Getinge LSS-275 Steam Sterilizer with Broiler (Brand-name or Equal)

This document is a pre-quote clarification questionnaire submitted by a prospective vendor for a government solicitation, likely issued by the USDA, regarding the procurement, installation, and decommissioning of an autoclave system. The questions seek clarification on several administrative, technical, and logistical requirements of the Request for Quotes (RFQ). Key inquiries include: - **Administrative & Compliance:** Clarifying Buy American Act (FAR 52.225-1) evaluation procedures, required manufacturer authorization versus traceability documentation, and confirming a 60-day post-award timeline for delivery, installation, and validation. - **Technical Specifications:** Requesting approval for minor deviations from the specifications, such as accepting an automatic sliding door instead of a manual one, a 20”x20”x38” chamber size, a 7-inch control screen, and clarifying loading equipment options and warranty terms. - **Logistics & Site Conditions:** Requesting utility requirements (such as house air availability), pathway dimensions, elevator limits, and physical site layouts or photos to facilitate the removal of the existing LSS-130 unit and installation of the new, larger autoclave.

The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) has issued Request for Quotation (RFQ) 12319826Q5020 to acquire a Getinge Lancer LSS-275 Steam Sterilizer with Boiler (autoclave) or an equivalent product. This commercial acquisition is a full and open competition conducted under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing), with the intent of awarding a single, Firm-Fixed-Price purchase order. The selected contractor must deliver, install, configure, and test the equipment, as well as remove and dispose of the existing old autoclave unit. Deliverables must be shipped F.O.B. Destination to the Southeastern Fruit and Tree Nut Research Unit located in Byron, Georgia, within 60 days of the contract award. Offers will be evaluated using the Lowest Price Technically Acceptable (LPTA) source selection process. To establish technical acceptability, vendors offering "or equal" products must submit comprehensive descriptive literature and demonstrate complete traceability back to the Original Equipment Manufacturer (OEM), Getinge USA Sales, LLC. The deadline for submitting clarifying questions regarding the solicitation is September 14, 2026, at 12:00 PM EDT. Final quotations and authorized distributor documentation must be submitted via email to Contracting Officer Chantey Bost at chantey.bost@usda.gov no later than September 18, 2026, at 12:00 PM EDT. Offers must remain valid for 90 calendar days from the submission deadline.

This Statement of Work (SOW) outlines the requirements for the US Department of Agriculture (USDA) Agricultural Research Service (ARS) to acquire, install, and validate a Getinge Lancer LSS-275 Steam Sterilizer with a boiler. This unit will replace an obsolete, three-decades-old LSS-130 model to ensure safe, continuous material sterilization for station research. The selected contractor must deliver the new standalone system, which includes a carbon steel electric boiler with automatic blowdown and feed water pump, a single-door enclosure cabinet, and a 12-month equipment and 15-year pressure vessel warranty. Technical responsibilities include decommissioning and removing the old unit, installing the new sterilizer, connecting utilities, conducting initial system validation, and training designated staff. The USDA ARS will provide tax exemptions, receive and transport the equipment on-site, verify that the site meets utility and structural requirements, and engage Getinge for the final checkout to activate the warranty. Deliverables must be completed according to a strict schedule: equipment delivery is required within 5 to 8 weeks of purchase, followed by installation and operational testing within 1 to 2 weeks of delivery. All work, including installation and ongoing technical support, will take place at the Southeastern Fruit and Tree Nut Research Unit in Byron, Georgia. Travel and associated costs must be integrated into the contractor's initial quote.

This federal procurement document outlines the requirements for acquiring a Getinge Lancer LSS-275 Steam Sterilizer with an integrated electric boiler to replace an outdated, 30-year-old LSS-130 model. The primary objective is to prevent research delays, mechanical failures, and safety hazards by upgrading to a modern, reliable sterilization system. The scope of work requires the contractor to supply, deliver, install, and verify the operational functionality of the new freestanding, single-door sterilizer within 60 days of the contract award. Key deliverables include disconnecting and removing the existing unit, connecting utilities to the new system, performing initial system validation, providing standard operating procedures (SOPs), and training designated staff on system operation. Salient technical specifications for an equivalent system include a 21”x21”x38” chamber, a microcomputer with an 8-inch or larger touchscreen, 19 preprogrammed cycles (pre-vacuum or gravity), and a 480V carbon steel electric boiler featuring automatic blowdown and water feed pumps. Additionally, the system must meet ASME and Uniform Plumbing Code standards, and include wastewater cooling. The procurement also requires a 12-month equipment warranty and a 15-year warranty on the sterilizer's pressure vessel, alongside ongoing technical support.