J035--Proj #TBD | Elevator Modernization | Elias/Prather
ID: 36C77626Q0039Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT (J035)

Original Source

https://sam.gov/workspace/contract/opp/39c3160bd4f442c58f38868aa789e389/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is conducting a market survey to identify potential sources for elevator modernization projects at various VA Medical Centers across the United States. The procurement aims to modernize both hydraulic and traction elevators, requiring contractors to provide comprehensive services, including labor, materials, and equipment, to ensure compliance with federal standards and VA specifications. These modernization efforts are critical for maintaining operational efficiency and safety within VA facilities. Interested contractors must submit their capability statements by December 3, 2025, detailing their qualifications and relevant experience, with the anticipated solicitation expected to be released in early to mid-February 2026. For further inquiries, contact Leslie Prather at leslie.prather@va.gov or 216-447-8300.

    Point(s) of Contact
    Leslie PratherContract Specialist
    (216) 447-8300
    leslie.prather@va.gov
    Files
    Title
    Posted
    36C77626Q0039.docx
    The Department of Veterans Affairs (VA) is conducting a market survey for nationwide elevator modernization projects at VA Medical Centers. This Sources Sought Notice, for market research only, aims to identify potential sources for turnkey modernization of hydraulic and traction elevators. Projects will involve providing all necessary services, labor, materials, and equipment, including documentation, manuals, diagnostic tools, programming codes, and training for VA staff. The anticipated solicitation, planned for early to mid-February 2026, will be a competitive, firm-fixed-price contract. The procurement method and socio-economic set-aside will be determined by market research, considering NAICS codes 238290 and 561210. Interested contractors must submit capability statements by December 3, 2025, detailing company information, business size, statement of interest, bonding capacity, and relevant past experience in elevator modernization, specifically highlighting self-performed work and key personnel. Responses are limited to eight pages and must be submitted electronically as a single PDF.
    Attachment 01 Elevator Modernization Scope - final 11.6.25.docx
    The Department of Veterans Affairs (VA) seeks contractors for nationwide elevator modernization work at its medical centers and facilities. The scope includes furnishing all labor, materials, and services to deliver fully functional, code-compliant, and non-proprietary hydraulic and traction elevator systems. All work must comply with VA Master Specifications, the VA Elevator Design Guide, and numerous industry standards such as ASME A17.1, NFPA, and IBC, with more stringent requirements governing in cases of conflict. Contractors are responsible for comprehensive evaluations, recommending additional modernization strategies, and providing turnkey services including new machines, controls, wiring, operating panels, and car components. Non-proprietary requirements ensure open-market components, diagnostic tools, manuals, and programming codes are provided to the VA, prohibiting OEM-exclusive service contracts. Contractors must meet specific qualifications, including licensed mechanics with 5+ years of modernization experience, OSHA training, and a proven track record of at least three similar projects in healthcare, government, or institutional facilities. Deliverables include O&M manuals, diagnostic tools, VA staff training, and a minimum one-year warranty.
    Attachment 02 142110 Traction Elevator Modernization.pdf
    This government file outlines the comprehensive modernization of traction elevator systems, detailing engineering, furnishing, and installation requirements for passenger, service, and freight elevators. It specifies stringent qualifications for contractors and mechanics, emphasizing experience and certifications. The document mandates adherence to numerous federal and industry standards, including ASME, NEC, and NFPA, for all components and operations. Key aspects covered include power supply, emergency operations, safety features like ascending car overspeed protection, and specific requirements for control systems, wiring, and communication. The file also addresses environmental factors such as noise isolation and seismic requirements, ensuring high performance, safety, and accessibility in the modernized elevator systems, while adhering to the highest industry standards.
    Attachment 03 142410 Hydraulic Elevator Modernization.pdf
    This government file outlines the modernization of hydraulic elevators, detailing the engineering, furnishing, and installation requirements for complete systems in federal facilities. It specifies different elevator types (passenger, service/passenger, freight) with minimum loading ratings and emphasizes microprocessor control systems. Key sections cover extensive qualifications for contractors and mechanics, adherence to numerous federal and industry publications (ASME, NFPA, NEC, IBC), and detailed submittal requirements for shop drawings, samples, and equipment data. The document also includes strict performance standards for speed, stopping accuracy, noise, and vibration. Furthermore, it addresses emergency power, firefighter's service, independent service, medical emergency service, seismic requirements, and specific components like pump assemblies, hydraulic systems, and control panels, ensuring high safety and operational standards.
    Attachment 04 - Request For Information Revisions.docx
    This Request For Information (RFI) seeks to gather details from potential contractors regarding their qualifications and capabilities for elevator modernization projects for the federal government. The RFI covers various aspects, including past NAICS codes used for submissions, possession of GSA MAS or OASIS+ contracts, SBA certifications, and experience with recent elevator installation/modernization projects. It also inquires about the presence of certified elevator mechanics on staff, their experience level, and the firm's experience with both hydraulic and traction elevator modernization. Furthermore, the RFI asks about compliance with Buy American Act requirements and experience with projects completed without specifications and drawings. Finally, it invites additional information deemed beneficial for the government to understand elevator modernization requirements.
    Lifecycle
    Title
    Type
    J035--Proj #TBD | Elevator Modernization | Elias/Prather
    Currently viewing
    Sources Sought
    Similar Opportunities
    Z1JZ--612A4-22-001 | Replace Elevators Throughout VANCHCS (B19, B21 and B201)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking proposals for a federal contract to replace elevators throughout the Veterans Affairs Northern California Health Care System (VANCHCS) at the Martinez and Mare Island campuses. The project involves providing five new, fully functional elevator systems, with a focus on modernizing existing infrastructure to ensure safety and reliability. This initiative is critical for maintaining operational continuity within healthcare facilities, emphasizing the importance of minimizing disruption to medical services during the installation process. The solicitation is set to be issued around November 22, 2025, with a performance period of approximately 360 days and an estimated construction magnitude between $2,000,000 and $5,000,000. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), must submit proposals electronically by January 2, 2026, and direct any inquiries to Contracting Officer Jose Hernandez at jose.hernandez1@va.gov.
    J035--Unrestricted Solicitation - Elevator Maintenance & Repair Se Fort Meade, SD & Hot Springs, SD
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide elevator maintenance and repair services for the Hot Springs and Fort Meade VA Medical Centers in South Dakota. The procurement aims to establish contracts for both preventive maintenance and emergency repairs of various elevators, including cable-traction and hydraulic types, with specific service frequencies outlined in the Statement of Work. This service is crucial for ensuring the operational efficiency and safety of the medical facilities, as it includes routine maintenance, emergency callbacks, and compliance with safety codes. Interested contractors must submit their proposals by December 9, 2025, at 17:00 CST, and can direct inquiries to Contracting Officer Joseph A. Bloomer at Joseph.Bloomer@va.gov.
    Z2DA--657-26-500JC - Emergency Elevator Sheave & Compensation Repairs, Building 1, JC (VA-26-00019432)
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for emergency elevator sheave and compensation repairs at Building 1 of the John Cochran VA Medical Center in St. Louis, MO. The project entails the removal and installation of new counterweight sheaves and cable guards in six elevators, along with the replacement of compensation chain assemblies in four elevators, all while ensuring minimal disruption to the medical center's operations. This 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside contract, valued between $500,000 and $1,000,000, requires completion within 365 calendar days post-notice to proceed, with proposals due by December 30, 2025. Interested contractors should contact Contract Specialist Matthew Finley at Matthew.Finley@va.gov for further details.
    Y1DA--679-22-100 | Elevator Upgrades in buildings 1, 2, 5, 38, 135 and 137
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors for the presolicitation of Project 679-22-100, which involves elevator upgrades in buildings 1, 2, 5, 38, 135, and 137 at the Tuscaloosa VA Medical Center in Alabama. The project requires the contractor to supply all materials, supervision, and labor necessary for the modernization, renovation, and upgrading of various elevators to address identified deficiencies, adhering to all applicable safety regulations and codes. This opportunity is set aside exclusively for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with a contract value estimated between $5 million and $10 million, and a completion period of 608 calendar days from the notice to proceed. Interested contractors should contact Contracting Officer Ryan Crispin at Ryan.Crispin@va.gov or 706-231-7600 for further details, and the solicitation is expected to be posted on or about January 7, 2026.
    Z1AA--36C25726R0013, 674-22-107 - Replace Cart Elevators - Surgery
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors for the "Replace Cart Elevators - Surgery" project at the Central Texas Veterans Health Care System in Temple, TX. The project involves replacing existing hydraulic cart elevators with new traction elevators in Building 163, specifically within the surgical suite, and includes significant electrical and mechanical system reconfigurations. This procurement is particularly important for maintaining operational efficiency and safety within the hospital environment, emphasizing strict adherence to safety protocols during construction. The estimated contract value ranges from $1,000,000 to $2,000,000, with a performance period of 270 calendar days post-award. Interested parties must submit proposals via email by January 5, 2026, and are encouraged to contact Contract Specialist Horacio Fernandez at Horacio.Fernandez@va.gov for further details.
    J059--Elevator Maintenance Services for the VA Salt Lake City Healthcare System, Utah
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide elevator maintenance services for the VA Salt Lake City Healthcare System in Utah. The procurement includes comprehensive maintenance tasks such as scheduled preventive maintenance, emergency repairs, and compliance with various safety codes and standards for 26 elevators at the facility. This contract is critical for ensuring the operational safety and reliability of the elevators, which are essential for patient and staff mobility within the healthcare system. Interested small businesses must submit their proposals by December 31, 2025, at 12:00 PM Central Time, and can contact Contract Specialist Thomas Parsons at thomas.parsons2@va.gov or 918-577-3532 for further information.
    H339--NEW (BASE PLUS FOUR): Elevator Inspections (695 MILWAUKEE)
    Buyer not available
    The Department of Veterans Affairs is seeking vendors capable of providing elevator inspection and testing services for the vertical transportation system at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This procurement is structured as a firm-fixed-price contract with a base year and four option years, aimed at ensuring the safety and reliability of the medical center's elevator systems. Interested vendors are invited to submit a capability statement, including their DUNS number and business details, by December 15, 2025, at 2:00 PM Central Time. For further inquiries, vendors can contact Contract Specialist Makena James at Makena.James@va.gov or by phone at (414) 844-4871.
    J059--Elevator Preventive Maintenance and Repair Service Contract Beckley VAMC
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide elevator preventive maintenance and repair services at the Beckley Veterans Affairs Medical Center (VAMC) in West Virginia. The procurement includes a fixed-price Blanket Purchase Agreement (BPA) for comprehensive services covering eight passenger elevators, one freight elevator, and one cartlift, with requirements for preventive maintenance, emergency repairs, and adherence to industry safety standards. This contract is crucial for ensuring the continuous operation and safety of elevator systems within the facility, emphasizing the need for qualified on-site mechanics and timely response to service requests. Interested parties must submit their quotes by December 11, 2025, at 9:00 AM EST, and are required to address subcontracting inquiries as outlined in the associated documents. For further information, contact Trever Turcotte at Trever.Turcotte@va.gov or by phone at 304-263-0811.
    C1DA--A-E Replace Elevators - Fort Wayne Campus 610A4-26-201
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office 10, is seeking qualified architect-engineer firms to provide comprehensive design services for the replacement of three elevators in Building 1 at the VA Northern Indiana Health Care System, located in Fort Wayne, Indiana. The selected firm will be responsible for delivering 100% design services, including schematic design, design development, construction documents, construction administration, technical specifications, and cost estimates, ensuring compliance with current codes and VA requirements. This project is crucial for modernizing the facility's elevator systems, which serve multiple floors and must meet specific operational standards. Interested firms must submit their qualifications via the SF 330 form by December 10, 2025, at 11:00 AM EST, with an estimated construction budget of $800,000. For inquiries, contact Eric Sweatt at eric.sweatt@va.gov.
    MATHC Elevator Maintenance
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for elevator maintenance and repair services for the newly constructed Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia. The contract will cover preventive maintenance and repairs for a Schindler 3100 MRL traction elevator, ensuring safe operation and compliance with ADA standards, with a base year from March 2026 to February 2027 and four optional one-year extensions. This procurement is crucial for maintaining the operational integrity of the health center, which aims to enhance the health of the Native American population in the area. Proposals are due by December 15, 2025, and interested contractors should contact Andrew Rhoades at Andrew.Rhoades@ihs.gov for further details.