Miramar National Cemetery HVAC Maintenance Services

This federal solicitation (36C78626Q50156) is a Combined Synopsis/Solicitation issued by the Department of Veterans Affairs, National Cemetery Administration, for HVAC services at Miramar National Cemetery in San Diego, California. The acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 238220 (size standard of $19 Million). The procurement will result in a single-award, definitive contract consisting of a base year plus four 12-month option periods. Evaluation will follow the Lowest Price Technically Acceptable (LPTA) source selection process. Quotes are due by September 16, 2026, at 17:00 EST, with an optional site visit scheduled for September 11, 2026, and a deadline for technical questions on September 14, 2026. To be eligible, offerors must have active SAM and SBA VetCert registrations. Quote submissions must be organized into four separate volumes: Volume A (Administrative, including subcontracting limitations certifications), Volume B (Technical Approach), Volume C (Past Performance within the last five years), and Volume D (Pricing, via Attachment B Excel schedule). Special contract stipulations include strict compliance with the VA Dignity Clause to ensure respectful operations around gravesites, headstones, and ceremonies. It also incorporates FAR 52.222-90 regarding non-discrimination in diversity, equity, and inclusion (DEI) activities, and VAAR 852.219-75, requiring the prime SDVOSB to perform at least 50% of the cost of contract performance for services.

This Performance Work Statement (PWS) outlines the requirements for a contractor to provide non-personal Heating, Ventilation, and Air Conditioning (HVAC) maintenance services at Miramar National Cemetery in San Diego, California, for 2026. The primary objective is to maintain climate control, operational productivity, and facility cleanliness across the cemetery's Administrative, Maintenance, and Honor Guard buildings. The scope of work is divided into two primary tasks: - **Task One (CLIN 0001):** Perform one comprehensive annual maintenance service on all split HVAC systems, Variable Refrigerant Flow (VRF) systems, exhaust fans, and fan coil units. This includes deep cleaning, operational inspections, and detailed component testing. - **Task Two (CLIN 0002):** Perform four quarterly operational maintenance services, which involve routine filter replacements, system inspections, belt adjustments, and leak checks. The contractor must adhere to industry standards, including ASHRAE Standard 180, EPA Section 608 refrigerant regulations, and National HVAC Regulations. For quality assurance, the contractor is required to submit a written report to the Contracting Officer's Representative (COR) after each quarterly visit documenting completed tasks and recommended repairs. Additionally, the contractor must support a post-award kickoff meeting and potential monthly status reviews.

This document is a federal government price scheduling sheet for HVAC Services at the Miramar National Cemetery. It outlines a contract structure consisting of a base year plus four option years, spanning a performance period from September 30, 2026, through September 29, 2031. The scope of work is divided into two recurring line items per period: Comprehensive Maintenance (quantity of 1 job) and Operational Maintenance (quantity of 4 jobs). Each period is structured as follows: - **Base Year (9/30/2026 – 9/29/2027):** Line items 0001 and 0002. - **Option Year 1 (9/30/2027 – 9/29/2028):** Line items 10001 and 10002. - **Option Year 2 (9/30/2028 – 9/29/2029):** Line items 20001 and 20002. - **Option Year 3 (9/30/2029 – 9/29/2030):** Line items 30001 and 30002. - **Option Year 4 (9/30/2030 – 9/29/2031):** Line items 40001 and 40002. The contract is subject to the Department of Labor's Service Contract Act (SCA) Wage Determinations, specifically WD 2015-5635, Revision #30, dated May 13, 2026. Bidders are required to provide unit and extended pricing for each line item to determine the final total contract value.