Libby Tree Cooler HVAC Replacement

Amendment 003 addresses questions regarding solicitation 1240LS26Q0028 for the Libby Tree Cooler HVAC Replacement. This commercial service requirement is a new project, not a continuation of an existing contract. Key clarifications include submission instructions (due May 18, 2026, 10:00 AM MT via email, per Attachment 1 pages 3 and 10), confirmation that bid bonds, payment bonds, performance bonds, and insurance are not required. The amendment also provides details on the existing HVAC units' make, model, and serial numbers (referencing Attachment 2 Pictures B and C), and electrical service information through provided images, as no one-line diagrams exist. Previously missing Statement of Work pages were addressed in Amendment 001, and a large document size issue was resolved by splitting it into four documents in Amendment 002. Seedlings arrive frozen, and coolers must maintain 30 degrees for several days to weeks, with full capacity being floor-to-ceiling boxes. Only the non-functional compressor at the fire cache requires replacement.

Amendment 003 addresses questions regarding solicitation 1240LS26Q0028 for the Libby Tree Cooler HVAC Replacement. This amendment clarifies submission procedures, confirms that bid bonds, payment bonds, performance bonds, and insurance are not required as it's a commercial service, and states that this is a new requirement with no incumbent contractor. It also provides crucial technical details, including information on the make and model of units to be replaced (referencing Attachment 2 Pictures B and C), and electrical specifications from existing system pictures. Furthermore, it details the nature of the items to be stored (frozen tree seedlings, full capacity in boxes, 300 seedlings per box) and required storage temperatures (30 degrees Fahrenheit for several days to weeks, then above freezing). The amendment clarifies that the large Statement of Work document has been split into four smaller documents for easier download (amendment 002) and that the compressor that does not work at the fire cache needs to be replaced. It also confirms that no wifi is available at the sites.

Amendment 004 to solicitation 1240LS26Q0028 addresses a question regarding the inclusion of a certified electrician in the key personnel section of the Statement of Work. The amendment clarifies that the necessity of a certified electrician depends on staff qualifications and the amount of electrical work involved, particularly when installing new circuit breakers or running conduit from the main service panel, which often requires a licensed professional due to local regulations and safety risks. While HVAC technicians handle low-voltage control wiring and high-voltage connections between the disconnect box and equipment, electrical panel work necessitates specialized expertise to prevent fire and safety hazards. The amendment also states that all other terms and conditions of the solicitation remain unchanged, and a signed copy must be returned with the offer.

The document "1240LS26Q0028 – Libby Tree Cooler HVAC Replacement Attachment 2 – Statement of Work" outlines the scope of work for the replacement of the HVAC system for the Libby Tree Cooler, specifically at the Canoe Gulch Tree Cooler Location. This nine-page attachment details the requirements and expectations for the project, which is likely part of a federal government Request for Proposal (RFP). The consistent title and page numbering across all pages indicate that this is a complete statement of work, providing a comprehensive overview of the tasks involved in upgrading the HVAC system at this particular facility.

The document "1240LS26Q0028 – Libby Tree Cooler HVAC Replacement Attachment 2 – Statement of Work" is a 12-page Statement of Work (SOW) detailing the requirements for an HVAC replacement project for a "Tree Cooler" located at the Fire Cache in Libby. The document repeatedly refers to the project, indicating it's an official attachment to a larger solicitation or contract. The primary purpose of this SOW is to outline the scope of work for replacing the HVAC system for the Libby Tree Cooler, specifically mentioning a "Fire Cache Tree Cooler # 1" on the North Side. While the document's content is repetitive, each page reiterates the project title and attachment number, emphasizing its formal nature within a federal government RFP or similar procurement process.

The document, identified as Attachment 2 – Statement of Work for project 1240LS26Q0028, pertains to the "Libby Tree Cooler HVAC Replacement." It includes a project vicinity map and specifies two key locations in Libby, MT: the Fire Cache at 1240 Highway 37 and Cane Gulch at 12557 Highway 37. The primary purpose of this document is to outline the scope of work for replacing HVAC systems, likely within the context of a federal government Request for Proposal (RFP) for infrastructure maintenance or upgrades. The inclusion of a vicinity map suggests a need to clearly delineate the geographical scope of the project, which is critical for contractors bidding on the RFP to understand the logistical requirements.

The government file 1240LS26Q0028, titled "Libby Tree Cooler HVAC Replacement," is a Schedule of Items for a Request for Proposal (RFP) outlining HVAC replacement services. The solicitation includes a base item (0001) for HVAC replacement at the Libby Fire Cache and an option item (1001) for HVAC replacement at the Libby District Office Complex. Both services require one lump sum (LS) unit. The document also includes sections for quoters to provide company information, including their UEI number, company representative's name and signature, date, phone number, and email address.

This government file, Attachment 4 to solicitation 1240LS26Q0028 for the Libby Tree Cooler HVAC Replacement, provides the Wage Determination No.: 2015-5401, Revision No.: 27, with a last revision date of December 3, 2025, for the State of Montana, specifically the counties of Flathead, Lake, Lincoln, Ravalli, and Sanders. It outlines minimum wage rates for a comprehensive list of occupations across various categories, including administrative, automotive, food service, health, information technology, and maintenance roles. The document also details fringe benefits, such as health & welfare contributions, paid vacation, and eleven paid holidays annually. Special provisions for computer employees and air traffic controllers/weather observers regarding exempt status and night/Sunday pay are included. Furthermore, it specifies hazardous pay differentials for work with ordnance and uniform allowance requirements. The file concludes with procedures for conforming unlisted occupations and wage rates, emphasizing the use of the

The document, Exhibit #3 – Past Performance Data Sheet, is part of Solicitation Number: 1240LS26Q0028 for the Libby Tree Cooler HVAC Replacement. It is a template designed to collect detailed past performance information from companies (prime or subcontractor) bidding on the project. The sheet requires information for each referenced project, including the company name, project name, client company/agency, contract number, contract type (e.g., fixed price), total contract value, and completion date. Crucially, it mandates the inclusion of contact details (name, phone, and email) for the Contracting Officer and the Project Manager or Contracting Office’s Representative (COR). The document explicitly states that responses lacking a phone number or email address, or those indicating

The document "Solicitation Number: 1240LS26Q0028 – Libby Tree Cooler HVAC Replacement Exhibit # 4 – SF1413 Subcontractor Form" is a component of a federal government solicitation. Its main purpose is to provide the SF1413 Subcontractor Form, which is an exhibit related to the Libby Tree Cooler HVAC Replacement project. This form is typically used in government contracting to gather information about subcontractors involved in a project, ensuring compliance and transparency in federal procurement processes.

Amendment 001 for solicitation 1240LS26Q0028 corrects the Statement of Work by replacing an incorrect PDF with a Word document. Offers must acknowledge this amendment by completing items 8 and 15, acknowledging on each offer copy, or via separate communication referencing the solicitation and amendment numbers. Failure to acknowledge prior to the specified hour and date may result in offer rejection. Changes to previously submitted offers are permissible via letter or electronic communication, provided they reference the solicitation and amendment and are received before the opening. The contractor is required to sign and return copies of this amendment to the issuing office. All other terms and conditions of the original solicitation remain unchanged.

Amendment 002 to solicitation 1240LS26Q0028 for the Libby Tree Cooler HVAC Replacement project modifies the Statement of Work. The original single Statement of Work document has been divided into four separate documents to facilitate download from SAM.gov. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning copies, acknowledging on each offer copy, or sending a separate communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified date and time may lead to the rejection of offers. All other terms and conditions of the solicitation remain unchanged. Contractors are required to sign and return copies of this amendment to the issuing office.

Amendment 005 extends the response deadline for solicitation 1240LS26Q0028 to May 20, 2026, at 10:00 AM MT. This amendment, documented on a Standard Form 30, modifies the solicitation by altering only the due date for offers. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment by signing and returning a copy with their offer, or by other specified methods, to ensure their offer is not rejected. This ensures all parties are aware of the new submission deadline while maintaining the integrity of the original agreement.

The USDA Forest Service has issued Solicitation 1240LS26Q0028, a Request for Quotation (RFQ) for replacing HVAC systems in two tree coolers at the Libby Ranger District on the Kootenai National Forest. This acquisition is a Total Small Business Set-Aside under NAICS code 811310 with a $12.5 million size standard. The project aims to replace outdated, inefficient HVAC systems with new, fully functional units including evaporator fans and refrigeration materials by October 31, 2026. A site visit is scheduled for May 12, 2026, and questions are due by May 13, 2026. Offers are due by May 18, 2026, and will be evaluated based on technical approach, past performance, and price, with award going to the highest technically rated offeror with a fair and reasonable price and acceptable past performance. The solicitation includes various FAR and AGAR clauses, notably those concerning anti-discrimination and unenforceable supplier terms, and details the USDA Ombudsman Program for agency protests.

The US Department of Agriculture (USDA) is seeking a contractor for the Libby Tree Cooler HVAC Replacement project. This Statement of Work outlines the replacement of outdated HVAC systems in two tree coolers at the Libby Ranger District, Kootenai National Forest, Montana. The goal is to install energy-efficient HVAC systems with evaporator fans and refrigeration components to maintain precise temperatures (28-40°F) and high humidity (85-95%) crucial for preserving tree seedlings. The project involves preparing permits, removing old equipment, sizing and installing new condensers, evaporator fans, drain lines, refrigeration lines, humidifiers, and environmental controllers. The contractor must also provide owner training and ensure compliance with all federal and state codes. Key deliverables include submittal sheets with the offer and maintenance plans and technical manuals after commissioning. The project is anticipated to begin on July 1, 2026.

The US Department of Agriculture (USDA) is seeking a contractor for the Libby Tree Cooler HVAC Replacement project. This Statement of Work outlines the replacement of outdated HVAC systems in two tree coolers at the Libby Ranger District, Kootenai National Forest, Montana. The goal is to install energy-efficient HVAC systems with evaporator fans and refrigeration components to maintain precise temperatures (28-40°F) and high humidity (85-95%) crucial for preserving tree seedlings. The project involves preparing permits, removing old equipment, sizing and installing new condensers, evaporator fans, drain lines, refrigeration lines, humidifiers, and environmental controllers. The contractor must also provide owner training and ensure compliance with all federal and state codes. Key deliverables include submittal sheets with the offer and maintenance plans and technical manuals after commissioning. The project is anticipated to begin on July 1, 2026.

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