FY27 Chiller Maintenance - Scott AFB - B1900

This Request for Quotation (RFQ), Solicitation FA440727QDW03, issued by the 375th Contracting Squadron at Scott Air Force Base (AFB), Illinois, seeks commercial non-personal services for the preventative maintenance, inspection, and repair of three Carrier 19XRV centrifugal chillers and two associated Variable Frequency Drives (VFDs) at Building B1900. Set aside 100% for Small Businesses under NAICS code 238220, the procurement is subject to the availability of FY27 funds. The contract structure consists of a Base Year (October 1, 2026 – September 30, 2027) plus four one-year option periods, with the potential for an additional six-month extension. Contractors must submit quotes by September 17, 2026, at 10:00 AM CST, and maintain active registration in SAM.gov. Quotes must be submitted electronically in four volumes: Administrative, Technical Plan, Price, and Solicitation Provisions. The technical proposal must demonstrate a detailed maintenance methodology, prove that technicians possess mandatory factory-authorized Carrier or equivalent heavy-tonnage certifications, and confirm access to proprietary diagnostic software and tooling. Price evaluations will be conducted from lowest to highest, and award will be made to the lowest-priced, technically acceptable offer. This solicitation incorporates standard Air Force base-access requirements and lists three attachments, including the Statement of Work and Wage Determinations.

This Statement of Work (SOW) outlines the requirements for the comprehensive maintenance, inspection, and repair of three Carrier 19XRV centrifugal chillers and two associated Variable Frequency Drives (VFD) at Building 1900 on Scott Air Force Base, Illinois. The contract spans a five-year period of performance, consisting of a one-year base period starting October 1, 2026, followed by four one-year option periods. The selected contractor must provide factory-certified or OEM-equivalent technicians to execute scheduled quarterly, semi-annual, and annual preventive maintenance, alongside emergency troubleshooting and repairs. Key tasks include annual diagnostic analyses, software updates, safety testing, and condenser tube brushing, as well as semi-annual tube cleaning. The contractor is responsible for supplying all required tools, proprietary diagnostic software, and maintenance materials (such as lubricants, filters, and gaskets) at no additional cost to the government, though the government will provide necessary refrigerant. The SOW establishes strict guidelines for environmental safety, hazardous waste management, chemical tracking, spill responses, and base security compliance, including mandatory background checks and Anti-Terrorism Level I training. Additionally, it defines administrative procedures for invoicing, pre-approved parts reimbursement, emergency service request response times, and quality assurance metrics to maintain optimal equipment reliability and performance.

This federal contract document (Document Number FA440727QDW03) establishes the standard solicitation clauses and provisions for a commercial products and services procurement, specifically structured as a time-and-materials or labor-hour acquisition. Key elements of the solicitation include: - **Incorporated Clauses:** Standard FAR and DFARS clauses governing contractor integrity, whistleblower rights, domestic sourcing preferences, cybersecurity (safeguarding covered defense information), and System for Award Management (SAM) registration. - **Evaluation Criteria:** Under FAR 52.212-2, proposals will be evaluated on factors where technical competence is equally as important as price. - **Invoicing and Payments:** Electronic invoicing is mandated through the Wide Area WorkFlow (WAWF) system, routing through designated Department of Defense Activity Address Codes (DoDAACs). Nicholas "Dillon" Weiss is named as the primary WAWF point of contact. - **Contract Type & Terms:** Includes FAR 52.212-4 (Alternate I) terms detailing labor-hour calculations, material reimbursements, inspection rights, and government property management. - **Options and Extensions:** The government retains options to extend services (up to 6 months under FAR 52.217-8) and extend the term of the contract (up to 5 years and 6 months total duration under FAR 52.217-9). - **Labor Compliance:** Incorporates Service Contract Labor Standards, citing an equivalent federal employee classification of WG-10 at an informational wage rate of $33.87 per hour.

This document is a federal Service Contract Act (SCA) Wage Determination (No. 2015-5075, Revision 34, dated August 22, 2026) issued by the U.S. Department of Labor. It establishes minimum hourly wage rates and fringe benefits for various service occupations supporting federal contracts in specific counties across Illinois (including Madison and St. Clair) and Missouri (including St. Louis, St. Louis City, and St. Charles). The determination lists required pay rates across diverse occupational categories, such as administrative support, automotive services, health, information technology, and mechanics. It details mandatory health and welfare benefits, which vary depending on applicability of Executive Order (EO) 13706 regarding paid sick leave. It also defines paid vacation parameters based on length of service and designates eleven paid federal holidays. Additionally, the document outlines rules for computer employee exemptions under the Fair Labor Standards Act, hazardous pay differentials (4% to 8%), and uniform allowance reimbursements. It provides instructions for the conformance process using Standard Form 1444 (SF-1444) to establish appropriate wage rates for any necessary job classifications not explicitly listed in the directory.