A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo

Amendment 002 to Request for Quotation (RFQ) No. 19JA7026Q0084, for "A/C and Ceiling/Lighting Renewal for the CAC," revises the Statement of Work (SOW) by entirely replacing the previously issued SOW with an attached Attachment 1. Additionally, the deadline for quotation submissions has been extended to June 5 at 12:00 noon. This amendment is effective as of the Contracting Officer's signature date, May 29, 2026. Offers must acknowledge receipt of this amendment by completing items 8 and 15 and returning copies, acknowledging on each offer copy, or sending a separate communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified deadline may result in the rejection of the offer. Changes to already submitted offers can be made via letter or electronic communication, provided they reference the solicitation and amendment and are received before the opening hour and date.

RFQ 19JA7026Q0084 outlines the Statement of Work for A/C and Ceiling/Lighting Renewal at the U.S. Consulate General Sapporo CAC. The project involves replacing A/C units, lighting, ceiling tiles, and performing electrical wiring corrections in accordance with International Code, NEC, JASS, Japanese building electrical codes, and SHASE standards. The contractor is responsible for furnishing all materials and labor, ensuring quality meets or exceeds Japan Industrial Standard (JIS), and maintaining clean work areas. Key tasks include temporary relocation of furniture, removal of existing ceiling assemblies and A/C units, and installation of new A/C units, LED lighting, and exhaust fans. Electrical work must comply with NEC and Japanese codes, with all new wiring enclosed in conduit. The contractor must adhere to strict safety protocols, including hazardous communication policies, noise management, and occupational safety regulations, while minimizing disruption to occupied spaces. A one-year warranty against defects is required.

This amendment to RFQ No. 19JA7026Q0084, "A/C and Ceiling/Lighting Renewal for the CAC," revises the Statement of Work (SOW) for the U.S. Consulate General Sapporo. The project involves replacing A/C units, lighting, ceiling tiles, and performing electrical wiring corrections. Key aspects include adherence to international and Japanese building codes, the contractor providing all materials and labor, and a one-year warranty on all work. The scope details removal work, installation of new A/C units (with an option for additional units), ceiling restoration, new LED lighting with dimmer switches, and exhaust fan replacement. All new electrical wiring must be enclosed in conduit. Contractors are responsible for maintaining a clean work area, disposing of debris, and correcting any non-compliant existing wiring. The amendment also extends the deadline for questions to May 28 and quotation submissions to June 3. Emphasis is placed on safety, chemical controls, minimizing disruption in occupied spaces, noise management, and compliance with all applicable safety regulations.

RFQ 19JA7026Q0084 outlines the scope of work for A/C and Ceiling/Lighting Renewal at the U.S. Consulate General Sapporo. The project involves replacing A/C units, lighting, ceiling tiles, and performing electrical wiring corrections in the CAC. The contractor is responsible for developing a design, detailed work plan, and installation approach for COR approval. All work must comply with international and Japanese electrical and architectural codes, utilizing materials meeting or exceeding Japan Industrial Standard (JIS). Key tasks include temporary relocation and disposal of furniture, removal of existing ceiling assemblies and A/C units, and installation of new A/C units matching existing capacities. The project also requires mold removal, ceiling restoration with new tiles, and replacement of old light fixtures with new LED units and exhaust fans. All new electrical wiring must be enclosed in conduit and hard-wired. The contractor is responsible for maintaining clean work areas, disposing of debris, and guaranteeing work for one year. Strict adherence to safety regulations, hazardous material protocols, noise management, and professional conduct in an occupied space is mandatory. The contractor must provide material safety data sheets for chemicals and obtain written approval for their use.

The Request for Quotations (RFQ) No. 19JA7026Q0084 addresses questions and answers regarding the A/C and Ceiling/Lighting Renewal project at the U.S. Consulate General Sapporo. Key clarifications include the acceptability of supporting electrical conduits by fixing anchors into steel frames, the use of separate total heat exchangers for security and guard booths, and confirmation that no asbestos is identified in ceiling or exterior wall materials. The consulate will provide free electricity, water, and restroom facilities during construction. Dimmers are not required for restroom LED lighting, and passageways are to remain lit 24 hours a day. The reuse of existing ducts, refrigerant pipes, and power wiring is permitted at the contractor's discretion, provided they are in suitable condition and warranted as new. The document also instructs to replace emergency light batteries as necessary.

The U.S. Consulate General Sapporo, Japan, is seeking quotations for an A/C and Ceiling/Lighting Renewal project for the CAC. The Request for Quotations (RFQ) number is 19JA70-26-Q-0084. A pre-quotation conference and site visit will be held on Wednesday, May 20, 2026, at the Consulate. Interested quoters must submit their information by May 18, 2026, to attend. Questions regarding the RFQ are due by May 26, 2026, and quotations must be submitted electronically by June 1, 2026, to Toshiya Ikeda at IkedaTX@state.gov. U.S. contractors must be registered in the System for Award Management (SAM) database, and overseas contractors are recommended to register. The contract will be a firm-fixed-price award to the responsible company offering the lowest acceptable price. The Consulate is exempt from Japanese consumption taxes. The document includes detailed contract clauses, solicitation provisions, evaluation factors, and offeror representations, with specific FAR and DOSAR clauses incorporated.

The U.S. Consulate General Sapporo, Japan, issued Request for Quotations (RFQ) number 19JA70-26-Q-0084 for A/C and Ceiling/Lighting Renewal for the CAC. The U.S. Government plans to award a firm-fixed-price contract to the lowest-priced, acceptable, responsible company. A pre-quotation conference and site visit will be held on Wednesday, May 20, 2026, from 10:00 a.m. to 12:00 noon (JST) at the Consulate. Interested quoters must register by 12:00 noon JST on Monday, May 18, 2026, via email to Toshiya Ikeda (IkedaTX@state.gov). Attendees need photo ID, and electronic devices and photography are prohibited. Questions regarding the RFQ must be submitted in English by 12:00 noon JST on Tuesday, May 26, 2026, to IkedaTX@state.gov. Quotations are due by 12:00 noon JST on Monday, June 1, 2026, and must be submitted electronically to the same email address, with a maximum email size of 15MB. U.S. contractors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to submitting a quotation, and overseas contractors are recommended to register before contract award. The Consulate is exempt from Japanese consumption taxes. The scope of work includes furnishing all labor, material, equipment, and services in accordance with Attachment 1 – Statement of Work (SOW). The document also outlines various FAR and DOSAR clauses, including prohibitions on certain hardware, software, and services, as well as requirements for supply chain security.

The U.S. Consulate General Sapporo, Japan, issued a pre-solicitation notice (19JA7026Q0084) for a firm-fixed-price contract to renew the A/C and ceiling/lighting systems at its CAC. This procurement falls under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and classification code Z2AA (Repair or Alteration of Office Buildings). The solicitation is not yet available but will be posted on SAM.gov. All responsible sources are invited to submit quotations, with U.S. contractors required to register in SAM prior to submission, and overseas contractors recommended to do so before contract award. The contract is subject to FAR provision 52.229-12 (Tax on Certain Foreign Procurements). Electronic submissions are permitted, with a 15MB file size limit. The primary point of contact is Matthew J. Haffner. The archive date for this notice is December 31, 2026.