Remove & Replace Carpet in Office and Conference Room Stoneville, MS

This federal solicitation (No. 127EAV26Q0113) issued by the USDA Forest Service is a Request for Quotation (RFQ) to replace carpeting at a facility in Stoneville, Mississippi. The agency intends to award a single, firm-fixed-price contract for the entire scope of work. The project entails removing existing rolled carpet and installing new J+J #3563 Essential Accent tiled carpet, along with Flexco Storm Gray #395 cove base, adhesive, and glue. The requirements are split between the facility's Conference Room and Area Office, totaling 5,000 square feet of carpet tile, 920 linear feet of cove base, and associated labor, adhesives, furniture moving services (excluding electronics), safety planning, and disposal/dumpster services. Additionally, the contractor must supply 200 square feet of extra tiled carpet for stock. All technical and project-related questions must be submitted via email to Contract Specialist Shavera Leveille at shavera.leveille@usda.gov by September 4, 2026, at 17:00 EST. Final quotes, which must include all applicable taxes and pricing for every scheduled item to avoid rejection, are due to the same email address by September 9, 2026, at 17:00 EST. Bidders must provide their business details, including their Unique Entity Identifier (UEI) SAM number.

This federal Request for Quotation (RFQ), solicitation number 127EAV26Q0113, is issued by the USDA Forest Service on behalf of the Agricultural Research Service (ARS). The procurement is a 100% small business set-aside under NAICS code 238330 (Flooring Contractors), with a size standard of $19 million. The objective of the project is to remove and replace carpet in the office area and conference room at the USDA-ARS Main Building #1 located in Stoneville, Mississippi. The contract will be awarded on a Firm-Fixed-Price basis using the Lowest Price Technically Acceptable (LPTA) evaluation methodology. Technical acceptability, past performance, and price are the key evaluation factors. Contractors must submit quotes for 15 line items, which include tiled carpet (J+J #3563 Essential Accent or equal), cove base (Flexco Storm Gray #395 or equal), adhesives, labor for removal and installation, furniture moving services, and safety planning. Key Dates and Requirements: - Mandatory Site Visit: September 9, 2026, at 10:00 AM CDT. - Pre-Award Questions Deadline: September 8, 2026, at 5:00 PM EST. - Quotation Due Date: September 14, 2026, at 5:00 PM EST, submitted via email to Contract Specialist Shavera Leveille. - Period of Performance: September 28, 2026, to November 27, 2026. The solicitation incorporates standard Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses, including electronic invoicing via the Invoice Processing Platform (IPP) and mandatory compliance with federal anti-discrimination and workforce integrity guidelines.

This Statement of Work outlines a federal requirement by the USDA-ARS to supply and install tiled carpet at Main Building #1 in Stoneville, Mississippi. The project objectives entail removing approximately 4,470 square feet of existing rolled carpet and 920 linear feet of wall base, and replacing them with new carpet tiles (J + J #3563 Essential Accent 24”x24” or approved equal) and new wall base (Flexco #395 Storm Gray or approved equal). The scope is divided into two areas: - **Area Office (approx. 2,500 SF / 720 LF):** The contractor is responsible for moving existing furniture, removing the old carpet and base, and installing the new materials. - **Conference Room (approx. 1,970 SF / 200 LF):** The USDA will move tables and chairs, while the contractor handles carpet and base removal and installation. The contractor must also provide 200 square feet of extra carpet tiles to the USDA for future stock. To bid, contractors must be registered in the System for Award Management (SAM) and attend a mandatory site visit. Within seven days of award, the selected contractor must submit a Site Safety Specific Plan. The contractor is responsible for verifying all dimensions, providing all tools and labor, keeping the work area clean, and protecting government property. The project must be completed within 60 days of the Notice to Proceed, with standard working hours set from Monday through Friday, 7:00 AM to 4:00 PM.

This document is a federal Service Contract Act (SCA) Wage Determination (No. 2015-5161, Revision 34, dated August 22, 2026) issued by the U.S. Department of Labor for several counties in Mississippi, including Bolivar, Carroll, Coahoma, Grenada, Leflore, Montgomery, Panola, Quitman, Sunflower, Tallahatchie, Washington, and Yalobusha. It establishes the minimum hourly wages and fringe benefits required for various labor classifications on covered federal service contracts. The wage determination lists hourly rates across diverse occupational families, including administrative support, automotive service, food preparation, health, information technology, mechanics, and transportation. It also outlines mandatory fringe benefits, including health and welfare payments of $5.92 per hour (or $5.42 per hour under Executive Order 13706), a minimum of eleven paid holidays, and progressive paid vacation based on length of service. Additionally, the document provides detailed guidelines on the applicability of Executive Orders 13706 (paid sick leave) and 13658 (minimum wage). It explains specific pay rules, such as night and Sunday differentials for air traffic controllers and weather observers, hazardous duty pay differentials (4% to 8%), and uniform allowance requirements. Finally, it outlines the official Standard Form 1444 (SF-1444) conformance process, which contractors must follow to establish reasonable wage rates for any necessary job classifications not explicitly listed in the document.