J065--Canon Radiology CT Preventative Maintenance

The Department of Veterans Affairs, Network Contracting Office 7, intends to award a sole-source delivery order to Canon Medical Systems USA, Inc. for annual preventative maintenance and service support for Canon CT Imagine Systems at the Augusta VHA medical facility. This decision is based on FAR 16.505(b)(2)(i)(B), asserting that Canon Medical Systems USA, Inc. is the sole authorized Original Equipment Manufacturer (OEM) with proprietary rights, certified parts, and trained professionals necessary to ensure operational integrity, patient safety, and compliance with OEM specifications. The procurement falls under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance). This notice is not a request for competitive proposals; any interested parties must provide clear and convincing evidence by October 14, 2025, that competition would be advantageous to the Government. Limited Sources Justification has been prepared and responses should be emailed to Jessica.Cummings3@va.gov.

The Department of Veterans Affairs (VA) National Acquisition Center (NAC) is issuing a Class Justification for an Exception to Fair Opportunity (JEFO) for sole source delivery orders to Canon Medical Systems. This justification, under FAR 16.505(b)(2)(i)(B), allows the Veteran's Healthcare Administration (VHA) to acquire annual service maintenance for existing Canon Medical Systems Radiology and Imaging Systems through February 7, 2027. The estimated value for these annual Service Maintenance Agreement (SMA) orders ranges from $50,000 to $1,000,000 per agreement. The rationale for a sole source award is that Canon Medical Systems equipment is proprietary, and only the original equipment manufacturer (OEM) can provide maintenance to ensure equipment integrity and avoid damage from third-party servicers. This approach also reduces administrative burden for VHA local contracting offices and ensures seamless patient care. The VA determined that the anticipated costs are fair and reasonable based on existing contract pricing and market research. While no immediate actions can remove barriers to fair opportunity, the VA will continue to conduct market research for future competitive opportunities.

The Statement of Work (SOW) outlines a firm-fixed-price service contract for maintaining Canon CT Systems at the Charlie Norwood VA Medical Center in Augusta, Georgia. The contract spans a base year from November 2025 to October 2026, with four one-year option periods. The scope includes preventive maintenance, corrective repairs, and emergency services for two Canon Aquilion CT Scanners. The contractor must provide all personnel, equipment, parts, and supervision, ensuring services are performed by factory-trained, experienced representatives using OEM parts. Key requirements include specific response times for routine and emergency repairs, detailed service reporting, and adherence to VA and federal security and privacy regulations. The document emphasizes data protection, personnel security, and compliance with electronic and information technology standards like Section 508.

The Department of Veterans Affairs, Network Contracting Office 7, intends to award a sole-source delivery order to Canon Medical Systems USA, Inc. for preventative maintenance and service support of Canon CT Imaging Systems at the Charlie Norwood VA Medical Center in Augusta, GA. This procurement, under IDIQ contract SPE2D1-17-D-0022, is justified by Canon Medical Systems USA, Inc. being the Original Equipment Manufacturer (OEM) with proprietary rights, certified parts, and trained professionals. The NAICS Code for this requirement is 811210-Electronic and Precision Equipment Repair and Maintenance. This notice is for informational purposes only, not a request for competitive proposals. Responses demonstrating clear and convincing evidence that competition would be advantageous to the Government must be submitted via email to Jessica.Cummings3@va.gov by October 14, 2025, at 12:00 PM EST.