OPHTHALMOLOGY, REFRACTIVE EQUIPMENT

This Sources Sought Notice (Solicitation Number 36C25726Q0707) is issued by the Department of Veterans Affairs, Network Contracting Office 17, to conduct market research for Ophthalmology Refraction Equipment. The procurement is for the Fort Sam Houston Veterans Health Care System's NWHCC Eye Clinic located in San Antonio, Texas. The VA requires a new, integrated digital refraction system consisting of a digital phoropter, a digital chart/acuity system, an auto kerato-refractometer with a double-top instrument table, and an auto lensometer. These devices must be fully compatible, interoperable, and capable of direct communication to perform manifest refractions without manual data entry. The contract will include delivery, installation, calibration, on-site user training, and a minimum one-year manufacturer's warranty. Contractors will not have access to VA IT systems, networks, or patient health information. The purpose of this notice is to define the procurement strategy, specifically assessing the availability of Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), or other small businesses. Interested vendors, who must be authorized distributors rather than gray-market suppliers, are requested to submit capability statements, business size details, and estimated market research pricing. Responses must be emailed to Contract Specialist Michelle Cunningham at michelle.cunningham@va.gov by July 9, 2026, at 10:00 AM Central Time.

This federal solicitation (36C25726Q0707) is issued by the Department of Veterans Affairs (VA) Network Contracting Office 17 on behalf of the San Antonio Veteran Health Care System. It seeks quotes for the procurement, professional installation, calibration, and on-site user training of an integrated ophthalmic refraction system. The required equipment consists of several interconnected devices, including a Topcon CL-300 Lensometer, a Topcon KR-1 Auto Kerato-Refractometer with an adjustable double-top instrument table, a Reichert Phoroptor VRx Digital Refraction System, and a Reichert ClearChart 4X Digital Acuity System. To facilitate efficient manifest refractions without manual data entry, all diagnostic devices must support direct electronic data transfer and be fully interoperable. Key details of the procurement include: * **NAICS Code:** 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 employees. * **Socioeconomic Set-Aside:** Unrestricted, but subject to Buy American provisions restricting procurement to US-made products. * **Warranty & Support:** All equipment must be brand new and include a minimum one-year manufacturer's warranty covering parts, labor, and technical support. * **Submission Requirements:** Quotes and completed solicitation provisions must be submitted electronically to Contracting Officer Michelle Cunningham (michelle.cunningham@va.gov) by August 14, 2026, at 10:00 AM CDT. Offerors must complete and sign blocks 30a, 30b, and 30c on the Standard Form 1449 to be considered for award. The anticipated period of performance begins August 20, 2026, and ends December 31, 2026.