Southern Research Station Headquarters Janitorial Services

This document, titled "WINDOW CLEANING PICTURES," is a supplementary file associated with a government procurement solicitation for window cleaning services. The document consists of visual references and photographs illustrating the specific windows, building facades, and structural areas targeted for cleaning. These images serve to define the physical scope of work, highlight access challenges, and assist potential contractors in accurately assessing the project requirements to formulate their bids.

This document is Amendment 0001 to Solicitation 1240BE26Q0083 for janitorial services at the USDA Forest Service Southern Research Station Headquarters. Issued by the USDA-FS CSA Northwest 3, the amendment extends the quotation due date to July 15, 2026, at 3:00 PM ET, and schedules an onsite visit for July 14, 2026, led by Jason Anderson. The amendment introduces several critical clarifications and Performance Work Statement (PWS) corrections through an attached 12-page Questions and Answers section. Key updates include: - Establishing that routine janitorial services must be performed after hours, starting no earlier than 4:31 PM. - Requiring a two-hour response capability for daytime service calls (06:00 AM to 4:30 PM), with each individual service call capped at two hours of active cleaning. - Clarifying that the Project Manager is not required to be on-site full-time but must be reachable by phone or email during regular business hours. - Updating service frequencies, specifying that waste container emptying and restroom cleaning/servicing are separate tasks to be performed twice weekly (Tuesdays and Fridays). - Expanding the exterior window cleaning scope to cover all levels from the ground line up to the third floor. - Detailing facility measurements, including 23,177 square feet of carpet for semi-annual cleaning and 2,531 square feet of resilient tile for annual stripping and rewaxing. Additionally, the amendment confirms that the current incumbent is EBS-4U, Inc. under Purchase Order 12445023P0039, with a total obligated value of $158,049.39. All proposals must be submitted via email to Andrea Pollock.

This federal Request for Quote (RFQ), solicitation number 1240BE26Q0083, is issued by the USDA Forest Service (USDA-FS CSA Northwest 3) on behalf of the Southern Research Station Headquarters. The solicitation seeks a contractor to provide comprehensive commercial janitorial and custodial services at the headquarters facility located at 200 WT Weaver Blvd., Asheville, North Carolina. Categorized under NAICS code 561720 (Janitorial Services) with a size standard of $19.50 million, the procurement is set aside for small businesses. The initial period of performance runs from August 1, 2026, to July 31, 2027, and includes four subsequent one-year option periods extending potential services through July 31, 2031. The scope of work is divided into detailed line items across the base and option years. Key tasks include waste container emptying, low and high dusting, kitchen and breakroom cleaning, exterior and interior glass cleaning, floor maintenance (sweeping, vacuuming, damp mopping, spray cleaning, waxing, buffing, and strip/rewaxing), restroom services, venetian blind cleaning, carpet and upholstery cleaning, and on-demand service calls. Offers are due by July 13, 2026, at 12:00 PM Eastern Time.

This document is a line-item pricing schedule for a government janitorial and facility maintenance services contract. It outlines the required tasks, quantities, units of measure, and pricing fields across a base period and four subsequent option years. Each period—consisting of the Base Year (items 0001a–0012) and Option Years 1 through 4 (items 10001a–40012)—shares an identical scope of work. The recurring service requirements are structured as follows: - **Monthly Services (12 MO):** Daily and routine maintenance tasks, including trash removal, low dusting, kitchen/breakroom cleaning, exterior cleaning, sweeping/dust mopping, carpet vacuuming (high and low traffic), damp mopping, spray cleaning, floor waxing/buffing, walk-off mat maintenance, and restroom services. - **As-Needed and Periodic Services (EA):** Specific, less frequent tasks including four annual service calls, semi-annual high dusting and carpet cleaning (2 EA each), and annual services (1 EA each) for floor stripping/rewaxing, light fixture cleaning, interior/exterior glass cleaning, venetian blind cleaning, and conference room chair cleaning. The schedule provides empty fields for bidders to input unit prices and total amounts for each line item, culminating in a final total contract price.