The Defense Logistics Agency Aviation at Philadelphia is soliciting proposals for the procurement of air conditioning aircraft components. Eligible offerors must deliver newly manufactured, commercial spare parts that are currently in production or offered in the commercial marketplace, as refurbished or repaired materials are strictly unacceptable. All delivered components must be FAA-certified and accompanied by an FAA Form 8130-3 Authorized Release Certificate, with contract quality conforming to AS/EN/JISQ 9100 or equivalent higher-level standards. Offers from sources that are not government-approved will be deemed technically unacceptable, and distributors of approved sources must submit an authorized distributor letter on the source's letterhead. Proposals and inquiries should be directed to Samuel Everett via email at SAMUEL.EVERETT@DLA.MIL or by telephone at 215-737-2488.

NSN 7R-1680-015855106-P8, REF NR 69-37319-312, QTY 2 EA, DELIVERY FOB ORIGIN. This part is a commercial/nondevelopmental/off-the-shelf item. Commercial item descriptions, commercial vendor catalog or price lists or commercial manuals assigned a technical manual number apply. The subject item requires Government source approval prior to contract award, as the item is flight critical and/or the technical data available has not been determined adequate to support acquisition via full and open competition. Only the source(s) previously approved by the Government for this item have been solicited. The time required for approval of a new source is normally such that an award cannot be delayed pending approval of a new source. If you are not an approved source you must submit, together with your proposal, the information detailed in one of the NAVSUP Weapon Systems Support (NAVSUP WSS) Source Approval Information Brochures listed below. Spares: https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP-Weapon-Systems-Sup port/Business-Opps/ Repair: https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP -Weapon-Systems-Support/Business-Opps/ technical data required to be submitted based on your company's experience in production of the same or similar item, or if this is an item you have never made. If your request for source approval is currently being evaluated at NAVSUP WSS submit with your offer a copy of the cover letter which forwarded your request for source approval. Offers received which fail to provide all data required by the Source Approval Brochure or document previous submission of all data required by the Source Approval Brochure will not be considered for award under this solicitation. Please note, if evaluation of a source approval request submitted hereunder cannot be processed in time and/or approval requirements preclude the ability to obtain subject items in time to meet Government requirements, award of the subject requirement may continue based on Fleet support needs. The NAVSUP WSS Commercial Item Identification Brochure is now available at: "https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP-Weapon-Systems-Support/Bus iness-Opps/" This part is a commercial/nondevelopmental/off-the-shelf item. Commercial item descriptions, commercial vendor catalog or price lists or commercial manuals assigned a technical manual number apply. The subject item requires Government source approval prior to contract award, as the item is flight critical and/or the technical data available has not been determined adequate to support acquisition via full and open competition. Only the source(s) previously approved by the Government for this item have been solicited. The time required for approval of a new source is normally such that an award cannot be delayed pending approval of a new source. If you are not an approved source you must submit, together with your proposal, the information detailed in one of the NAVSUP Weapon Systems Support (NAVSUP WSS) Source Approval Information Brochures listed below. Spares: https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP-Weapon-Systems-Sup port/Business-Opps/ Repair: https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP -Weapon-Systems-Support/Business-Opps/ technical data required to be submitted based on your company's experience in production of the same or similar item, or if this is an item you have never made. If your request for source approval is currently being evaluated at NAVSUP WSS submit with your offer a copy of the cover letter which forwarded your request for source approval. Offers received which fail to provide all data required by the Source Approval Brochure or document previous submission of all data required by the Source Approval Brochure will not be considered for award under this solicitation. Please note, if evaluation of a source approval request submitted hereunder cannot be processed in time and/or approval requirements preclude the ability to obtain subject items in time to meet Government requirements, award of the subject requirement may continue based on Fleet support needs. The NAVSUP WSS Commercial Item Identification Brochure is now available at: "https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP-Weapon-Systems-Support/Bus iness-Opps/"

16--AIR CONDITIONING MO

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT|8|||X|AS/EN/JISQ 9100 or equivalent|||||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Invoice and Receiving Report (Combo)|Invoice 2in1|TBD|SPRPA1|TBD|TBD|SEE SCHEDULE|TBD|TBD|TBD|TBD||||||
NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1||
MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE|1||
VALUE ENGINEERING (JUN 2020)|3||||
INTEGRITY OF UNIT PRICES (NOV 2021)|1||
EQUAL OPPORTUNITY FOR VETERANS (DEV 2026-O0040)(FEB 2026)|4|||||
WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)|6|12 MONTHS|45 DAYS AFTER DISCOVERY OF DEFECT|||||
EQUAL OPPORTUITY FOR WORKERS WITH DISABILITIES (DEV 2026-O0040)(FEB 2026)|4|||||
TRANSPORTATION OF SUPPLIES BY SEA (OCT 2024)|2|||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11||||||||||||
SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)|7||||||||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5||||||
BUY AMERICAN--BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1||
MINIMUM BID ACCEPTANCE PERIOD (APR 1984)|1||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026))|13||||||||||||||
ROYALTY INFORMATION (APR 1984)|1||
INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (DEV 2026-O0048)(MAR 2026)|2|||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, ANDENERGY PROGRAM USE (APR 2008))|2||X|
EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEV 2026-O0028)(FEB 2026))|3||||
1. Scope: This solicitation is for the procurement of aircraft components
that are determined to be commercial items in accordance with FAR 2.101
and FAR Part 12. Offerors shall provide components that are currently in
production and offered in the commercial marketplace, or that have been
offered for sale, lease, or license to the general public or non-governmental
entities.
2. Applicable Regulations: This acquisition shall be conducted in accordance
with:
FAR Part 12 ? Acquisition of Commercial Products and Commercial Services
FAR Part 13/15, as applicable (based on dollar value or acquisition method)
DFARS 212, as applicable for Department of Defense requirements
3. Commercial Item Determination: Offerors shall provide documentation
Supporting the commerciality of the offered item(s), which may include:
Commercial product descriptions and technical specifications
Sales history or catalog pricing
Copies of sales invoices or redacted purchase orders to non-government
Customers published price lists or marketing materials
4. Technical Requirements
Offered components must meet the Government's form, fit, and function
requirements. Submissions must include datasheets, drawings, or
specifications that demonstrate compliance with performance requirements
outlined in the technical description. Any deviation from the stated technical
requirements must be clearly identified and justified.
5. Certification and Traceability
Vendors must certify that all components are new, unused, and conform to
commercial standards. Traceability documentation shall be provided to verify
the supply chain from the original manufacturer to the vendor.
Documentation may include FAA Form 8130-3, Certificate of Conformance,
Part Manufacturer Approval (PMA) Documentation or equivalent.
Authorized Release Certificate Requirement ? FAA Form 8130-3
All components delivered under this contract shall be accompanied by a
properly executed FAA Form 8130-3 Authorized Release Certificate.
For new (spare) components, the 8130-3 shall be issued by an FAA-approved
production approval holder (PAH) and certify that the item conforms to FAA-
approved design data and is in a condition for safe operation (Block 11a).
The 8130-3 must: Include the correct part number, serial number (if
applicable), and contract/purchase order number and Be completed
legibly and in accordance with current FAA guidance (e.g., FAA Order
8130.21 series)
6. Delivery and Packaging
Items shall be packaged in accordance with standard commercial practices
that prevent damage during transit and storage unless otherwise specified.
All shipments must be traceable and include packing lists identifying part
number, nomenclature, quantity, and contract number.
7. Warranty and Support
A standard commercial warranty must be provided.
Warranty terms must be at least equal to those provided to the vendor?s
commercial customers and must include workmanship and replacement
parts. Technical support must be available during the warranty period.
8. Marking and Labeling
Components must be labeled with the part number, manufacturer's name or
CAGE code, and lot or serial number (if applicable).
9. Contract Data Requirements
No military-unique Contract Data Requirements List (CDRL) will apply unless
explicitly identified. Commercial documentation shall suffice unless otherwise
negotiated.
Can only be procured only from suppliers who provide FAA-Certified
parts which possess a FAA Authorized Release Certificate, FAA Form
8130-3 Airworthy Approval Tag.
This Solicitation is being issued under EAF Authority formally known as SEPA.
Per the PMA-290 IUID implementation plan, IUID is not required for
commercial items because of "Traceability of the 737NG commercial
common and P-8A noncore items have been captured and accounted
for as a part of the parent end item recorded in the DoD IUID Registry."
For items for which Government inspection and acceptance will be conducted at
the source, DLAD clause 52.?-9004, Product Verification Testing, is
incorporated by reference. DLAD clauses can be viewed at
http://www.dla.mil/Acquisition/Pages/DLAD.aspx.
As applicable, DFARS clause 252.242-7005, Contractor Business Systems, is
incorporated by reference.
Drawings are not available for this Request For Quote.
Offerors are advised that offers received from sources which are not
government-approved sources of supply will be deemed technically
unacceptable, and therefore ineligible for award. Any distributors of
approved sources MUST submit a copy of their authorized distributor letter,
on the source letterhead, to the buyer point of contact indicated on the
solicitation via email, at time of proposal submittal.
All potential offers shall provide newly manufactured spares only.
Refurbished, remanufactured, or repaired material will not be acceptable.
Offers for such are ineligible for award.
Can only be procured only from suppliers who provide FAA-Certified
parts which possess a FAA Authorized Release Certificate, FAA Form
8130-3 Airworthy Approval Tag.
This Solicitation is being issued under EAF Authority formally known as SEPA.
Per the PMA-290 IUID implementation plan, IUID is not required for
commercial items because of "Traceability of the 737NG commercial
common and P-8A noncore items have been captured and accounted
for as a part of the parent end item recorded in the DoD IUID Registry."
For items for which Government inspection and acceptance will be conducted at
the source, DLAD clause 52.?-9004, Product Verification Testing, is
incorporated by reference. DLAD clauses can be viewed at
http://www.dla.mil/Acquisition/Pages/DLAD.aspx.
As applicable, DFARS clause 252.242-7005, Contractor Business Systems, is
incorporated by reference.
Drawings are not available for this Request For Quote.
Offerors are advised that offers received from sources which are not
government-approved sources of supply will be deemed technically
unacceptable, and therefore ineligible for award. Any distributors of
approved sources MUST submit a copy of their authorized distributor letter,
on the source letterhead, to the buyer point of contact indicated on the
solicitation via email, at time of proposal submittal.
All potential offers shall provide newly manufactured spares only.
Refurbished, remanufactured, or repaired material will not be acceptable.
Offers for such are ineligible for award.
\

16--AIR CONDITIONING MO

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