Split-Unit HVAC Replacement

This Performance Work Statement (PWS) outlines a federal contract for the removal and replacement of 16 nonfunctional ductless heat pump A/C systems at Joint Base Lewis-McChord, Washington. The project targets Buildings 9160, 9162, 9190, 9934, and 9983, which serve as headquarters and facilities for the 1st Special Forces Group (Airborne). The contractor must provide all labor, materials, and equipment to disconnect, recover refrigerant according to EPA standards, and dispose of the existing Friedrich, Intertech, Daikin, and Mitsubishi units. In their place, the contractor will install 16 new cooling-only, ductless split A/C systems. These new systems must establish and maintain optimal operational temperatures between 68 and 71 degrees Fahrenheit to safeguard critical computer and communications infrastructure. Additional requirements include purging, testing, or replacing existing refrigerant and condensation drain lines, running necessary power/communication cabling, adding external condensation pumps, and cycling and testing all newly installed units. This is a firm-fixed-price, non-personal services contract with a period of performance from September 28, 2026, to November 12, 2026. Work must be conducted between 9:00 a.m. and 5:00 p.m., Monday through Friday, excluding federal holidays. The contractor must comply with strict JBLM security regulations, establish key control and quality control plans, and report all labor hours through the Contractor Management Reporting (CMR) system. Evaluation will be conducted via a Quality Assurance Surveillance Plan.

This document is a federal Request for Quotation (RFQ), solicitation number H9242126QE047, issued by the Headquarters, U.S. Special Operations Command (HQ USSOCOM), 905th Contracting Battalion. The solicitation seeks a qualified contractor to disconnect and reconnect 16 new cooling-only AC Split Units to replace old ductless heat-pump units at the 1st Special Forces Group (Airborne) Compound located at Joint Base Lewis-McChord, Washington. The procurement is a total small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with a size standard of $19,000,000. Under the product service code N041, the required equipment must be from Trane, Carrier, Daikin/McQuay, or York brand HVAC chillers. The contract will be awarded on a Firm-Fixed-Price basis. Key dates include a solicitation issue date of September 11, 2026, and an offer due date of September 18, 2026, at 12:00 PM Eastern Time. The anticipated period of performance runs from September 28, 2026, through November 11, 2026. Offers will be evaluated based on three primary factors: Technical Approach, Price, and Past Performance. Invoicing and payment administration will be managed electronically through the Wide Area WorkFlow (WAWF) system. Interested vendors must register in the System for Award Management (SAM) prior to submitting their quotes.