Notice of Sole Source to Thermotron Industries for Environmental Chamber Evaluation and Repair

This Statement of Work (SOW) outlines the requirements for contractor services to repair and maintain Thermotron environmental test chambers and portable chillers at the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT). These chambers are critical for environmental qualification testing of Virginia Class Non-Propulsion Electronic Systems. The contractor must be factory-authorized and provide all necessary tools and materials, adhering to specific regulations and safety protocols, including those for chemical waste removal and "hotwork" permits. Key responsibilities include diagnosing problems, providing written repair estimates, performing repairs, and submitting calibration certificates and service reports. Security compliance, including handling Controlled Unclassified Information (CUI) and adhering to Operations Security (OPSEC) measures, is strictly enforced. The contractor is also responsible for any costs incurred due to electronic spillage.

This Contract Data Requirements List (CDRL) outlines the data deliverables for Venturedyne, Ltd. under Contract/PR No. 1301302592 for Environmental Thermotron Chambers Services, specifically for NUWCDIVNPT Code 70. The CDRL includes three data items: A001 MANHOUR ESTIMATE, TECHNICAL COST PROPOSALS (Cost and Schedule Estimate), A002 CALIBRATION CERTIFICATE (Temperature and Humidity Calibration Certificates), and A003 MAINTENANCE SERVICE REPORT (Preventative Maintenance Report and Service Summary Report). All reports are to be submitted in the contractor's format and delivered electronically in Microsoft 2016 compatible format with email notification. A001 estimates are required within one week of a site visit if the repair cost exceeds $25,000 and are subject to government approval. A002 and A003 reports are due upon completion of on-site work. All data items carry a Distribution Statement D, restricting distribution to DoD and DoD Contractors only due to critical technology, and include an Export Control Warning Notice, highlighting restrictions under the Arms Export Control Act and the Export Administration Act.

This is a sole source Request for Quote (RFQ) number N66604-26-Q-0045, issued by NUWCDIVNPT, for commercial services to repair environmental test chambers and portable chillers on-site. The solicitation is directed to Thermotron Industries, a part of Venturedyne LTD., due to their exclusive factory-certified technicians and proprietary parts. The NAICS code for this acquisition is 334519, with a size standard of 600 employees. The contract will be a Firm Fixed Price, with a period of performance from February 24, 2026, to February 23, 2027. The scope includes labor, travel, materials, and data, with specific Contract Line Item Numbers (CLINs) for each. Although a sole source, other quotes received by the closing date will be considered for future requirements. Offerors must be actively registered with the System for Award Management (SAM) and submit quotes electronically to Michelle Weigert. The RFQ incorporates various FAR and DFARS clauses and provisions, including requirements for telecommunications equipment, safeguarding information, and other contractor responsibilities.