ContractSources Sought

Secure Exchange Data Software

DEPARTMENT OF HEALTH AND HUMAN SERVICES• SS-26-IHS1526579
Response Deadline
May 29, 2026
9 days left
Days Remaining
9
Until deadline
Set-Aside
Full & Open
Notice Type
Sources Sought

Contract Opportunity Analysis

The U.S. Department of Health and Human Services, through the Indian Health Service’s OMAS Strategic Buying Center for Information Technology, is seeking Indian Economic Enterprise and Indian Small Business Economic Enterprise sources for secure exchange data software for the Cheyenne River Health Center in Eagle Butte, South Dakota. The work centers on a secure data exchange and clearinghouse solution that connects to Medicare DDE/FISS, verifies third-party eligibility, processes claims and claims status for Medicare, Medicaid, VA, and commercial payers, and provides reporting or dashboard monitoring for monthly usage. The solution must support SFTP, EDI, and Telnet, operate 24/7 without requiring software installation on the IHS network, allow unlimited workstation-independent users, and comply with HIPAA, CMS, and AHA requirements under a Business Associate Agreement. This is a sources sought notice rather than a solicitation, and responses must be emailed to maliaka.pinkney@hhs.gov with the subject line “Secure Exchange Data Software”– SS-26-IHS1526579, along with the IEE representation form, by May 29, 2026 at 12:00 PM EST; questions are due by May 22, 2026 at 9:00 AM EST.

Classification Codes

NAICS Code
518210
Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
PSC Code
7A21
IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE)

Solicitation Documents

2 Files
Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form.pdf
PDF•186 KB•May 20, 2026
AI Summary
The Indian Health Service (IHS) Buy Indian Act Representation Form facilitates self-certification for businesses seeking contracts under the Buy Indian Act (25 U.S.C. 47). To qualify, offerors must meet the definition of an “Indian Enterprise” as per HHSAR 326.602 at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements. Contracting Officers may request documentation of eligibility, and awards can be protested if eligibility is questioned. Successful offerors must also be registered with the System of Award Management (SAM). Providing false information is a violation of law, punishable under 18 U.S.C. 1001, and false claims during performance are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The form requires offerors to represent whether they meet the “Indian Enterprise” definition with “Indian Ownership.”
Draft PWS Clearinghouse Services 2026.pdf
PDF•116 KB•May 20, 2026
AI Summary
The Cheyenne River Health Center (CRHC), part of the Indian Health Service (IHS) Great Plains Area Office, requires a secure data exchange software solution. This solution will connect to Medicare DDE/FISS, verify eligibility for Medicare, Medicaid, VA, and Commercial Payers, and process medical claims for emergency, inpatient, outpatient, and specialty clinic services. The purpose is to ensure compliance with IHS mandates for updated payment systems. The service must be available 24/7, support unlimited users, and not require CRHC software installation. It needs to utilize Secure File Transfer Protocol (SFTP) and support Electronic Data Interchange (EDI) transactions. The contractor will provide technical support, manage claims submissions and status checks, and adhere to strict performance standards with financial penalties for non-compliance. The period of performance includes a base year from July 1, 2026, to June 30, 2027, with four optional one-year extensions.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedMay 20, 2026
deadlineResponse DeadlineMay 29, 2026
expiryArchive DateJun 13, 2026

Agency Information

Department
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Sub-Tier
OFFICE OF THE ASSISTANT SECRETARY FOR FINANCIAL RESOURCES (ASFR)
Office
OMAS STRATEGIC BUYING CENTER - INFORMATION TECHNOLOGY

Point of Contact

Name
Maliaka Pinkney

Place of Performance

Eagle Butte, South Dakota, UNITED STATES

Official Sources

View on SAM.gov