Y1DA--CON-NRM-668-22-105 Upgrade AHU-09/15 Mechanical Systems

The clause 52.222-90, titled "ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026)," outlines requirements for federal contractors regarding racially discriminatory Diversity, Equity, and Inclusion (DEI) activities. Contractors are prohibited from engaging in such activities, which are defined as disparate treatment based on race or ethnicity in areas like recruitment, employment, contracting, program participation, or resource allocation. Contractors must provide information and reports to the Contracting Officer to ensure compliance. Noncompliance by the contractor or a subcontractor can lead to contract cancellation, termination, suspension, and ineligibility for future government contracts. Contractors are also required to report known or reasonably knowable subcontractor violations and take remedial actions as directed. Furthermore, they must inform the Contracting Officer if a subcontractor sues the contractor regarding the clause's validity. Compliance with these requirements is considered material to the Government's payment decisions. The substance of this clause must be included in all subcontracts at any tier, except those performed outside the United States.

The document details a site walk conducted for Solicitation Number 36C26026R0082, concerning the "668-22-105 Upgrade AHU 9 and 15 Mechanical Systems" project at the Mann-Grandstaff VA Medical Center in Spokane, WA. The site walk took place on May 13, 2026, at 8:00 AM PST, led by Project COR Kenneth Kesti. The document lists attendees from various entities including the VA, PCI Scaffold, Colvico, Angel DBC, TEMP WALLS, Winspear Const, and Irs Environmental. Roles ranged from Contracting Officer and Lead Engineer/COR to subcontractors and primes, indicating a collaborative effort to assess the project requirements. The document also stipulates that all questions must be submitted in writing and that only written amendments will alter the terms and conditions of the solicitation or resulting contract.

Amendment 0001 to solicitation 36C26026R0082 addresses the Upgrade AHU 9 and 15 Mechanical Systems project at Mann-Grandstaff VA Medical Center. This amendment provides the site visit sign-in sheet from May 13, 2026, and incorporates clause 52.222-90, which pertains to Addressing DEI Discrimination by Federal Contractors. The solicitation, issued by the NCO 20 Network Contracting Office, requires offerors to acknowledge receipt of this amendment by completing items 8 and 15, acknowledging on each offer copy, or via separate communication. Failure to acknowledge receipt may result in the rejection of offers.

The VA Notice of Limitations on Subcontracting (Jan 2023) mandates that offerors certify compliance with subcontracting limits for VA contracts, particularly for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). For general construction, contractors cannot pay more than 85% of the government-paid amount to non-certified SDVOSBs/VOSBs, excluding material costs. Failure to comply can result in severe penalties, including criminal prosecution and debarment. Offerors must provide a formal certification with their bid, as non-certified offers will be deemed ineligible. The VA reserves the right to request documentation to verify compliance throughout the contract period.

Specialty Environmental Group conducted a limited asbestos and lead-based paint survey at the VA Medical Center in Spokane, WA, specifically in AHU 9 & 15. The survey identified regulated asbestos-containing materials (ACM) in flooring mastic (5% Chrysotile) requiring removal before renovation. Other materials tested, including various sealants, wall systems, and insulation adhesive, were found to be non-detect for asbestos. While ACMs with less than 1% asbestos are not regulated by EPA/LCAA, OSHA/WISHA/EPA NESHAP regulations still apply for worker safety. The report also confirmed the presence of lead-based paint, necessitating RRP regulations due to the building's construction year (1950). The survey was performed by an AHERA-certified inspector, and samples were analyzed by an NVLAP-accredited laboratory. The findings emphasize the need for proper abatement and adherence to federal, state, and local regulations for both asbestos and lead-based paint during the renovation project.

The Past Performance Questionnaire (PPQ) is a critical document used by the Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) to evaluate offerors for the 668-22-105 Upgrade AHU 9 and 15 Mechanical Systems project in Spokane, WA (Solicitation 36C26026R0004). This form requires the contractor to provide details on their company, contract information (title, number, type, location, dates, and prices), and a description of the project's scope and relevance. The client then evaluates the contractor's past performance across several key areas: quality, schedule/timeliness, communication, management/personnel/labor, cost/financial management, and subcontract management. Evaluators are asked to provide adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) and comments for each category, culminating in an overall rating and a statement on whether they would rehire the firm. The offeror is responsible for collecting and submitting completed PPQs with their proposal.

This government file, General Decision Number WA20260114, outlines prevailing wage rates and fringe benefits for building construction projects in Spokane County, Washington. It covers various trades, including insulators, bricklayers, carpenters, electricians, ironworkers, laborers, painters, plumbers, and heavy equipment operators, with specific rates effective primarily from June and July 2025. The document also includes details on Executive Order 13706, which mandates paid sick leave for federal contractors, and Executive Order 13658, which sets a minimum wage for certain contracts. It provides guidance on how to add unlisted job classifications, explains union, union average, and survey rate identifiers, and details the appeals process for wage determinations through the Department of Labor.

The VHA Infection Control Risk Assessment (ICRA) template, VHA-ICRA-2023-1.0, provides a standardized framework for evaluating infection risks during construction, renovation, and maintenance activities within VHA facilities. It outlines a four-step process: categorizing the activity type (A, B, C, or D), identifying affected areas, assessing overall patient risk (Low, Medium, High, or Highest), and determining the appropriate level of infection prevention and control precautions (I, II, III, or IV). The document details specific control measures for each precaution level, which escalate from basic dust control to highly stringent requirements like hard barriers, anterooms, and negative pressurization for the highest risk activities. A fillable permit form is included for posting at activity sites, particularly for Level III and IV precautions. The template also specifies measures required upon completion of the activity, including cleaning and verification of HVAC and water systems. This ensures patient safety and regulatory compliance throughout the project lifecycle.

The Pre-Construction Risk Assessment for Project Number 668-22-105, "Upgrade Mechanical Systems AHU 9&15," details potential risks and mitigation strategies for a one-year project starting December 31, 2025, across Building 1's various floors. Key safety concerns include egress routes, fire systems, and the need for hot work and confined space permits. Physical security impacts involve crane placement near the ambulance entrance, causing temporary road closures. Utility shutdowns for HVAC, noise, and vibration levels impacting sensitive equipment are anticipated, with HVAC outages scheduled after hours or on weekends. Environmental assessments, including NEPA and storm water permits, are noted. Hazardous materials, specifically asbestos-containing flooring, were identified in the A524 Mechanical Room, requiring abatement by a qualified team. Infection control risk assessment has been completed. Patient safety considerations include potential disruptions to patient access due to crane placement and construction fencing, as well as a potential reduction in available beds, requiring a Crane Lift Plan and careful coordination.

The U.S. Department of Veterans Affairs has issued a comprehensive Commissioning Plan for the upgrade of Air Handling Units 09 and 15 in Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, WA. This project, identified as 668-22-105, aims to ensure all new and upgraded systems, including HVAC, chilled water, hot water, humidity control, direct digital control, and normal power distribution systems, are installed correctly, function properly, and are well-documented for facilities maintenance staff. The plan details commissioning goals, project scope, a phased approach covering design, construction, and acceptance, and outlines the roles and responsibilities of the commissioning team, including MES Group Inc. as the Commissioning Authority. The plan also emphasizes clear communication protocols and includes a schedule of commissioning activities, checklists, and test plans to facilitate early issue identification and resolution, culminating in a Final Commissioning Report.

The document outlines a project to upgrade Air Handler Units 9 and 15 (AHU-09 and AHU-15) and associated mechanical systems in Building 1 of the Mann Grandstaff VA Medical Center in Spokane, WA. The project, designated 668-22-105, includes architectural, structural, mechanical, plumbing, and electrical work, as well as the abatement of existing asbestos. The work will be performed in two phases to minimize disruption to the active healthcare facility. Phase 1 focuses on replacing AHU-09 and related upgrades on the second floor, while Phase 2 addresses AHU-15 and upgrades on the fifth floor. Both phases require the installation of temporary AHUs and strict adherence to infection control measures (ICRA Class & Permit Level IV). The contractor must coordinate all activities with the VA Contracting Officer, including utility shutdowns and work schedules, and comply with various federal, state, and local codes and VA directives. Deductive alternates are included for retaining existing VAV boxes in certain areas.

The Department of Veterans Affairs' Mann-Grandstaff VA Medical Center in Spokane, WA, is undertaking a project (668-22-105) to upgrade the mechanical systems of Air Handling Units (AHU) 09 and 15 in Building 1. The project involves extensive alterations including the removal and reinstallation of ceiling systems on the second and fifth floors, replacement of flooring in AHU rooms with asbestos abatement, and the installation of new AHUs designed for epidemic mode (AHU 15 at 2450 cfm, 100% outside air; AHU 09 at 13000 cfm supply air). Additionally, two new steam-to-steam humidifiers, replacement of Panelboard 5EQ1 and Motor Control Center MCC1, and new penthouse lighting are included. Deductive alternates allow for existing VAV boxes for AHU-15 and AHU-09 to remain, with specific exceptions. The project mandates adherence to stringent safety, security, and environmental controls, including comprehensive badging, utility coordination, and waste management. A detailed warranty management plan is also required.

The Statement of Work for Construction Services outlines the requirements for upgrading AHU-9 and AHU-15 Mechanical Systems at the Mann-Grandstaff VA Medical Center in Spokane, WA. The project, designated as 668-22-105, entails replacing AHU-09 and AHU-15, electrical components, undersized ducts, and integrating DDC upgrades and exhaust fans. The contractor is responsible for all labor, materials, supervision, installation, programming, startup, training, O&M documentation, and a one-year warranty, with a total project duration of 365 calendar days. Deliverables include inspection, testing documents, manuals, and warranty documents. The Contracting Officer’s Representative (COR) will monitor performance and evaluate all work, with a required systems demonstration for final acceptance.

This government solicitation, 36C26026R0082, is a Request for Proposal (RFP) for construction services to upgrade AHU 9 and 15 Mechanical Systems at the Mann-Grandstaff VA Medical Center in Spokane, WA. The project, with an estimated magnitude of $1,000,000 to $2,000,000, requires the contractor to provide all necessary labor, materials, supplies, services, and equipment in accordance with the statement of work, specifications, and drawings. This is a 100% open market unrestricted acquisition, utilizing a best value tradeoff source selection process in accordance with FAR Part 15. Proposals are due by June 1, 2026, at 10:00 AM PDT and must be submitted electronically to Quyen.Mai@va.gov and Dennis.Einarson@va.gov. A pre-bid site visit is scheduled for May 13, 2026, at 8:00 AM PST. Evaluation factors include Technical Approach, Past Performance, and Price, with non-price factors being significantly more important than price. Key personnel, past performance (minimum three to maximum five recent projects), and a bid guarantee are required. The contract will be a Firm-Fixed-Price type, with a performance period of 365 calendar days from the Notice to Proceed. Specific clauses regarding Buy American requirements, construction wage rates, and security prohibitions are included.

The Mann Grandstaff VA Medical Center in Spokane, WA, is undergoing a project (668-22-105) to upgrade Air Handler Units 09 and 15 (AHU-09 and AHU-15) in Building 1. This project, a 100% submission by AESUS Design Group, involves architectural, structural, mechanical, plumbing, and electrical work, including asbestos abatement. The work is phased: Phase 1 replaces AHU-09 and upgrades the second floor, while Phase 2 replaces AHU-15 and upgrades the fifth floor. Both phases require temporary AHUs and adherence to strict infection control measures, safety protocols, and coordination with hospital operations to minimize disruption to patient care. The contractor must verify existing conditions, adhere to numerous general notes regarding construction practices, material handling, utility coordination, and compliance with federal, state, and local codes, including specific VA directives and NFPA standards. Bid deductive alternates allow for existing VAV boxes for AHU-15 and AHU-09 to remain, except for specific locations.

The Department of Veterans Affairs' Mann-Grandstaff VA Medical Center in Spokane, WA, is undertaking a project to upgrade the mechanical systems of Air Handling Units (AHU) 09 and 15 in Building 1. This project, identified as 668-22-105, involves demolition and reinstallation of ceiling systems on the second and fifth floors for HVAC equipment access, replacement of flooring in AHU rooms, and asbestos abatement. The scope also includes designing AHUs to meet epidemic mode, providing new steam-to-steam humidifiers, replacing electrical panelboard 5EQ1 and motor control center MCC1, and adding penthouse lighting. The document details general requirements, safety protocols, security procedures including badging and key control, and guidelines for utility services, site operations, and warranty management. Deductive alternates are also outlined for retaining existing VAV boxes for AHU-15 and AHU-09, except for specific rooms. The project emphasizes adherence to VA security, safety, and environmental standards, requiring meticulous coordination to minimize disruption to the operational medical center.

The Statement of Work for Construction Services at Mann-Grandstaff VA Medical Center outlines the replacement of AHU-9 and AHU-15 mechanical systems in Building 1. The project requires the contractor to provide all labor, materials, and equipment for replacing air handlers, electrical components, ducts, and trunks. It also includes DDC upgrades, exhaust fan integration, demolition, and commissioning services. The contractor is responsible for supervision, installation, programming, startup, training, O&M documentation, and a one-year warranty. Key deliverables include inspection and testing documents, manuals, and warranty documents. Performance will be monitored by the COR, and a systems demonstration is required for final acceptance. The contractor has 365 calendar days to complete the work at the Spokane, WA location, with no government-furnished equipment provided.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is issuing a presolicitation notice for Project Number 668-22-105,

The provided document outlines the price schedule breakdown instructions for a fixed-price contract, likely part of a federal government RFP for construction-related projects. It specifies that the awardee is responsible for verifying formula accuracy for subtotals and contract totals. The document clarifies that "Division" refers to general construction industry terms aligning with Construction Specification Institute (CSI) breakdowns. It also states that the line item price breakdown is for information only and does not constitute separate billable deliverables. Field office overhead and general conditions are considered the same category of costs and will be applied only once. The schedule then lists numerous construction divisions, categorized into Site & Infrastructure, Facility Services, and Process Equipment subgroups, each with a placeholder for pricing. Additional cost categories include Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Red Line Drawings, Overhead, SubContract Mark-Up, Profit, and a section for other unlisted items, culminating in a total contract price. The project is identified as "Upgrade AHUs 18, 20, 22 Mann-Granstaff VA Medical Center, Spokane, WA."

This government file outlines terms and conditions for federal government information systems, infrastructure, and data. It emphasizes security requirements, including protecting Federal Government Information (FGI) and preventing unauthorized access or disclosure. Contractors must comply with federal laws, regulations, and security directives, such as FIPS and NIST guidelines. Key requirements include mandatory reporting of security incidents, maintaining secure infrastructure, and ensuring personnel accountability for FGI protection. The document also addresses data access, storage, and communication protocols, stressing the need for encryption and secure practices. It highlights the importance of proper authorization, risk management, and continuous monitoring to safeguard government information assets and prevent breaches.