Conflict of Interest Software *No Substitutes*
ID: 452547Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Software Publishers (513210)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/0d741771e87e40ed95705711b1f93df0/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC, is seeking quotes for a Conflict of Interest Software, specifically the COI RiskManager by Diligent Corporation, under a Firm Fixed Price (FFP) request for quotation (RFQ). The procurement aims to secure a software solution that effectively manages conflicts of interest disclosures, ensuring compliance and transparency in external activities and financial interests, with features such as configurable disclosures, compliance monitoring dashboards, and robust case management functionalities. This initiative is critical for maintaining high standards of integrity and accountability within government operations, with the contract performance period extending from November 18, 2024, through November 17, 2029, and an option to extend for up to four additional years. Interested vendors must submit their quotations by October 15, 2024, at 5 PM EST, and are encouraged to contact Aaron Hagler at ahagler@bnl.gov for further inquiries.

    Point(s) of Contact
    Aaron Hagler
    ahagler@bnl.gov
    Files
    Title
    Posted
    Attachment 1_SOW.pdf
    The document outlines a Statement of Work (SOW) for a software program designed to manage conflicts of interest disclosures. The primary goal is to continue utilizing a third-party solution that facilitates the collection, management, and reporting of conflicts related to external activities and financial interests. Key features required include configurable disclosures, a dashboard for compliance monitoring, automatic flagging of potential conflicts, and robust case management functionalities. Notably, the vendor must have FedRAMP approval, offer single sign-on capabilities, and be able to import employee data from Workday. Additionally, the solution should provide unlimited data storage, perform weekly backups, and support up to 5,000 users, starting with approximately 3,500. Essential support services include a 24/7 internet-based ticket system and a dedicated representative for client needs. Data migration, implementation, and training are also necessary for transitioning from the current vendor. This initiative reflects the government's priority in ensuring transparency and compliance through effective conflict of interest management systems.
    BSA_Commercial_Items_Rev22_Sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services at Brookhaven National Laboratory, under Brookhaven Science Associates, LLC (BSA). It includes legal definitions, the order of precedence for provisions, terms for acceptance of the agreement, and policies aimed at fostering a respectful workplace. Importantly, it sets forth procedures for addressing environmental, safety, health, and technical concerns, liability limitations, compliance with federal laws, and procedures regarding patent indemnity. Key articles cover payment terms, dispute resolution through negotiation and mediation, and conditions for terminating contracts for convenience or default. The agreement mandates that contractors comply with laws regarding executive compensation reporting for significant agreements and emphasizes the avoidance of counterfeit items in contract performance. Furthermore, it underscores the requirement for contractors to utilize an electronic verification system for employee eligibility and mandates adherence to specific regulations detailed in FAR clauses. This comprehensive structure is designed to protect both the contractor and BSA, ensuring accountability, safety, and clarity in contractual obligations. The document thus functions as a critical guideline for contractors engaged in projects funded through federal and governmental partnerships.
    Enclosure A Draft PO.pdf
    This document outlines a purchase order (PO) from Brookhaven Science Associates, LLC (BSA) for an annual subscription to conflict of interest software, under an existing contract with the U.S. Department of Energy. The PO details the agreement’s payment terms, freight, and delivery protocols. It specifies that all items delivered must adhere to Brookhaven National Laboratory's Supplier Quality Assurance requirements and include rigorous compliance measures for quality management, documentation of recalls, and proper packaging instructions. Key requirements include advance notification of heavy deliveries, adherence to safety standards related to materials handling, and strict protocols for electrical and industrial equipment. There are also guidelines for chemical safety in line with OSHA’s Globally Harmonized System. The aim is to uphold high standards of quality assurance and regulatory compliance in procurement processes, ensuring the protection of BNL’s interest and safety in operations. This document serves to ensure that suppliers are fully informed regarding expectations and compliance requirements necessary for successful collaboration with Brookhaven National Laboratory. Overall, it reflects the rigorous standards and procedures expected in government procurement processes and contracts.
    Lifecycle
    Title
    Type
    Conflict of Interest Software *No Substitutes*
    Currently viewing
    Combined Synopsis/Solicitation
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