Large Format Printer
ID: NB640000-25-01781Type: Sources Sought
Overview

Buyer

COMMERCE, DEPARTMENT OFNATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGYDEPT OF COMMERCE NISTGAITHERSBURG, MD, 20899, USA

NAICS

Industrial Machinery and Equipment Merchant Wholesalers (423830)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/ebecc443468f4286bff5290b55c25f41/view
Timeline
    Description

    The National Institute of Standards and Technology (NIST) is seeking bids for a large format printer to produce high-quality radioactive labels for its Office of Reference Materials. The printer must meet specific technical requirements, including compatibility with existing VersaWorks software, the ability to print on specialized vinyl for various temperature conditions, and maintaining precise color quality. This procurement is crucial for ensuring safety and regulatory compliance in the production of Standard Reference Material packaging. Interested vendors should submit firm-fixed-price quotations by September, as no revisions will be accepted post-submission. For further inquiries, contact Lauren Lopez at lauren.lopez@nist.gov.

    Point(s) of Contact
    Lauren Lopez
    lauren.lopez@nist.gov
    Files
    Title
    Posted
    Example label.pdf
    The document outlines safety instructions and information related to a Standard Reference Material (SRM) for Carbon-14-n-hexadecane. It emphasizes the hazardous nature of the material, indicating that it can cause skin irritation and may be fatal if ingested or mishandled. The guidelines stress the importance of wearing protective gloves, thoroughly washing hands after handling, and seeking medical attention if any adverse reactions occur. Additionally, the document highlights proper storage and disposal requirements in accordance with local regulations. The section concerning the design of SRM labels specifies the removal of certain text and how to label the radioactive content in Bq as determined by the Radiation Physics Division. This aims to ensure accurate representation of the radioactivity levels at the time of production and shipping. The tone is strictly factual and aimed at ensuring safety protocol adherence for handling and using this radioactive material, reflecting the governmental focus on regulatory compliance and public safety in relation to hazardous materials.
    Large Format Printer SOW .docx
    The National Institute of Standards and Technology (NIST) is seeking a contractor to provide a large format printer for its Office of Reference Materials (ORM) to produce high-quality radioactive labels for Standard Reference Material packaging. The printer must meet specific technical requirements, including compatibility with existing software, printing on specialized vinyl for various temperature conditions, and maintaining color quality at high resolutions. The contract includes installation, training, preventive maintenance, and on-site repair services with a warranty covering unlimited service calls. Work will be conducted on-site at NIST in Gaithersburg, Maryland, and will last for one year, with optional extensions for maintenance services. The document outlines tasks such as printer installation, user training, preventive maintenance, and repair services. A safety plan must be provided by the contractor to ensure compliance with safety regulations, reflecting NIST's commitment to maintaining a secure work environment. Additionally, contractor staff must adhere to specific identification and access protocols. Payment will occur after successful installation and acceptance of the printer. This RFP emphasizes NIST’s mission to provide reliable measurements and ensure regulatory compliance through trusted and durable label production.
    Large Printer SOW.docx
    The government document outlines the requirements for procuring a large format printer at the National Institute of Standards and Technology (NIST). The key objective is to replace the existing VG-540-I Roland Printer used for printing radiation labels, ensuring compatibility with specific storage temperatures, including cryogenic conditions. Key specifications include minimum printing width of 54 inches, ink colors (Cyan, Magenta, Yellow, Black), a resolution of 900 dpi, and high-quality output options. The printer must support PDF formats and connect via Ethernet, compatible with Windows 11. Support services will include preventive maintenance with two scheduled visits per year, as well as unlimited service calls during regular business hours, ensuring a one-day response for urgent printer issues. Installation and training on the printer and software will be conducted on-site at NIST, with provisions for additional training sessions upon request. The performance expectations, including print speed and quality, emphasize the essential role of the printer in meeting specific operational needs. The successful contractor will provide a comprehensive support plan, ensuring ongoing functionality and compliance with manufacturer standards.
    NB640000-25-01781 RFQ Unrestricted LPTA.docx
    The government document outlines a Request for Quotation (RFQ) NB640000-25-01781 for the acquisition and servicing of printers, including installation, training, and maintenance services. It invites unrestricted quotations under the Simplified Acquisition Procedures as per FAR regulations, with a focus on small business size standards categorized under NAICS code 423830. Key deliverables include various line items related to printer acquisition, installation, training, preventive maintenance, and repair services, with specifications detailed in an attached Statement of Work. Quotations must meet a Lowest Price Technically Acceptable (LPTA) evaluation basis, requiring vendors to demonstrate technical capability and provide firm fixed pricing for each item. Essential submission requirements include valid capability documentation, shipping details, and compliance with various federal regulations regarding representation and certifications. Additionally, the document addresses compliance with U.S. laws concerning telecommunications equipment and mandates bidders to affirm their standing concerning federal tax liabilities and other relevant certifications. The submission emphasizes the importance of delivering goods promptly and adhering to specific federal contracting regulations to ensure a transparent and competitive process.
    Questions and Answers.docx
    The National Institute of Standards and Technology (NIST) is seeking bids for a minimum 54-inch printer/cutter as part of an upcoming procurement process. The timeline for awarding a contract may extend until September due to internal approval requirements. Bidders should note that this opportunity represents a firm-fixed-price contract, meaning that any submitted pricing must be final, as no revisions will be accepted. While NIST prefers complete offers covering all Contract Line Item Numbers (CLINs), partial offers may be entertained, but only if all received bids are similarly partial and meet technical standards. Offerors are encouraged to submit their most competitive quotations in alignment with the solicitation’s terms. This procurement process underscores NIST's strategic approach to acquiring necessary equipment while managing pricing and technical integrity among proposals.
    Questions and Answers Revised.docx
    The document outlines key questions and answers regarding an RFP from the National Institute of Standards and Technology (NIST) for a Min. 54” Printer/Cutter. NIST intends to select a vendor by September, contingent upon the receipt of quotes and any additional approvals required. Offers must be firm-fixed-price and represent the best final pricing, as no revisions will be allowed post-submission. While NIST prefers complete offers for all Contract Line Item Numbers (CLINs), partial offers may be entertained if they are technically acceptable alongside other partial bids. NIST is currently using an old printer with VersaWorks software and wishes to continue with this software for the new printer. Lastly, while a specific label template is unavailable, an example label is provided. This document emphasizes the necessity for bidders to conform to technical specifications and highlights the procedural aspects of the selection process in compliance with government procurement standards.
    Lifecycle
    Title
    Type
    Large Format Printer
    Combined Synopsis/Solicitation
    Large Format Printer
    Currently viewing
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