J059--Automatic Transfer Switch and Isolation Panel Service | Leavenworth VAMC |

This document provides questions and answers (Q&As) clarifying a Department of Veterans Affairs solicitation for Automatic Transfer Switch (ATS) preventive maintenance and repair, alongside Isolation Power Panel inspections. The resulting contract will be a firm-fixed-price, total small business set-aside Indefinite Delivery/Indefinite Quantity (IDIQ) contract. It features a five-year ordering period (November 1, 2026, through October 31, 2031) with a $100 minimum and a $117,000 maximum ceiling. Scheduled preventive maintenance and inspections are required annually. While ATS services require full coverage, unscheduled corrective repairs, emergency services, and replacement parts outside routine maintenance are excluded from the annual firm-fixed-price CLINs and must be billed separately. Offerors must submit hourly labor rates for compliance with Service Contract Labor Standards Wage Determination 2015-5105. Emergency responses require a 24/7 answering center, with on-site arrival within four hours of notification. Critical deficiencies must be corrected within 48 hours, and noncritical ones within 10 business days. Because no official equipment drawings are available, the VA is hosting a site visit from September 21–25, 2026, to allow vendors to inspect the equipment. Proposals will be evaluated on technical capability statements and past performance data from CPARS and FAPIIS. Non-SDVOSB/VOSB small businesses must submit FAR 52.219-14 to comply with subcontracting limitations.

This federal contract amendment (Standard Form 30) modifies solicitation 36C25526Q0584, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15. The purpose of the modification is to schedule an on-site visit and provide answers to vendor questions regarding the procurement. The solicitation establishes a 5-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract (consisting of a base year and four one-year options) for ATS Preventive Maintenance and Repair, alongside Isolation Power Panel Inspections. This firm-fixed-price contract has a minimum order of $100 and a total maximum ceiling of $117,000. Key details clarified in the Q&A include: - **Scope of Services:** Annual preventive maintenance and inspections are covered under the FFP. Unscheduled work, emergency services, and replacement parts outside routine maintenance are billed separately. - **Site Visit:** Prospective bidders can attend a site visit scheduled for September 21–25, 2026, from 7:00 AM to 3:30 PM, to inspect the equipment "as is." Advance notification is required. - **Emergency Response:** Contractors must arrive on-site within four hours of an emergency call. A 24/7 answering service and 6:00 AM to 6:00 PM emergency callback services must be provided at no extra charge. - **Compliance and Labor:** The procurement is a Total Small Business Set-Aside governed by FAR 52.219-14 limitations on subcontracting and Service Contract Act Wage Determination #2015-5105. Invoices may be submitted upon service delivery.

This combined synopsis/solicitation (Solicitation Number 36C25526Q0584) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15, to establish an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The procurement is 100% set-aside for small businesses under NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors), which has a size standard of $19 million. The scope of work requires a qualified contractor to provide all labor, materials, equipment, and technical expertise to perform inspections, testing, preventive maintenance, repairs, and emergency response services for Automatic Transfer Switches (ATS) and Isolation Electrical Power Panels. Services will be performed at the Dwight D. Eisenhower VA Medical Center in Leavenworth, Kansas. The resulting contract will be firm-fixed-price, consisting of a one-year base period and four consecutive one-year option periods, running from November 1, 2026, through October 31, 2031. Key deliverables include routine service reports due within 48 hours of service, emergency repair reports within 24 hours, and an annual executive summary within 30 days. Contractors must maintain a valid Kansas electrical license and possess documented experience with ATS and healthcare isolation power systems. Questions regarding this solicitation must be submitted by September 8, 2026, at 1:00 PM CST. Final electronic quotes are due no later than October 2, 2026, at 1:00 PM CST, and must be emailed to the Contract Specialist, Maria Riza R. Owen. Evaluation will be based on technical capability, past performance, and price.