Notice of Intent to sole source- Biological Drain Treatment Service

This Statement of Work (SOW) outlines the requirements for a contractor to provide biological drain maintenance services for the 97th Civil Engineer Squadron at Altus Air Force Base (AFB), Oklahoma. The contractor is responsible for supplying, installing, maintaining, and repairing compact, wall-mounted biological drain treatment systems in the dishwasher areas of three specific facilities: Club Altus (Building 307), the Dining Facility (Building 317), and the Bowling Alley (Building 106). Key responsibilities include performing monthly preventive maintenance and safety tests within the first ten duty days of each month, replenishing biodegradable biologicals, and submitting monthly service reports to the Contracting Officer Representative (COR). The contractor retains ownership of the equipment and must replace faulty units at no additional cost to the government. The government will provide facility access, water, electricity, and emergency medical services. Contractor personnel must wear distinctive company-identified clothing, comply with Real ID and strict base security background checks, and complete Environmental Management System (EMS) Awareness and Antiterrorism Level I training. Services must be conducted during normal duty hours (07:00 to 17:00, Monday through Friday, excluding federal holidays) and are deemed non-mission essential during base crises or heightened security levels.

This Department of the Air Force document is a Justification for Other Than Full and Open Competition (J&A) to award a sole-source, firm-fixed-price contract to Green and Sustainable Services, LLC. The contracting activity, 97 CONF/PKA at Altus Air Force Base (AFB), requires recurring commercial biological drain treatment services for the base's kitchen facilities. The scope of work includes furnishing and maintaining biological drain treatment systems, providing treatment media, performing monthly preventive maintenance, and replacing failed units to prevent odors and drain blockages. Under the statutory authority of 10 U.S.C. 3204(a)(1), the agency determined that only one responsible source can satisfy the requirement. Market research—including historical solicitations on GSA eBuy and SAM.gov, database searches, and direct vendor outreach—consistently yielded only one capable and willing offeror. This lack of competition is primarily driven by a highly constrained commercial vendor pool for these specialized services in the Altus, Oklahoma area. The Contracting Officer will evaluate and document the final price to ensure it is fair and reasonable.