RFQ#362384KMW - All Metal Angle Valves For Extreme UHV Requirements
ID: RFQ362384KMWType: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Industrial Valve Manufacturing (332911)

PSC

GENERAL SCIENCE & TECHNOLOGY R&D SVCS; GENERAL SCIENCE & TECHNOLOGY; EXPERIMENTAL DEVELOPMENT (AJ13)

Original Source

https://sam.gov/opp/abc868cc71fb41ae8373a7f37a16ede8/view
Timeline
    Description

    The Department of Energy, through Fermilab, is seeking quotes for the procurement of stainless steel "Easy close" all-metal angle valves designed for extreme ultra-high vacuum (UHV) requirements. Suppliers are invited to submit firm fixed price quotations for the specified valves, with the procurement process utilizing a Low Price Technically Acceptable (LPTA) selection method to ensure compliance with technical specifications. These valves are critical components for advanced scientific research and experiments conducted at Fermilab, underscoring their importance in maintaining the integrity of UHV systems. Interested vendors must submit their quotes by September 30, 2024, at 6:00 pm CT, and can direct inquiries to Kody M. Whittington at kwhittin@fnal.gov or by phone at 630-840-6898.

    Point(s) of Contact
    Kody M Whittington
    (630) 840-6898
    kwhittin@fnal.gov
    Files
    Title
    Posted
    FRA General Terms and Conditions for Commercial Products and Commercial Services (03.2024).pdf
    The Fermi Research Alliance, LLC (FRA) General Terms and Conditions document outlines the agreements for commercial products and services associated with the Fermi National Accelerator Laboratory. Its primary purpose is to establish a legal framework for subcontracts by specifying definitions, the scope of work, performance standards, payment processes, and compliance with laws and regulations. Key points include the independent contractor status of subcontractors, the acceptance of contracts, and requirements for professional standards in performing work. The document details payment practices, including inspection rights by FRA, license maintenance, and conditions for modifying contracts. Additionally, it addresses risk management, liability, indemnification duties, and responsibilities regarding theft, warranties, and counterfeit parts. It emphasizes the subcontractor’s obligation to adhere to applicable laws, environmental health and safety requirements, and outlines protocols for dispute resolution and termination. The document reflects the regulatory and compliance expectations within federal procurement processes, ensuring that work under the FRA's Prime Contract with the Department of Energy meets the established legal and operational standards necessary for government contracts.
    PUR-466_Proposal Certifications (5).pdf
    The document outlines certification requirements for proposals submitted to the Fermi Research Alliance, LLC, focusing on compliance with various federal regulations in relation to government contracts. It establishes that all proposals must include certifications based on their dollar value. Key certifications include export compliance for proposals exceeding $10,000, adherence to the Buy American Act, and verification of independent pricing for contracts over $150,000. As the proposal value increases, additional certifications are mandated, including measures against trafficking in persons for contracts valued over $500,000. The document emphasizes the need for transparency and fairness in pricing, ensuring no collusion or improper influence occurs in the proposal process. Detailed instructions are embedded for the offerors to provide necessary information and sign declarations confirming compliance with legal and ethical standards, particularly regarding foreign construction materials and potential lobbying activities. This certification framework aims to promote accountability and integrity in the award process for government contracts, ensuring that all offerors meet regulatory requirements to foster fair competition and responsible use of federal funds.
    SARC_Subcontractor Annual RepsCerts Rev 3 (2).pdf
    The "Subcontractor Annual Representations & Certifications" (SARC) form issued by Fermi Research Alliance, LLC (FRA) collects essential information from subcontractors seeking U.S. government contracts. It ensures compliance with various federal regulations and mandates that subcontractors certify their business status, ownership structure, and responsibility regarding contract performance. Key sections include business information such as NAICS codes, DUNS and CAGE numbers, and executive compensation disclosures. The form emphasizes the need for maintaining accurate records and notifying FRA of any changes within 15 days. It also includes certifications related to compliance with U.S. export/import laws and equal employment opportunity regulations. All represented information is to be kept confidential, and the form must be signed by a duly authorized representative, confirming adherence to the stipulated requirements. The document's structure is segmented into sections for clarity, promoting a comprehensive assessment of subcontractor qualifications and regulatory compliance, pivotal for the procurement process in federal contracts.
    Solicitation Cover Page RFQ362384.pdf
    The Fermi National Accelerator Laboratory (Fermilab) issued a Request for Quote (RFQ#362384) for a specific item—a stainless steel "Easy close" all-metal angle valve DN 16—manufactured by VAT, Incorporated. Suppliers are invited to provide firm fixed price quotations by September 30, 2024, at 6:00 pm CT. The procurement process follows a Low Price Technically Acceptable (LPTA) selection method, where the contract will be awarded to the lowest responsible bidder whose quote meets technical specifications. Quotes should include details regarding exceptions to specifications, and if applicable, indicate the company’s status as a small business along with the relevant NAICS code. Delivery terms are specified as Free on Board (FOB) to Fermilab Dock in Batavia, IL. There are additional requirements for quotes exceeding $10,000, including specific certifications. The request emphasizes compliance with the terms of the prime contract with the U.S. Department of Energy, indicating the project's federal context and regulatory compliance aspects that underpin the procurement process. Kody M. Whittington, the procurement specialist, is the primary contact for inquiries.
    Lifecycle
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    RFQ#362384KMW - All Metal Angle Valves For Extreme UHV Requirements
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    Combined Synopsis/Solicitation
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