Brand Name Copan Wasp Specimen Processor, Laboratory Supplies, Service Agreement, IHS, Phoenix Indian Medical Center

The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) is issuing a Request for Quotation (RFQ-26-PHX-022) for a five-year Firm-Fixed Price Blanket Purchase Agreement (BPA). This BPA is for a Brand Name Copan Wasp Specimen Processor, Laboratory Supplies, and a Service Agreement for the Phoenix Indian Medical Center. The procurement will utilize a Lowest Price Technically Acceptable (LPTA) source selection, evaluating offers based on technical acceptability (account setup, service agreement, return policy), past performance, and price. Offers are due by April 10, 2026, at 4:00 PM MST, and must be submitted electronically to Donovan.Conley@ihs.gov. Questions must be submitted by March 3, 2026, at 12:00 PM MST. Offerors must be registered in SAM and submit prices for all Contract Line Items (CLINs) on the provided Price Schedule (Attachment A). Invoices will be submitted electronically via the Invoice Processing Platform (IPP) after shipment of orders.

The Department of Health and Human Services, Indian Health Service (IHS) proposes a sole source acquisition for a five-year Blanket Purchase Agreement (BPA) for a Brand Name Copan Wasp Specimen Processor, laboratory supplies, and a service agreement for the Phoenix Indian Medical Center (PIMC). This acquisition is justified under FAR 6.103-1, citing only one responsible source due to the Copan WASP's unique compatibility with PIMC Laboratory Department's existing Biomerieux BioFire FilmArray Torch System analyzer. The justification emphasizes that failing to award this contract would cause critical delays in the Laboratory Program, leading to undiagnosed patient health risks for IHS patients. The document includes certifications from the Project Officer, their immediate supervisor, and the Contracting Officer, affirming the accuracy and completeness of the justification for this limited competition procurement.

This document,

The Phoenix Indian Medical Center (PIMC) Laboratory Department seeks a contractor to provide a Copan WASP Specimen Processor, a service agreement, and related supplies. The automated system must meet specific technical requirements, including a weight under 1300 lbs, touch screen monitor, barcode reader, label printer, pipetting system, custom streaking patterns, and acceptance of multiple media and specimen types. It must also feature reusable metal loops, automated smear preparation, broth inoculation, plate streaking, media labeling, loop changes, full sample traceability, and remote service capabilities. The system needs to connect to RPMS via Data Innovations, adhere to PIMC security standards, and include all necessary upgrades and anti-virus software. The contractor is responsible for installation, training, software licensing, and providing supplies within five business days, with urgent overnight delivery options. A Gold Service Warranty is required, covering 24/7 technical support, on-site service within 24 hours if needed, and all parts and labor. The contract spans a base year with four one-year options. Deliverables include equipment installation and operational readiness within 90 days of award, with testing witnessed by the COR. The contractor must also provide CPT and LOINC codes for assays and a compatibility statement for LIS/RPMS/DI.

The Indian Health Service (IHS), Phoenix Area Office (PAO), is establishing a Five-Year Blanket Purchase Agreement (BPA) for Copan Wasp Specimen Processors, laboratory supplies, and related service agreements. This BPA, in accordance with FAR 12.201-1(e)(3), aims to fulfill repetitive needs for the Phoenix Indian Medical Center, Laboratory Department. The agreement requires contractors to have a minimum of five years of experience in the production, delivery, and support of these items. Orders will be placed on an “As Needed Basis,” with a minimum call limit of $100.00. The BPA itself does not obligate funds, only authorized orders. Ordering officials, including Lamon Begay, Deana Thompson, and Adrienne Frazier, will place orders electronically or verbally. Deliveries are to the Phoenix Indian Medical Center, Monday through Friday, 8:00 A.M. to 4:00 P.M. The Technical Point of Contact (TPOC), Deana Thompson, will monitor performance but lacks authority to modify contract terms. The BPA will be reviewed annually to assess continued value, potential price reductions, and contractor performance.

This government file outlines the clauses and contract administration data for federal acquisitions of commercial products and services, incorporating various Federal Acquisition Regulation (FAR) clauses by reference. Key clauses include those related to commercial terms and conditions, implementation of statutes and Executive Orders, and specific prohibitions such as contracting with entities providing certain telecommunications equipment (52.204-25) or ByteDance covered applications (52.204-27). The document also details contractor responsibilities regarding subcontractor sales, whistleblower rights, reporting executive compensation, and protecting government interests when subcontracting. Additionally, it covers clauses on labor standards, equal opportunity, combating trafficking in persons, and sustainable products. Contract administration data specifies points of contact for technical monitoring (TPOC: Deana Thompson), contract administration (Donovan Conley), and invoicing procedures, emphasizing electronic submission via the Invoice Processing Platform (IPP) and the Department of Health and Human Services' tax-exempt status. It also includes clauses for evaluating options and extending services, and protecting government property.

The Arizona Department of Revenue has granted an Exemption Letter to the Department of Health & Human Services, Phoenix Area Indian Health Service, designating it as a Qualifying Hospital. Effective January 1, 2025, this exempts the organization from Arizona Transaction Privilege Tax and Use Tax for specific business classifications, including Utilities, Pipeline, Publication, Job Printing, Restaurant, Personal Property Rental, Retail, and Use Tax. Additionally, it receives exemptions from Cities Privilege Tax and Use Tax for similar classifications, along with others like Jet Fuel Tax and Commercial Lease. The exemption applies to transactions where the organization is the customer. The letter lists various locations in Appendix A, including Phoenix Indian Medical Center and Hopi Health Care Center, which are covered by this exemption. The organization must present a copy of this letter and a completed Arizona Form 5000HC to vendors to substantiate its exempt status. The Department retains the right to rescind the letter if information is found inaccurate or if the organization ceases to qualify.

The Department of Health and Human Services, Indian Health Service (IHS), specifically the Phoenix Indian Medical Center (PIMC), is seeking a sole source justification for a five-year Blanket Purchase Agreement (BPA) for a Brand Name Copan Wasp Specimen Processor, related laboratory supplies, and a service agreement. The estimated value of this procurement is $667,723.31. The justification for this sole source acquisition is based on the fact that the Copan Wasp Specimen Processor is the only system compatible with the PIMC Laboratory Department's existing Biomerieux BioFire FilmArray Torch System analyzer. This compatibility is deemed essential to the Government's needs, as the Copan WASP automates specimen processing, ensuring efficient and standardized management for microbiology culturing. Failure to award this contract would lead to unacceptable delays in the Laboratory Program, potentially causing undiagnosed patient health risks for Indian Health Service patients. The acquisition is being conducted under the authority of FAR 6.302-1,