Non-appropriated Funds Central Payroll System System Administrator
ID: AIP3002691Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

Computer Facilities Management Services (541513)

PSC

IT AND TELECOM - PLATFORM SUPPORT SERVICES: DATABASE, MAINFRAME, MIDDLEWARE (LABOR) (DH01)

Original Source

https://sam.gov/opp/22e5f72f67d340c7af682d0f7a1e63d2/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is seeking qualified contractors for the role of System Administrator for the Non-appropriated Funds Central Payroll System (NAFCPS) on IBM iSeries servers. The primary objective of this procurement is to ensure the secure and efficient operation of the payroll system, which is critical for processing payments for Army and DoD Non-Appropriated Funds employees, including payroll calculations and reporting. The contract is anticipated to span one base year, starting April 1, 2025, with options for four additional years, and responses are due by 12 PM ET on October 4, 2024. Interested parties should submit their capability statements and relevant experience to Charolyn Jackson and Chrissy Webb via email, including the SAM notice ID in their response.

    Point(s) of Contact
    Charly Jackson
    charolyn.l.jackson.civ@mail.mil
    Chrissy Webb
    chrissy.j.webb.civ@mail.mil
    Files
    Title
    Posted
    A03_PWS.docx
    The Defense Finance and Accounting Service (DFAS) seeks a contractor for system administration and maintenance of the Non-Appropriated Funds Central Payroll System (NAFCPS) on IBM iSeries servers. The primary objective is to ensure the secure and efficient operation of the payroll system, which processes payments for Army and DoD Non-Appropriated Funds employees, including the management of payroll calculations, tax forms, and reporting. The contractor will be responsible for server hardware and software installation, configuration, management of user accounts, performance monitoring, regular backups, and implementing security protocols. The contract will span one year, with options for four additional years, and can be performed remotely or on-site at specific DFAS data centers. Key responsibilities include conducting quality control, providing training for DFAS personnel, and maintaining compliance with security regulations. A focus on minimizing server downtime while ensuring scalability is critical. The contractor must also prepare regular status reports and management reviews, assist in troubleshooting, and develop a quality assurance plan. Personnel working on this contract must meet specific security requirements and complete mandatory training. This contract reflects the government's commitment to maintaining a robust payroll system that meets its operational needs.
    A23 PRICING ATTACHMENT.xlsx
    The NAF Civilian Pay System Pricing Spreadsheet outlines labor rates and requirements for a federal contract focused on System/Server Administrator roles or equivalent positions. The document specifies a pricing structure for a Base Year from April 1, 2024, to March 31, 2025, with four subsequent Option Years extending through March 31, 2029. Contractors must provide equivalency documentation when proposing labor categories that differ from the recommended one, detailing how their submissions align with the established criteria. The spreadsheet is designed for input only in designated "Orange" highlighted cells, with calculations for monthly labor rates for a total of 1920 hours per year, ensuring a firm fixed-price model consistent with the contract's structure. This document is pivotal for maintaining budget transparency and clarifying expectations for contractor labor management in federal services.
    Lifecycle
    Title
    Type
    Non-appropriated Funds Central Payroll System System Administrator
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