Access Control System

This Performance Work Statement outlines the requirements for contractors to provide Access Control Systems (ACS) to Tinker Air Force Base (TAFB). The contractor must supply all labor, parts, materials, and equipment for the installation, maintenance, and support of ACS, including card readers, cameras, and software, standardized on the Avigilon platform or an equivalent. Key requirements include adherence to various industry and government standards (e.g., IEC, ISO, UL, FIPS 201), obtaining an Authority to Operate (ATO) for connection to the AF NIPRNet, and providing a one-year warranty with a two-year parts/extended service. Contractors must be U.S. companies with qualified U.S. citizen personnel, adhere to strict security, safety, and administrative guidelines, and comply with all federal, state, and local regulations, including those for environmental protection and combating human trafficking.

This document addresses frequently asked questions regarding a government acquisition, clarifying several key points. It confirms that there is no mandatory pre-bid list for this acquisition and that the bid date and time remain unchanged. Furthermore, it states that no addenda have been issued at this time. Importantly, the acquisition does not involve construction, and there will be no site visit scheduled for this project. This information is crucial for potential bidders to understand the procedural aspects and scope of the acquisition.

The Air Force Sustainment Center Operational Division (AFSC/PZIOA) at Tinker Air Force Base Oklahoma is issuing a combined synopsis/solicitation, FA810126Q0004, for an Avigilon brand name Access Control System. This is a Request for Quote (RFQ) under NAICS 561621, conducted as an Other Than Full and Open Competition and a 100% Small Business Set-Aside, restricting competition to authorized small business distributors of Avigilon. The contract will be a Firm Fixed Price (FFP) Purchase Order for a base year from May 8, 2026, to May 7, 2031. Quotations, including all costs for services and labor, are due by May 22, 2026, at 5:00 PM CST and must be emailed in PDF format to Michael.Shand@us.af.mil, including company contact and registration details.

The United States Air Force is soliciting proposals for a Blanket Purchase Agreement (BPA) for an Access Control System at Tinker AFB, Oklahoma. This is a total small business set-aside with a NAICS code of 561621 and a size standard of $25 million. The BPA will have a five-year period of performance, from January 15, 2026, to January 14, 2031, with an overall limit of $4.5 million and individual call limits of $250,000 ($25,000 for government purchase card use). Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to at least three, but no more than five, contractors. Offerors must complete representations and certifications electronically via SAM.gov and comply with various FAR and DFARS clauses, including those related to limitations on subcontracting, electronic invoicing via WAWF, and the REAL ID Act for base access. An Ombudsman is available for vendor concerns.

The Tinker Air Force Base (TAFB) requires a Blanket Purchase Agreement (BPA) with Avigilon for access control system installation, management, and maintenance. This single-source justification is due to TAFB's reliance on a standardized Avigilon security solution across its facilities, crucial for physical security, mission success, and cost reduction. Market research identified many general access control vendors, but only Avigilon-specific expertise can support the existing system without creating operational risks, security vulnerabilities, or duplicative costs. The estimated contract cost is $4,500,000.00. Future plans include assessing competitive alternatives and open-architecture solutions to prevent vendor lock-in. This aligns with federal guidelines for streamlining government operations while ensuring security.

This document outlines a comprehensive price list for access control system services, hardware, software, installation, training, and ongoing maintenance and support. It details various components such as system design, access control panels, card readers, electric door strikes, magnetic locks, sensors, cabling, access control software licenses, visitor management and reporting modules. Additionally, it covers installation labor, system configuration, administrator and user training, annual maintenance agreements, and both onsite and remote support. The document emphasizes that this price list is for reference only, subject to change, and actual prices and quantities will vary based on specific project requirements. All listed prices are exclusive of applicable taxes and fees.