Voice over IP License and Warranty
ID: 12305B24Q0226Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS PA AAO ACQ/PER PROPFORT COLLINS, CO, 80526, USA

NAICS

Telephone Apparatus Manufacturing (334210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a9b6880b7d194a169fb87883ece8ca54/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking qualified small businesses to provide Voice over IP (VoIP) licenses and warranties for the Beltsville Agricultural Research Center (BARC) in Maryland. The procurement involves a firm-fixed-price contract that includes a premium software subscription for a minimum of 1,500 lines, with coverage extending from September 30, 2024, to September 29, 2025, and options for four additional years. This VoIP system is critical for integrating modern communication technologies and ensuring reliable connectivity across the campus, facilitating the transition from traditional phone lines. Interested vendors must submit their electronic offers by 8:00 AM (EST) on September 17, 2024, to the Contract Specialist, Connie Faulkner, at connie.faulkner@usda.gov, and comply with all specified technical requirements and past performance evaluations.

    Point(s) of Contact
    Connie Faulkner
    (970) 305-6228
    connie.faulkner@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Statement of work (SOW).pdf
    The USDA Northeast Area (NEA) BARC Campus seeks to renew its licenses and warranties for the UCX 1000 Voice over IP communications system. This system integrates VoIP and traditional Nortel PBX systems, facilitating the transition from analog phone lines. The renewal includes a premium software subscription for a minimum of 1,500 lines, with licensing coverage extending from September 30, 2024, to September 29, 2025, and options for four additional years. The document also specifies hardware warranty requirements for various Galaxy system components and logging for remote and onsite maintenance support. Critical components of the renewal project encompass technical assistance, software delivery, ongoing monitoring services, and preventive maintenance visits. The site visits are mandated annually, with additional sessions for repairs as necessary. Key contacts for the project include a Contracting Officer and an Engineer Project Manager, along with safety representatives appointed after contract award. Overall, the renewal is aimed at ensuring continuous support and system upgrades for reliable communication across the Beltsville, MD campus.
    Attachment 2 - Wage Rates.pdf
    The document outlines the wage determination under the Service Contract Act (SCA) by the U.S. Department of Labor. It specifies wage and benefit requirements that federal contractors must follow when hiring certain employees for contracts starting or renewed after specified dates. For contracts initiated on or after January 30, 2022, workers must earn at least $17.20 per hour, complying with Executive Order 14026, while contracts awarded between January 1, 2015, and January 29, 2022, are subject to the previous wage of $12.90 per hour, per Executive Order 13658. The document lists numerous occupations, their classifications, and the corresponding minimum hourly wage rates required for each position, along with mandated fringe benefits, such as health and welfare allowances. Additionally, it highlights provisions for paid sick leave under Executive Order 13706. The document emphasizes compliance requirements and the conformance process for unlisted job classifications, ensuring proper wage rates for all service employees under government contracts. This wage determination is critical for ensuring that workers on federal contracts receive fair compensation, aligning with governmental labor standards and protections.
    Clauses and Provisions.pdf
    The document outlines Solicitation Number 12305B24Q0226 from the Agricultural Research Service (ARS) regarding the procurement of Voice over IP License and Warranty for the Beltsville Agricultural Research Center (BARC). The procurement is set aside for 100% small business participation under NAICS code 334210. This firm-fixed-price contract will span from September 30, 2024, to September 29, 2029, with one base year and four optional years. Evaluation of offers will follow the Lowest Priced Technically Acceptable (LPTA) method, focusing on compliance with technical specifications and past performance. Offerors must provide complete documentation, including authorization from manufacturers, a firm fixed price, and a Buy American Certificate. Submissions are due electronically by September 17, 2024, to the Contract Specialist, with further details and amendments available at beta.sam.gov. The Government retains the right to cancel the solicitation at any time. This solicitation demonstrates the federal government's effort to utilize small businesses for technology procurement while maintaining strict compliance and evaluation standards.
    Lifecycle
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    Type
    Voice over IP License and Warranty
    Currently viewing
    Combined Synopsis/Solicitation
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