Supply, Commissioning and Install One-to-One Replacement of Data Center In-Row Cooling System

This solicitation (191N6526Q0079) issued by the U.S. Embassy in New Delhi, India, seeks a contractor to perform a one-to-one replacement of the existing APC Schneider data center in-row cooling system at the American Center. Under this firm-fixed-price contract, the selected contractor will supply, install, test, and commission two new factory-manufactured 10 KW in-row precision cooling units and associated outdoor condenser units. The scope of work requires the contractor to conduct a mandatory site survey, prepare comprehensive shop and as-built drawings, perform all necessary electrical and civil works, and safely dismantle and shift the decommissioned equipment to the ground floor storage area. Additionally, the contractor must provide a 24-month warranty on workmanship and materials, which includes quarterly routine and preventive maintenance visits by OEM-certified engineers. Eligible bidders must possess at least five years of experience in thermal solutions and in-row cooling systems, and deploy licensed supervisors compliant with Indian Electricity Rules. The contractor is also required to provide a buy-back value for the old cooling system within their cost proposal. The entire project must be completed within 60 working days from the issuance of the Notice to Proceed. Payment will be structured in two milestones: 60% upon complete delivery of the units and accessories, and the remaining 40% after successful installation, testing, and commissioning. All operations must strictly adhere to the embassy's rigorous safety, conduct, and security protocols.

This document is a federal Standard Form 1449 (Solicitation/Contract/Order for Commercial Items) issued by the U.S. Department of State for the American Embassy in New Delhi, India. Under solicitation number 191N6526Q0079, this unrestricted Request for Quotation (RFQ) is managed by the Contracting Officer, Royce M. Branch II. The solicitation was issued on July 7, 2026, with offers due by April 15, 2026, at 14:00 hours local time. The required supplies or services are detailed in the attached line items of the solicitation package. Deliveries are to be sent directly to the American Embassy in New Delhi, India, with invoices submitted to the Financial Management Office (FMO) at the same embassy location. The contract incorporates standard Federal Acquisition Regulation (FAR) provisions by reference, including FAR 52.212-1 and 52.212-4, along with attached addenda.

This federal solicitation (Number 191N6526Q0079) is issued by the U.S. Department of State for the supply, commissioning, and one-to-one installation replacement of a data center in-row cooling system at the American Center Building in New Delhi, India. The solicitation outlines a firm-fixed-price contract structure, requiring offerors to submit comprehensive pricing covering all material, labor, transportation, overhead, and profit. Indian vendors must be registered with the Goods and Services Tax (GST) authority and provide their registration certificate. Invoices must list GST separately and include the U.S. Embassy’s Unique Identification Number (UID). Payment will be processed within 30 days via Electronic Funds Transfer (EFT). Key contract terms incorporate standard Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses. These include strict supply chain security measures, foreign procurement tax compliance (IRS Form W-14), and guidelines for contractor identification. The project is overseen by the Maintenance Supervisor serving as the Contracting Officer’s Representative (COR). To be considered for evaluation, offerors must submit a detailed proposal demonstrating technical capability, permanent business operations, and a strategic work plan. Additionally, they must provide past performance references from the last three years, local license acquisition plans, and proof of minimum liability and workers' compensation insurance in accordance with Indian local laws.

The American Embassy in New Delhi, India, has issued solicitation number 191N6526Q0079, inviting competitive offers for the supply, commissioning, and installation of a one-to-one replacement of a data center in-row cooling system. This project is located at the American Center Building in New Delhi. To ensure bidders fully understand the scope of work, the Embassy is hosting an on-site inspection on Monday, July 13, 2026, at 10:45 a.m. Interested participants must register for the site visit by emailing mehtan@state.gov with their full name by July 10, 2026, at 1:00 p.m., and they must present a valid government-issued photo ID upon arrival. Bidders must submit their completed quotations via email to newdelhibids@state.gov no later than July 17, 2026, at 2:00 p.m. Indian Time. Submissions must include the specific solicitation subject line, and late or incorrectly submitted bids will be handled in accordance with federal acquisition regulations.