329th Annual Training Meals (Bold Quest)
ID: W912LQ-25-Q-A033Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N5 USPFO ACTIVITY VA ARNGRICHMOND, VA, 23297-0000, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

COMPOSITE FOOD PACKAGES (8970)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/3a34c69fc8f643baaf2595c2cdde71d8/view
Timeline
    Description

    The Department of Defense, specifically the Virginia Army National Guard, is seeking qualified contractors to provide prepared meal services for the 329th Annual Training at Fort Pickett, Virginia, from September 6 to September 30, 2025. The contractor will be responsible for delivering approximately 1,303 breakfasts and 1,305 dinners, ensuring compliance with food safety regulations and accommodating dietary restrictions while maintaining high standards of food quality and sanitation. This procurement is crucial for supporting military personnel during their training, as the available facilities lack the necessary infrastructure for food preparation. Interested vendors must submit their quotes by August 8, 2025, and ensure active registration in the System for Award Management (SAM). For further inquiries, contact David A. Pickard at david.a.pickard.civ@army.mil.

    Point(s) of Contact
    David A. Pickard
    david.a.pickard.civ@army.mil
    Files
    Title
    Posted
    Answer to Industry Questions.docx
    The National Guard Bureau is providing responses to industry inquiries regarding a contract for meal provision for soldiers. Key points include meal packaging requirements, which should adhere to Section 5.3.1 of the Performance Work Statement (PWS), and that contractors are not mandated to provide electronic delivery tracking or specific food safety certifications. Food preparation facilities will be subject to inspections as outlined in the PWS. Background checks for food prep and delivery personnel are necessary. Meal quality will be monitored through specified evaluations, including taste tests and audits. Pricing structures and invoicing terms are also detailed, with a one-time invoice due net 30 days. The document emphasizes coordination with the Contracting Officer Representative for meal delivery logistics and notes that while bonding or insurance is not required, it is advisable. There are no previous vendors for this contract, indicating an opportunity for new suppliers. Overall, the document provides clarity on contractor obligations and evaluation processes, serving to streamline the procurement of food services for the National Guard of Virginia.
    Solicitation - W912LQ25QA033.pdf
    The document outlines the solicitation and contract details for providing meals to the 329th Regional Support Group during their Annual Training at Fort Pickett, Virginia. It specifies requirements for both breakfast and dinner meals, totaling 2,608 meals, with a firm fixed price arrangement. Deliveries are scheduled from September 6 to September 30, 2025, with inspection and acceptance managed at specified military locations. The contract is set aside for Women-Owned Small Businesses, potentially including services for Economically Disadvantaged Women-Owned Small Businesses, reflecting the government's commitment to promoting diversity in procurement. It incorporates various Federal Acquisition Regulation (FAR) clauses ensuring compliance with regulatory standards, such as those related to safety, labor regulations, and unique item identification for accountability. Overall, the document serves as a formal invitation for bids from eligible contractors, facilitating the provision of essential subsistence services to military personnel.
    Statement of Work 329th Meals Bold Quest.docx
    The Statement of Work (SOW) outlines the requirements for food delivery services for the Virginia Army National Guard's 329th Regional Support Group during their training at Fort Pickett from September 6 to 30, 2025. The contractor is responsible for providing all personnel, equipment, and materials needed to deliver prepared breakfast and dinner meals to support approximately 1,303 breakfasts and 1,305 dinners, ensuring adherence to commercial and military standards. The meals must accommodate dietary restrictions, and the contractor must maintain food quality and sanitation. Key tasks include meal preparation off-site, timely delivery, and compliance with federal, state, and local food regulations. The contractor shall ensure food is served at appropriate temperatures and offer a range of menu options, avoiding allergens like nuts and seafood. A Quality Assurance Surveillance Plan will monitor contractor performance, with strict adherence to regulations and access requirements for assigned personnel. This SOW underscores the importance of quality and safety in government food service contracts, reflecting the need for robust oversight and compliance within the context of federal procurement processes.
    Lifecycle
    Title
    Type
    329th Annual Training Meals (Bold Quest)
    Solicitation
    329th Annual Training Meals (Bold Quest)
    Currently viewing
    Presolicitation
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