoCAD files, point files, field survey records, and a comprehensive survey report. The project emphasizes strict quality assurance compliant with DOE Order 414.1E Chg. 2 and ISO 9001, as well as stringent onsite safety requirements, including mandatory training and PPE.

The document outlines criteria for categorizing

The Representations and Certifications Supplement (Rev. 08/25/2022) is a critical document for Offerors engaging with Stanford University, specifically concerning its Prime Contract DE-AC02-76SF00515 with the U.S. Department of Energy for the SLAC National Accelerator Laboratory. This supplement requires Offerors to complete various certifications and representations, ensuring compliance with federal regulations. Key areas covered include System for Award Management (SAM) electronic representations, Employment Verification Eligibility (E-Verify) for proposals exceeding $3,500, and an Employee-Vendor Relationship Certification to identify potential conflicts of interest with Stanford University personnel. Additionally, the document addresses Toxic Chemical Release Reporting for offers over $100,000, Anti-Kickback provisions for similar offer values, and Export Control regulations concerning Trigger List Items, USML (ITAR) defense articles, and Dual Use Items. Offerors must provide detailed business information and ensure authorized signatures validate these commitments, which remain effective for one year.

This document, "Chapter 42: Subcontractor Safety Injury and Illness Prevention Plan Acknowledgement Form," outlines the requirements for subcontractors at SLAC to ensure worker safety. It emphasizes compliance with Department of Energy (DOE) Worker Safety and Health Program (10 CFR 851) regulations, which are more stringent than Cal/OSHA IIPP requirements. Subcontractors must either adopt SLAC’s 851-compliant IIPP or submit their own for approval. The form, required for both green and non-green work, documents this acknowledgement and captures occupational medicine information. Prime subcontractors must extend these requirements to sub-tier subcontractors. Additionally, the form addresses occupational medicine, requiring subcontractors to provide services if employees work on-site for extended periods or participate in specific medical monitoring programs.

The SLAC National Accelerator Laboratory's Architect Engineer Agreement outlines the general terms and conditions for architect-engineer subcontracts, effective August 2023. This document defines key terms, specifies the scope of services, and establishes the order of precedence for contractual documents. It details requirements for seller acceptance, professional quality of services, key personnel, and inspection/acceptance of deliverables. The agreement also covers travel reimbursement, invoicing, tax exemptions, adherence to codes and standards, and mandatory insurance coverages including Professional Errors and Omissions. Key clauses address warranties, indemnity, confidentiality, material breach, assignment, independent contractor status, permits, licenses, and applicable laws. Dispute resolution procedures, export control, excusable delays, and publicity restrictions are also included. Finally, the agreement incorporates various Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, with specific applicability thresholds for subcontract values.

The “GREEN” SERVICES RIDER outlines general terms and conditions for subcontractors performing services at SLAC, effective January 2025. This rider incorporates various clauses by reference, including whistleblower protection and computer security. It details buyer monitoring of work, mandates proper use and care of government-furnished property, and sets standards for seller personnel regarding qualifications, work eligibility, and language interpretation. The document also specifies work hours, holidays, and requires cooperation with other personnel on-site. Critical sections address environmental protection, injury and illness prevention, and strict site security, including access for sensitive foreign nations. Subcontractors must maintain specific insurance coverages, assume risks until final acceptance, and adhere to miscellaneous site policies like restrictions on music and pets. Penalties for unreturned SLAC badges, keys, and dosimeters are also outlined.

This document is an Assignment and Release form for a subcontract between SLAC National Accelerator Laboratory and a subcontractor, related to a larger contract with the U.S. Department of Energy. In consideration of final payment, the subcontractor certifies that all work has been completed, all labor and material claims have been paid, and no outstanding obligations exist. The subcontractor assigns to SLAC and the U.S. Government all rights to refunds, rebates, and credits arising from the subcontract. Additionally, the subcontractor releases SLAC and the U.S. Government from all liabilities and claims related to the subcontract, with a provision for the subcontractor to refund any monies SLAC or the U.S. Government must pay to discharge future liens or claims, including legal fees. The document includes spaces for execution details and a certificate for corporate authorization.

The SLAC National Accelerator Laboratory document, part of federal government RFPs, outlines special terms for subcontract administration. It designates Quyen Weng as the University's contractual representative, the sole authority for modifying subcontract requirements, including changes to the Statement of Work and Schedule. All official notices and approval requests from the Subcontractor must be directed to Quyen Weng at the specified SLAC address. Additionally, Hyejoo Yoo is named the University's Technical Representative, responsible for monitoring work and clarifying technical requirements. However, the Technical Representative is explicitly not authorized to make changes to the work or modify the subcontract. This structure ensures clear lines of authority and communication for managing subcontracts.

The document, SLAC-SCM-GEN-035, titled "Specific Contract Clauses," outlines a mandatory inclusion for federal subcontracts related to the SLAC National Accelerator Laboratory. It specifies that FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (Apr 2026) (Deviation Apr 2026), derived from Executive Order 14398, must be integrated into any resultant subcontract. This clause addresses Diversity, Equity, and Inclusion (DEI) discrimination, indicating a requirement for federal contractors to adhere to specific DEI standards. The document is presented as a draft, signifying that these clauses are subject to finalization and will become a part of the contractual obligations for work performed under such subcontracts.

Starting May 7, 2025, SLAC will enforce the REAL ID Act for site access. Subcontractors and visitors without an active SLAC badge must present a REAL ID-compliant driver's license or another acceptable form of identification. Prior to arrival, all individuals must complete a Site Access Form, with the Point-of-Contact being the SLAC Project Manager, Construction Manager, or Subcontract Administrator for solicitation site walks. Acceptable IDs include state-issued enhanced driver's licenses, U.S. passports, and various government-issued credentials. Delivery drivers require a valid license and will be directed to Shipping & Receiving; if their license is not REAL ID-compliant, they will be advised to obtain one. Deliveries for on-site construction or specific purposes will require a SLAC escort for access. Further information and FAQs are available on the SLAC website.