Support Services for Migration from eCMS to new NAVFAC construction management application

This document is a request for quotation (RFQ) from the Naval Facilities Engineering Systems Command (NAVFAC) for migrating data and user accounts to a new construction management application, soliciting proposals under solicitation number N3943025R0014. It is classified as an unrestricted single award contract, with BAHFED CORP being the only intended source due to their unique capability to meet the requirements. Proposals must be submitted by June 22, 2025, with inquiries directed to designated Navy contacts.

This document outlines the justification for contracting with BAHFED CORP under circumstances allowing for other than full and open competition, as permitted by 10 U.S.C. 3204(a)(1). BAHFED is the incumbent contractor uniquely qualified to provide essential services related to CMiC products and database support necessary for the NAVFAC’s ongoing construction projects. The upcoming transition period prior to the follow-on contract—planned for award under the SBIR program—is critical to ensuring uninterrupted services, which is vital for maintaining NAVFAC’s operational continuity. No competitive solicitation was conducted due to BAHFED being the sole provider capable of fulfilling immediate requirements, and a seamless data migration is necessary to transition to a new vendor. To assess cost fairness, the contracting officer will employ price analysis methodologies, comparing proposed costs to historical pricing from earlier contracts. The document also outlines future competition strategies by indicating the upcoming contract will be designated for SBIR Phase III, emphasizing its aim to foster competition among small businesses, ensuring fair pricing while continuing to meet NAVFAC’s specific technological needs.

The Statement of Work (SOW) outlines a project aimed at transitioning NAVFAC from its existing eCMS construction management application to a new platform. The contractor will facilitate data and user account migration, document key processes, and provide technical support, particularly for Tier III issues. The project comprises four phases: Discovery, Configuration Translation, Data Migration, and Deployment Support. During Discovery, the contractor will help the new vendor understand eCMS's structure and roles, while Configuration Translation involves mapping eCMS elements to the new application. Data Migration focuses on transferring data from the NAVFAC Azure Cloud to the new platform, ensuring integrity and efficiency. Deployment Support will maintain eCMS functionality if the new application encounters problems. The initial performance period is six months, with potential extensions. Mutual responsibilities include regular meetings between NITC and the contractor for status updates and project oversight. Change management procedures will ensure that any modifications to the scope, budget, or schedule are formally requested and assessed. Overall, this document serves as a comprehensive guide for a significant operational transition crucial to maintaining NAVFAC’s construction management effectiveness.