USS NEW ORLEANS (LPD-18), Provide Temporary Freezer and Chill Box

This document is a Quote Sheet for an oral solicitation (ICN 38KF386302_00_A01) to provide temporary refrigeration services for the USS NEW ORLEANS (LPD-18). The required service period is 70 days, running from October 22, 2026, through December 30, 2026. The vendor is required to quote unit and subtotal prices in Japanese Yen (¥) for the rental, transportation, installation, removal, and maintenance of two freezer boxes, two chill boxes, and one power distribution panel. The completed form requires the vendor's name, signature, printed name, title, and date.

This federal solicitation (No. N6264926QE045), issued by the NAVSUP Fleet Logistics Center Yokosuka, seeks quotes to provide temporary freezer boxes, chill boxes, and a distribution panel for the USS New Orleans (LPD-18). The requirement is a firm-fixed-price contract with an anticipated performance period from October 22, 2026, to December 30, 2026, in Sasebo, Japan. Transactions and subsequent payments will be executed in Japanese Yen (JPY). In accordance with agreements between the United States and Japan, this procurement is exempt from Japanese consumption taxes and import duties. This solicitation is strictly limited to sources authorized to operate and do business in Japan. To be eligible for award, contractors must physically reside in Japan or submit official proof of authorization, such as a certificate of incorporation or a business license issued by the Government of Japan. Quotes must be submitted in English by September 18, 2026, at 10:00 AM local time. Evaluation and award will be based on a best-value tradeoff between price and past performance. The successful contractor must utilize the Wide Area WorkFlow (WAWF) system for electronic invoicing and payment processing, and all personnel requiring base access must comply with standard Department of Defense background checks and security training regulations.

This federal job specification outlines requirements to provide, install, and maintain temporary refrigeration units for the USS NEW ORLEANS (LPD-18) at Sasebo, Japan. Because extensive maintenance work will be performed on the ship’s primary refrigeration system during the 7J1 availability period, temporary food storage solutions are required. Specifically, the contractor must supply and install two 20-foot temporary freezer boxes (set between minus 5 and zero degrees Fahrenheit) and two 20-foot temporary chill boxes (set between 33 and 37 degrees Fahrenheit). Additionally, the contractor is responsible for providing a waterproof power distribution panel, a 440VAC-220VAC transformer, circuit breakers, and all necessary power cables suited to the rated load. Contractor responsibilities include grounding all units, conducting electrical insulation and continuity tests, and mounting emergency contact tags on the boxes. Throughout the availability period, the contractor must monitor and record temperatures twice daily (at 09:00 and 16:00), perform immediate repairs as needed, and remove all temporary equipment upon completion. Ship's Force will handle the relocation of food substances to and from the temporary units.