DRAFT PERFORMANCE WORK STATEMENT (PWS) Hospital Accreditation Compliance Assessments and Leadership Support
ID: PWS_DRAFT_HospitalAccreditationType: Presolicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIVISION OF ACQUISITIONS POLICY HQROCKVILLE, MD, 20857, USA

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/workspace/contract/opp/e08a062c3b6940a3b2e72f3f2d5f1ea4/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking industry feedback on the Draft Performance Work Statement (PWS) for Hospital Accreditation Compliance Assessments and Leadership Support. The primary objective of this initiative is to enhance healthcare leadership and ensure compliance with accreditation standards across IHS healthcare facilities, focusing on areas such as operational management, patient safety, and quality improvement. Interested parties are invited to review the draft PWS and submit their comments, recommendations, and feedback to the designated contacts, Hillary Marshall and Darryl Smith, via email. This is a request for comments only, with no guarantee that suggested changes will be incorporated, and responses are due by the specified deadline.

    Point(s) of Contact
    Hillary Marshall
    Hillary.Marshall@ihs.gov
    Darryl Smith
    darryl.smith@ihs.gov
    Files
    Title
    Posted
    DRAFT PWS IHS Hospital Accreditation DEC 25.docx
    This Performance Work Statement (PWS) outlines requirements for consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities. The primary goal is to enhance healthcare leadership, accreditation compliance, and operational and financial management. The contractor will provide personnel, equipment, and services to guide, mentor, and coach IHS facility leadership and staff to maintain compliance with CMS Conditions of Participation (CoPs) and accreditation standards. Key objectives include conducting gap analyses, developing and overseeing Corrective Action Plans (CAPs), establishing sustainable compliance programs, and providing executive leadership development and staff training. The scope encompasses various critical areas such as patient safety, infection control, quality assessment, and financial management. The contractor must meet specific performance objectives, including timely CAP completion and ensuring continuous availability of qualified subject-matter experts. The government will provide facilities and equipment, while the contractor is responsible for all other necessary items and services. This initiative aims to address historical challenges in maintaining accreditation and certification, ensuring high-quality, safe, and evidence-based care for American Indian and Alaska Native populations.
    DRAFT PWS IHS Hospital Accreditation DEC 25.pdf
    This Performance Work Statement (PWS) outlines the requirements for consultation and professional support services to federal Indian Health Service (IHS) healthcare facilities. The primary goal is to enhance healthcare leadership, accreditation, and operational and financial management support. Services will focus on guiding, mentoring, developing, and coaching IHS facility executive leadership and staff to maintain compliance with CMS Conditions of Participation (CoPs) and accrediting-body requirements. This includes establishing sustainable programs for compliance, quality assessment, performance improvement, and patient safety. The contractor will conduct gap analyses, develop and oversee Corrective Action Plans (CAPs), and provide education and training. Key personnel, including a Project Manager and Subject-Matter Experts (SMEs), are required, with specific qualifications and availability. The PWS also details administrative, security, and government/contractor-furnished items and services. The period of performance consists of a Base Period plus four option years, with performance objectives and deliverables clearly defined to ensure high standards of care and operational efficiency across IHS facilities.
    Similar Opportunities
    SOURCES SOUGHT NOTICE: Proficiency Testing Program
    Buyer not available
    The Indian Health Service (IHS) is conducting market research to identify potential sources for proficiency test survey kits and proficiency testing services required for the continuing accreditation of Clinical Laboratory services at the Kayenta Health Center in Kayenta, Arizona. This opportunity is aimed at ensuring compliance with Clinical Laboratory Improvement Amendments (CLIA) requirements and maintaining enrollment in relevant programs. Interested parties are invited to submit their qualifications, including company profiles and capability statements, by December 10, 2025, to Flora Washington at flora.washington@ihs.gov. This notice is not a solicitation, and participation is voluntary; however, all interested vendors must be registered in the System for Award Management (SAM) to be eligible for future contracts.
    Source Sought Notice, Hospital Facility Maintenance Supplies, Phoenix Indian Medical Center, IHS, BPA Five-Years
    Buyer not available
    The Indian Health Service (IHS) is conducting market research through a Sources Sought Notice to identify contractors for a Blanket Purchase Agreement (BPA) for Hospital Facility Maintenance Supplies at the Phoenix Indian Medical Center in Arizona. The required supplies include HVAC components, electrical and plumbing materials, tools, personal protective equipment (PPE), and other miscellaneous maintenance items, all of which are critical for the efficient operation of the medical facility. Interested firms must submit a letter of interest by December 11, 2025, detailing their capabilities, socioeconomic status, and confirming they have an active online ordering system. For further inquiries, interested parties can contact Donovan Conley at donovan.conley@ihs.gov or by phone at 602-364-5174.
    Non-Personal Healthcare Services-Physician & Other Professional Ambulatory Services for PRC Program
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified contractors to provide non-personal healthcare services, including physician and other professional ambulatory services, for the Purchased/Referred Care (PRC) program in New Mexico. The objective is to procure medically necessary outpatient and inpatient services for eligible American Indian and Alaskan Native patients, which will be delivered at the contractor's facilities rather than IHS clinics or hospitals. This initiative is crucial for ensuring access to specialty healthcare services that are not available through IHS, thereby enhancing healthcare delivery to underserved populations. Interested parties should contact Eric Wright at eric.wright@ihs.gov or Patricia Trujillo at patricia.trujillo@ihs.gov for further details, with proposals due by January 1, 2025.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Installation and Logistical Software as a Service (SaaS)
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for a Software as a Service (SaaS) solution to manage the procurement, installation, and tracking of medical equipment and furnishings, fixtures, and equipment (FF&E) for new healthcare facilities. The objective is to replace current spreadsheet-based tracking methods that have resulted in project delays and cost overruns, with a system capable of accurate tracking, reporting, and management from planning to commissioning. This software solution is crucial for supporting the logistics of healthcare facility construction and renovations, aiming to facilitate the tracking of hundreds to thousands of items and to support over 500 tribes and IHS employees in the future. Proposals are due by December 22, 2025, at 3:00 pm EST, and interested vendors can contact Colleen Henry at colleen.henry@ihs.gov or Andrew Hart at andrew.hart@ihs.gov for further information.
    Healthcare Facility Planning, Evaluation, Research
    Buyer not available
    The Department of the Interior (DOI) is seeking sources for Healthcare Facility Planning, Evaluation, Research, and Advisory Services to support the Department of Health and Human Services (HHS), specifically the Indian Health Service (IHS) Office of Environmental Health and Engineering (OEHE). The procurement aims to enhance healthcare delivery for American Indians and Alaskan Natives by modernizing IHS facilities and planning processes, which includes developing planning documents, updating Health Services and Facility Master Plans, and providing advisory reviews. This opportunity is anticipated to result in a Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract valued at approximately $30 million, with a five-year ordering period starting in Fiscal Year 2026. Interested firms must complete the attached Excel document and submit it to Robert Brewer at robertbrewer@ibc.doi.gov by the specified deadline.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a software license for Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) to support the construction of new healthcare facilities. The objective is to replace outdated spreadsheet-based methods that have resulted in cost overruns and project delays, with a web-based solution that includes features such as real-time updates, API connectivity, and compliance with federal regulations. Proposals are due by December 26, 2025, at 3:00 pm EST, and must be submitted via email to Colleen Henry at colleen.henry@ihs.gov, with evaluations based on price and compliance with specified terms and conditions.
    Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide Licensing, Maintenance, and Support for IHS Great Plains Areawide Laboratory Information Systems. Period of Performance: 01/01/2025 - 12/31/2025.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified firms to provide licensing, maintenance, and support for the Great Plains Areawide Laboratory Information Systems, with a contract period from January 1, 2025, to December 31, 2025. The procurement aims to establish a comprehensive solution that includes middleware support, compatibility with existing HL7 interfaces, and ongoing training and maintenance services to enhance clinical operations across IHS service units. This initiative is crucial for ensuring effective data exchange and standardization in healthcare technology within the Great Plains Area. Interested parties should respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for future contracts.
    Supai Water Treatment, Emergency Access, Laundry Room & Backup Power – Upgrades
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified firms to participate in a Sources Sought notice for the Supai Water Treatment, Emergency Access, Laundry Room & Backup Power Upgrades project located in Supai, Arizona. The project entails the installation of a domestic water treatment system, emergency access ramp, upgrades to bio-hazard storage, renovation of the laundry room, and enhancements to emergency power capabilities at the Supai Clinic, which is situated in a remote area accessible only by helicopter, mule, or on foot. This initiative is critical for improving healthcare infrastructure on the Havasupai Reservation, with an anticipated project magnitude between $500,000 and $1,000,000. Interested firms, particularly those that are small businesses or Indian Economic Enterprises, must submit their capability statements and relevant experience by 2:00 PM (MST) on December 15, 2025, to Kelly Britton at kelly.britton@ihs.gov.
    Sources Sought IAW Buy Indian Act of 1910: Psychiatric Physicians Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified providers for psychiatric physician services under a Sources Sought notice. This procurement is set aside for Indian Economic Enterprises (IEE) and aims to address the mental health needs of the Native American population in Winterhaven, California. The services are critical for enhancing mental health care access and quality within the community, aligning with the objectives of the Buy Indian Act of 1910. Interested parties can reach out to Michele Lodge, the Contract Specialist, at Michele.Lodge@ihs.gov or by phone at 702-204-9522 for further information.
    Pine Ridge Multi Phase Door Replacement
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting proposals for the Pine Ridge Multi-Phase Door Replacement project located in Pine Ridge, South Dakota. The objective of this procurement is to replace or upgrade 67 doors and door components at the Pine Ridge hospital, addressing life safety, infection control, and security hazards. This project is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) and requires adherence to specific construction standards and regulations, with a performance period of 270 calendar days following the issuance of a Notice to Proceed. Interested contractors must submit their proposals electronically by December 17, 2025, and can direct inquiries to Thupten Tsering at Thupten.Tsering@ihs.gov or by phone at 206-615-2452.