Neptune ProCare Services
ID: 36C25525Q0524Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF255-NETWORK CONTRACT OFFICE 15 (36C255)LEAVENWORTH, KS, 66048, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/6878573e12484e5f9e1a310e4c8e631a/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking to establish a sole-source contract with Stryker Instruments for Neptune ProCare Maintenance and Repair services at the St. Louis VA Medical Center – John Cochran Division. This procurement is essential for the ongoing functionality of the proprietary Neptune waste management systems, which require specialized maintenance services that can only be provided by the original equipment manufacturer (OEM). The contract will cover all necessary labor, parts, and travel for preventative and corrective maintenance, ensuring the critical medical technology remains operational. Interested parties must submit a capabilities statement by August 7, 2025, at 12:00 PM Central Time, via email to Amanda E. Williams at amanda.williams16@va.gov, as verbal inquiries will not be accepted.

    Point(s) of Contact
    Amanda E. Williams
    amanda.williams16@va.gov
    Files
    Title
    Posted
    36C25525Q0524.docx
    The Department of Veterans Affairs (VA), through Network Contracting Office 15, intends to establish a sole-source contract with Stryker Instruments for Neptune ProCare Maintenance and Repair services for the St. Louis VA Medical Center – John Cochran Division. This action is supported by the authority of 41 U.S.C. 253(c)(1) – FAR 6.302-1, as only Stryker can service the proprietary Neptune ProCare systems. The solicitation number for this contract is 36C25525Q0524, with a deadline for expressions of interest set for August 7, 2025, at 12:00 PM Central Time. Interested parties are encouraged to submit a capabilities statement indicating their ability to fulfill the agency’s requirements. The document specifies that this is not a request for competitive quotations, and any negotiations following the specified date will proceed solely with Stryker Instruments if no viable responses are received. Responses must be submitted via email, and verbal inquiries will not be accepted. This notice underscores the VA's commitment to ensuring the ongoing functionality of essential medical equipment through proper maintenance services.
    Neptune Procare Service_JA.pdf
    The document outlines a justification for a single-source acquisition at the Department of Veterans Affairs, specifically for maintenance services related to the Neptune waste management systems used at the St. Louis VA Medical Center. The acquisition plan identifies the Network Contracting Office (NCO) 15 as the contracting activity, supporting the provision of preventative and corrective maintenance services exclusively through Stryker Instruments, the sole manufacturer. The necessity for these specialized services is attributed to the proprietary nature of the Neptune systems, requiring technicians certified by the Original Equipment Manufacturer (OEM). The procurement will cover all related needs, including labor, parts, and travel. This process exemplifies adherence to simplified acquisition procedures under federal regulations, emphasizing the importance of specialized services in maintaining critical medical technology.
    Lifecycle
    Title
    Type
    Neptune ProCare Services
    Currently viewing
    Special Notice
    Similar Opportunities
    J065--Stryker Neptune Rovers PM | Erie, PA VAMC
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, intends to award a sole source contract to Stryker Corporation for the preventive maintenance and repairs of Stryker Neptune 3 Rovers and a docking station at the Erie VA Medical Center. The contract will encompass a one-year base period with four additional one-year option periods, focusing on semi-annual preventive maintenance, emergency repairs, and the use of OEM-authorized parts, all of which are critical for ensuring proper patient care. Given the proprietary nature of the equipment, Stryker is uniquely qualified to provide these services, which must adhere to VA policies and industry standards. Interested firms that believe they can meet the requirements are invited to submit written notifications and capability statements by December 15, 2025, to Contract Specialist Arlene Albrite at arlene.albrite@va.gov.
    Stryker Neptune Service
    Buyer not available
    The Department of Veterans Affairs is seeking to procure service for the Stryker Neptune, a critical piece of medical equipment used in healthcare settings. This opportunity is classified under the maintenance, repair, and rebuilding of medical, dental, and veterinary equipment and supplies, indicating the importance of ensuring operational efficiency and reliability of such devices in patient care. The service will be performed in Charleston, South Carolina, and interested vendors can reach out to Benford Brundage at BENFORD.BRUNDAGE@VA.GOV for further details. The procurement process is currently in the justification phase, with no specified funding amount or deadlines provided in the available documentation.
    6636--New - Advanced Instruments Anoxomat Service
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 17, intends to award a sole source, firm-fixed-price contract to Advanced Instruments for the preventative service and maintenance of the Advanced Instruments Anoxomat anaerobic jar system (SN: 1312-1214) at the Audie L. Murphy VA Hospital. The contract will encompass a base year plus four option years, requiring a 5-day response time, one annual on-site preventive maintenance service, onsite repairs, unlimited phone support, and provision of a loaner instrument. This specialized equipment is critical for microbiological analysis, and due to its proprietary nature, only Certified Advanced Instruments Field Service Engineers are authorized to perform the necessary work. Interested parties may submit capability statements to Joshua Weisman at joshua.weisman@va.gov by the deadline of five business days from the notice publication, as no contract will be awarded based on offers received.
    J065--646 | SEA 25064 | Nanosonics New Full Service Contract | PGH
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole source firm-fixed-price contract to Nanosonics Inc. for the preventative maintenance and repair services of nine Nanosonics Trophon 2 Systems at the Pittsburgh VA Medical Center. This contract, which includes a base year and four option years, will cover corrective and preventative maintenance, 24/7 technical support, and the provision of OEM parts, ensuring the systems remain operational for high-level disinfection of ultrasound probes. Interested firms may submit capability statements by October 1, 2025, although this notice is not a request for competitive quotes. For further inquiries, Matthew Wright can be contacted at matthew.wright6@va.gov or by phone at 717-673-3842.
    J065-- Service Contract for Bruker
    Buyer not available
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J065--Celient Automated Cell Block Processing Service
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 6, is seeking to award a sole source contract for maintenance and repair services of the Celient Automated Cell Block Processing Service at the Salem VA Medical Center. The procurement is aimed at ensuring the operational efficiency of this specialized medical equipment, which is crucial for processing cell blocks in laboratory settings. Hologic Sales and Service LLC has been identified as the only capable vendor for this service, and the acquisition will follow Simplified Acquisition Procedures under Other Than Full and Open Competition as per FAR 13.106-1 (b). Interested contractors are encouraged to express their interest and capabilities by contacting Kristine Woodbury at Kristine.Woodbury@va.gov within three days of this notice.
    J065--Carl Zeiss Artevo SMA Sole Source Announcement
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, intends to award a sole-source Firm-Fixed-Price Contract to PROAIM Americas, LLC for the preventive maintenance of the Zeiss Artevo 850 ophthalmic microscope located at the VA Valley Coastal Bend, Harlingen Healthcare Center. The contract will encompass semi-annual scheduled maintenance and emergency repair services, as only certified field service engineers from Carl Zeiss Meditec USA Inc. are authorized to perform repairs on Zeiss products, with PROAIM being the exclusive representative for such services. This procurement is critical to ensure the operational efficiency of specialized medical equipment essential for patient care. Interested parties may submit their capability information by 10:00 A.M. CT on December 12, 2025, to Rafael Rodriguez at Rafael.Rodriguez2@va.gov, as this notice is not a request for competitive quotations.
    Maintenance support for one (1) year for Stryker Operating Room (OR) Integration Systems and Endoscopy Systems
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking maintenance support for Stryker Operating Room (OR) Integration Systems and Endoscopy Systems at the Naval Medical Center (NMC) San Diego for a duration of one year. This annual full-service contract aims to ensure the operational readiness and reliability of critical medical equipment used in surgical procedures. The maintenance services are vital for maintaining high standards of patient care and operational efficiency within military medical facilities. Interested vendors can reach out to Anthony Giunta at Anthony.Giunta@dla.mil or by phone at 215-737-2126 for further details regarding this opportunity.
    6525--SEP 2025 Equipment Only Consolidation
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.
    6515--MEDTRONIC NIMS 4.0 CONSOLE & ACCESSORIES "BRAND NAME ONLY". MUST COMPLETE BUY AMERICAN CERTIFICATE. OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NONRESPONSIVE.
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide Medtronic NIM 4.0 Consoles and accessories, with a strict requirement for "BRAND NAME ONLY" products. This procurement necessitates that vendors submit an OEM letter from the manufacturer and complete a Buy American Certificate (FAR 52.225-2) to ensure compliance with federal regulations. The equipment is critical for medical operations at the Baltimore VA Medical Center, and delivery must occur within 60 days of contract award during normal business hours. Interested parties should submit their responses to Contract Specialist Mohsin Abbas at Mohsin.Abbas2@va.gov by December 10, 2025, at 3:00 PM EST, to be considered for this Firm-Fixed Price contract.