4420--Replace RO Water Heat Exchanger (Materials Only) 583

This government solicitation, Standard Form 1449, outlines the terms and conditions for procuring commercial products and services, specifically the provision and delivery of a Reverse Osmosis (RO) Water Heater for the Department of Veterans Affairs. It details contract administration, electronic payment submission requirements, and a delivery schedule to the Richard L. Roudebush VA Medical Center. Key clauses incorporated by reference address contract terms, conditions, and various federal regulations, including prohibitions against certain telecommunications equipment and services, Kaspersky Lab products, and specific unmanned aircraft systems. It also includes provisions for small business programs and contractor responsibilities regarding ethical conduct and compliance with federal laws.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, has issued Solicitation Number 36C25026Q0556 for the replacement of a Reverse Osmosis (RO) Water Heat Exchanger (Materials Only). This combined synopsis/solicitation notice, issued from Cincinnati, OH, seeks bids for the required materials, with a response deadline of May 20, 2026, at 10:00 AM Eastern Time. The project's place of performance is the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The Product Service Code is 4420, and the NAICS Code is 332410. Luke A. Turner is the designated Contracting Officer for inquiries.

This amendment to solicitation 36C25026Q0556, issued by the Department of Veterans Affairs, Network Contracting Office 10, introduces a new clause: FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (APR 2026). This clause prohibits contractors from engaging in racially discriminatory diversity, equity, and inclusion (DEI) activities, defined as disparate treatment based on race or ethnicity in recruitment, employment, contracting, or program participation. Contractors must provide information for compliance verification, report subcontractor non-compliance, and include this clause in all subcontracts. Non-compliance may lead to contract cancellation or ineligibility for future government contracts. The amendment, effective May 8, 2026, extends the offer period and emphasizes that compliance with this clause is material to government payment decisions.

This government file details the specifications for a heat exchanger, outlining its operational parameters, performance metrics, and construction materials. Key operational data includes water flow rates (106.26 GPM shell side, 60 GPM tube side), inlet/outlet temperatures (140°F/120°F shell side, 60°F/95°F tube side), and pressure drops. Performance metrics show a total heat exchanged of 1,049,499.92 Btu/h and an overall heat transfer coefficient of 259.5 Btu/hr,ft2,°F. Construction details specify a single shell pass and four tube passes, with design pressures of 150 PSI (shell) and 125 PSIG (tube), and design temperatures of 375°F. The heat exchanger utilizes 316 S/S for tubes (104 tubes, 20 BWG, 48-inch length) and tubesheets, STEEL for the shell and baffles, and CAST SS316 for the head type. Connections are 3.0 in NPT for the shell side and 4.0 in NPT for the tube side. The unit is approved under ASME Sect VIII Div 1 w/U stamp, indicating compliance with industry standards. This document provides essential technical data for procurement, installation, and maintenance in a federal government context.

The Richard L. Roudebush VA Medical Center (RLR-VAMC) requires the provision and delivery of a heat exchanger to heat RO water for its GI clinic. The heat exchanger must meet specific performance parameters, including a single-pass shell side for domestic water and a four-pass tube side for RO water, with specific flow rates and temperatures. It must be rated at 125 psi, constructed per ASME codes, and feature a steel shell, 316L stainless steel head, and a 316L stainless steel U-bend coil. The contract covers a single supply event with a one-year warranty. Vendors must adhere to RLR-VAMC regulations regarding delivery, identification, parking, and prohibited items, and provide certified drawings and a parts list.

This amendment to solicitation 36C25026Q0556, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 10, addresses the omission of attachments from the original posting. The effective date of this amendment is May 8, 2026. This amendment ensures that all offerors receive the complete solicitation package, including Attachment I – SOW (Statement of Work) and Attachment II - Specs (Specifications). Offerors must acknowledge receipt of this amendment to prevent rejection of their offers. The amendment clarifies that, except as explicitly stated, all other terms and conditions of the original solicitation remain unchanged. This action is critical for fair and complete bidding on the VA-VHA-RPOC-2024-0076 project.