Urgent & Compelling Sole Source Award -AudioCare Pharmacy Services -Area Wide
ID: PHX-SS-25-024Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Software Publishers (513210)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is issuing a sole source award for AudioCare Pharmacy Services across multiple locations in the Phoenix area. This procurement aims to secure Automated Pharmacy Refill Services for one year, ensuring continuity of essential services at seven locations, including the Phoenix Indian Medical Center and various service units, which are critical for patient care and operational efficiency. The services provided will directly impact patient medication management, appointment reminders, and overall customer satisfaction, thereby supporting the agency's revenue cycle. Interested parties capable of fulfilling these requirements should submit a capability statement to Michele Lodge at Michele.Lodge@ihs.gov by 10 AM on October 14, 2025, referencing notice number PHX-SS-25-024.

    Point(s) of Contact
    Michele Lodge, Contract Specialist
    (702) 204-9522
    Michele.Lodge@ihs.gov
    Files
    No associated files provided.
    Lifecycle
    Similar Opportunities
    Notice of Intent to award sole source - Compact Robotic Prescription Dispensing System - Tsaile Health Center
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area Indian Health Service, intends to award a sole source contract for a Compact Robotic Prescription Dispensing System to ScriptPro USA, Inc. This procurement aims to ensure uninterrupted pharmacy services at the Tsaile Health Center, which are critical for direct patient care, as the existing ScriptPro system is already installed and integrated with the facility's operations. The anticipated period of performance for this contract is from January 1, 2026, to December 11, 2026, with three optional one-year extensions available. Interested parties may contact Bennett Arvessto at bennett.arvessto@ihs.gov for further information, although responses to this notice will not be considered competitive proposals.
    Sole Source Award Notice
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is announcing a sole source award for Inpatient Unit Physician Services at the Hopi Health Care Center in Polacca, Arizona. This procurement is designated for Prairie Band Health Services, Incorporated and Four Winds Staffing, LLC, under the authority of FAR 6.302-1, indicating that only one responsible source can meet the agency's requirements for these medical services. The contract will span nine months, from November 1, 2025, to July 31, 2026, and interested parties are invited to submit capability statements by 10 AM on November 23, 2025, to Michele Lodge, Contract Specialist, at Michele.Lodge@ihs.gov. The government retains the discretion to determine whether to proceed with a competitive procurement based on the responses received.
    Inventory Management System
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a contract to Morris Systems Incorporated for the development of an Inventory Management System under NAICS code 518210, which encompasses Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services. This contract is being pursued under the authority of FAR 6.302-1, citing that only one responsible source is available for the proprietary software required for the upgrade. The procurement is significant as it aims to enhance the efficiency and effectiveness of inventory management within the Indian Health Service, which plays a crucial role in providing healthcare services to American Indian and Alaska Native populations. Interested parties may submit capability statements to Dale C. Clark at dale.clark@ihs.gov by 1 PM MST on November 16, 2025, referencing notice number IHS1519731, although the government reserves the right to determine if a competitive procurement will occur based on the responses received.
    Phoenix Service Unit Awards Program Venue Rental
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the rental of a venue to host the Phoenix Service Unit Awards Ceremony, scheduled for February 18, 2026, and annually on the third Wednesday of February for the following four years. The selected vendor must provide a safe and clean environment that accommodates up to 400 attendees, including staff and their guests, with necessary amenities such as cocktail tables, round tables, chairs, audio/visual equipment, and free parking, all within a 7-mile radius of the Phoenix Indian Medical Center. This procurement is crucial for recognizing employees' contributions to the organization’s strategic goals and enhancing overall performance. Interested vendors must submit their quotes by November 28, 2025, at 1:00 p.m. MST, via email to Kerri.Gilmore@ihs.gov, ensuring their System for Award Management registration is current and that they comply with all specified requirements.
    PRESCRIPTION DESPENSING SYSTEM- EL RENO
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking a contractor to provide a Prescription Dispensing System for the pharmacy located at El Reno, Oklahoma. This procurement aims to enhance the pharmacy's operational efficiency by implementing a robust software solution tailored for prescription management. Such systems are critical for ensuring accurate and timely dispensing of medications, thereby improving patient care within the Indian Health Service facilities. Interested parties can reach out to Ronay English at Ronay.English@ihs.gov for further details regarding this opportunity.
    PIMC Elevator PM and Repair Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide preventive maintenance and repair services for elevators at the Phoenix Indian Medical Center in Arizona. This opportunity is classified as a Sources Sought notice, aimed at gathering market research to ensure compliance with the Buy Indian Act and to identify potential set-asides for Indian Small Business Economic Enterprises (ISBEEs). The selected contractor will play a crucial role in maintaining the functionality and safety of the medical center's elevator systems, which are vital for patient and staff access. Interested firms must submit their company information, including their Indian Economic Enterprise status, capability statements, and the required IHS Indian Economic Enterprise Representation form by November 12, 2025, to Kerri Gilmore at Kerri.Gilmore@ihs.gov.
    SOURCES SOUGHT NOTICE: Reagents and Supplies
    Buyer not available
    The Indian Health Service (IHS) is conducting a sources sought notice to identify potential suppliers for reagents and supplies necessary for patient health assessments at the Inscription House Health Center in Tonalea, Arizona. The procurement focuses on reagents used for various health evaluations, including kidney disease, colon cancer screening, cardiac function, and urine drug screening, which are critical for early detection and patient care. Interested vendors must submit their qualifications, including company profiles and capability statements, by November 10, 2025, to Flora Washington at flora.washington@ihs.gov. This opportunity is part of market research to inform the acquisition strategy, and participation is voluntary with no financial obligation incurred by the government.
    Sources Sought - Medical Air Compressor and Medical Vacuum PM Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) to provide maintenance and repair services for medical air compressor and vacuum systems at the Phoenix Indian Medical Center in Arizona. The procurement involves comprehensive services, including annual, monthly, and hourly preventative maintenance, emergency response, and adherence to NFPA 99 standards, with a requirement for contractors to have at least two years of experience with BeaconMedaes equipment. This opportunity is crucial for ensuring the operational integrity of medical equipment essential for patient care, and interested firms must submit a capability statement and the IHS Indian Economic Enterprise Representation form by November 14, 2025, to Minkyu Kim at minkyu.kim@ihs.gov.
    Intent to Sole Source to Fisher Scientific company LLC
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to Fisher Scientific Company LLC for the provision of testing supplies at the Pinon Health Center Facility in Arizona. This procurement is deemed non-competitive as Fisher Scientific is the only organization capable of supplying the necessary items to prevent any disruption in services that could adversely affect patient care. Interested parties are advised that the government will not solicit competitive proposals, and any responses must be submitted by November 9, 2024, at 5:00 PM MST to be considered. For further inquiries, contact Whitney Shorty at whitney.shorty@ihs.gov or call 928-725-9806.
    LSJ, Pharmacist Services, CRHC, Eagle Butte, SD
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking to extend the current contract for pharmacist services at the Cheyenne River Health Center located in Eagle Butte, South Dakota. This procurement aims to ensure the continued provision of essential pharmaceutical care to the local community, which is critical for maintaining health standards and supporting patient care initiatives. Interested vendors can reach out to the primary contact, Danielle Chasing Hawk, at danielle.chasinghawk@ihs.gov or by phone at 605/964-0605 for further details regarding the contract extension. The secondary contact for inquiries is Kolbi Haskell, available at Kolbi.Haskell@ihs.gov or 605/964-1565.