H165--FY26 - NJHCS Medical Gas Systems Inspections and PM (B+4OPT)
ID: 36C24226Q0174Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Building Inspection Services (541350)

PSC

QUALITY CONTROL- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (H165)

Original Source

https://sam.gov/workspace/contract/opp/736961068a884334b4300dc60a7db9b5/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for a comprehensive contract for medical gas systems inspections and preventive maintenance at the New Jersey Healthcare System's East Orange and Lyons campuses. The contractor will be responsible for performing annual preventive maintenance services, including inspection and testing of medical gas systems such as oxygen, medical compressed air, vacuum, and nitrous oxide, while excluding maintenance of dental and medical air compressors and dental vacuum pumps. This contract is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a performance period comprising a base year and four option years, and proposals are due by December 17, 2025. Interested contractors should contact Tiffany W Vazquez-Simon at Tiffany.Vazquez-Simon@va.gov for further details.

    Point(s) of Contact
    Tiffany W Vazquez-SimonContract Specialist
    Tiffany.Vazquez-Simon@va.gov
    Files
    Title
    Posted
    36C24226Q0174_1.docx
    This government solicitation, 36C24226Q0174, issued by the Department of Veterans Affairs, seeks proposals for annual medical gas inspection and maintenance services at the VA New Jersey Healthcare System's East Orange and Lyons campuses. The contract includes a base year (February 1, 2026 – January 31, 2027) and four option years, with offers due by December 17, 2025. This acquisition is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a NAICS code of 541350 and a size standard of $11.5 Million. The scope of work covers preventive maintenance, inspection, and testing of oxygen, medical compressed air, vacuum, and nitrous oxide systems in accordance with NFPA 99 and VA specifications. The contractor must provide ASSE 6040 and ASSE 6030 certified personnel. Unscheduled repairs will be quoted and approved separately. The document also details contract clauses, administrative data, and specific equipment lists for both locations.
    36C24226Q0174_2.docx
    The Department of Veterans Affairs (VA) Network Contracting Office 2 is issuing a pre-solicitation notice (36C24226Q0174) for medical gas system inspection and preventive maintenance services at the VA New Jersey Healthcare System's East Orange and Lyons campuses. This is a new requirement, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contractor will provide all labor, materials, and equipment for a full preventive maintenance program, including annual inspections and testing in accordance with NFPA 99 and VA specifications. The period of performance is estimated from February 1, 2026, to January 31, 2027, with four option years. The Request for Quote (RFQ) is planned for release around December 8, 2025, with an offer due date of December 17, 2025. This will be a Firm-Fixed Price contract, and quotes will be comparatively evaluated for the best overall value to the government. Interested parties must register on SAM.gov to participate.
    36C24226Q0174.docx
    The Department of Veterans Affairs is issuing a pre-solicitation notice (36C24226Q0174) for medical gas system inspection and maintenance services at the VA New Jersey Healthcare System. This new requirement, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), covers preventive maintenance, annual inspections, and testing in accordance with NFPA 99 and VA specifications. The contract excludes maintenance of dental and medical air compressors and dental vacuum pumps. The planned procurement method is a Firm-Fixed Price, Lowest Priced Technically Acceptable (LPTA) contract. The Request for Quote (RFQ) is expected around November 28, 2025, with a tentative offer due date of December 11, 2025. Interested parties must register on SAM.gov to participate and view solicitation amendments.
    PAST PERFORMANCE QUESTIONNAIRE - 36C24226Q0174.pdf
    The Past Performance Questionnaire (PPQ) is a crucial tool for evaluating contractor performance in federal government RFPs, specifically for the US Department of Veterans Affairs, Network Contracting Office (NCO) 02 (Solicitation 36C24226Q0174). It collects detailed information on a contractor's past projects to assess relevancy and recency, covering aspects like contract number, type, award date, period of performance, dollar amount, and scope. The questionnaire employs a defined rating system (Exceptional to Unsatisfactory) across key areas: Quality of Service, Timeliness of Performance, Business Relations, and Management of Key Personnel. Respondents are encouraged to provide explanations for certain ratings and supplement their knowledge with organizational input. Completed questionnaires must be returned via email to Tiffany Vazquez-Simon, Contract Specialist, by the solicitation's due date. The PPQ ultimately helps determine a contractor's suitability for future similar requirements.
    QASP - VANJHCS MedGas.pdf
    The Quality Assurance Surveillance Plan (QASP) for the VA New Jersey Healthcare System outlines the method for evaluating contractor performance for Medical Gas System Inspection and Preventative Maintenance Services. This living document details what will be monitored, how, by whom (Contracting Officer Representative and Contracting Officer), and how results will be documented. Performance indicators include quality of service (inspection and reporting), adherence to schedule, management of key employees and certifications, and invoicing accuracy. Performance is rated as Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory. Acceptable performance is not always documented, but unacceptable performance triggers a Contract Discrepancy Report (CDR) requiring a corrective action plan. Surveillance frequency is periodic, either through direct observation or periodic inspection. The QASP includes templates for performance and discrepancy reports, ensuring objective, fair, and consistent evaluation to safeguard government interests.
    Wage Determination 2015-4209.pdf
    This government file, Wage Determination No.: 2015-4209, Revision No.: 31, details minimum wage rates and fringe benefits for service contract employees in Hunterdon and Somerset Counties, New Jersey. It outlines applicable minimum wage rates based on Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for contracts awarded before or after January 30, 2022, with annual adjustments. The document specifies hourly rates for a wide range of occupations, from Administrative Support to Technical roles, and mandates fringe benefits including health & welfare, vacation, and twelve paid holidays. It also provides guidelines for paid sick leave under EO 13706, hazardous pay differentials, uniform allowances, and procedures for conforming unlisted occupations to the wage determination.
    Wage Determination 2015-4211.pdf
    This document, Wage Determination No. 2015-4211 Revision No. 31, issued by the U.S. Department of Labor, sets out minimum wage rates and fringe benefits for service contract workers in Essex, Morris, Sussex, and Union Counties, New Jersey. It details hourly wages for numerous administrative, automotive, food service, health, IT, and maintenance occupations. The document also specifies minimum wage requirements under Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for 2025, with annual adjustments. It outlines benefits like health and welfare (including a separate rate for EO 13706 paid sick leave), vacation, and twelve paid holidays. Special provisions cover computer employees, air traffic controllers, weather observers (night and Sunday pay), hazardous duty pay differentials, and uniform allowances. A conformance process for unlisted occupations is also described.
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