Notice of Intent to Sole Source: Preventive Maintenance for Grifols Procleix Panther System at U.S. Naval Hospital Okinawa
ID: HT941025N0071Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/4f2a1eb87e5548c9a28b2387a440ed5c/view
Timeline
  1. 1
    Posted Apr 1, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 1, 2025, 12:00 AM UTC
  3. 3
    Due Apr 16, 2025, 3:30 PM UTC
Description

The Department of Defense, through the Defense Health Agency, intends to award a sole source contract to Grifols Diagnostic Solutions Inc. for preventive maintenance services of the Procleix Panther Nucleic Acid Test system at the United States Naval Hospital Okinawa, Japan. The contract will encompass comprehensive preventive maintenance, inspection, calibration, and system upgrades to ensure the equipment meets all manufacturer specifications and regulatory requirements, with services performed by authorized personnel due to the proprietary nature of the system. This specialized equipment is crucial for high-throughput blood and plasma screening, supporting public health initiatives in the Indo-Pacific region. Interested parties may submit capability statements to Adrian Nerida at adrian.m.nerida.civ@health.mil by 8:30 AM Pacific Daylight Time on April 16, 2025, as this opportunity is not open for competitive proposals.

Files
Title
Posted
NOI.pdf
Apr 1, 2025, 4:05 PM UTC
The Defense Health Agency Contracting Activity (DHACA) intends to award a sole source contract to Grifols Diagnostic Solutions Inc. for maintenance services related to the Procleix Panther Nucleic Acid Test system at the United States Naval Hospital Okinawa (USNHO), Japan. This decision is based on Federal Acquisition Regulation guidelines indicating that only one source can meet the necessary service requirements. The contract includes comprehensive preventive maintenance, inspection, and calibration to ensure the system meets manufacturer specifications. Grifols is uniquely qualified due to the proprietary nature of the equipment, with maintenance requiring specialized tools and training exclusive to authorized personnel. The contract will be for one base year with four optional years, running from August 2025 to August 2030. The notice emphasizes that this is not a competitive solicitation and invites interested parties to submit capability statements by a specified deadline. The document serves to streamline procurement while addressing specific operational needs of military healthcare facilities, highlighting the importance of exclusive service agreements in specialized healthcare technology maintenance.
PERFORMANCE WORK STATEMENT-Panther Equipment_Redacted.pdf
Apr 1, 2025, 4:05 PM UTC
The Statement of Work (SOW) outlines the requirements for preventive maintenance of the Procleix Panther Nucleic Acid Test System at the Pacific Command Armed Services Blood Bank Center (PACOM ASBBC) in Okinawa, Japan. This system is crucial for screening donated blood for various viruses and requires specialized annual onsite maintenance not available locally. The contractor will provide telephone technical support, emergency maintenance, and preventive maintenance every six months, performed by qualified technicians. Each maintenance visit will involve a detailed checklist to ensure comprehensive service and documentation. The contractor is responsible for all replacement parts, which must be OEM, and will bear all associated costs. Maintenance records need to be documented meticulously for future verification. The government will facilitate access to the necessary equipment and provide all required travel accommodations for the contractor's personnel. This contract spans from August 2025 to August 2030, with the potential for renewal in subsequent years. Overall, the SOW emphasizes the importance of ensuring the operational efficiency of medical testing equipment to support public health initiatives in the Indo-Pacific region.
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