Maintenance Services for Operating Tables
ID: HT940626QE003Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFREDERICK, MD, 21702, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/3f480e8aa4e745a5abbc3cf814ce3e43/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency, is seeking proposals for maintenance services for operating tables at the Naval Medical Center Portsmouth. The procurement involves a Firm-Fixed Price contract that includes a base year from December 2025 to November 2026, with an option for an additional year, requiring the contractor to provide all necessary personnel, equipment, and materials for corrective repairs, preventive maintenance, and emergency services. These services are critical for ensuring the operational readiness and safety of medical equipment used in patient care. Interested vendors should contact Luis Zeno at luis.a.zeno-pimentel.civ@health.mil or Melissa Peregrino-White at melissa.perergrino-white.civ@health.mil for further details, and must adhere to the specified requirements, including OEM certification and compliance with HIPAA regulations. The solicitation has been amended, and proposals must be submitted by the updated deadline.

    Files
    Title
    Posted
    Solicitation - HT940626QE003.pdf
    This government solicitation, HT940626QE003, is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) to provide maintenance services for operating tables at the Naval Medical Center Portsmouth. The contract covers a base year (November 17, 2025 – November 16, 2026) and an option year (November 17, 2026 – November 16, 2027), operating on a Firm-Fixed Price basis. Key requirements include OEM certification for repairs, on-site corrective and preventive maintenance, emergency services, and strict adherence to government holidays and operating hours. The contractor must supply all necessary personnel, equipment, parts, and materials, ensuring replacement parts are new OEM certified or warranted rebuilt parts. The Performance Work Statement (PWS) also outlines detailed contractor responsibilities, reporting requirements, quality control, and compliance with federal regulations such as HIPAA, emphasizing the handling of Protected Health Information (PHI) and breach response protocols. Invoicing will be processed through the Wide Area WorkFlow (WAWF) system.
    Solicitation Amendment - HT940626QE0030001.pdf
    This government Request for Proposal (RFP) (HT940626QE0030001) details a Firm-Fixed Price contract for maintenance services of operating tables at the Naval Medical Center Portsmouth. The contract includes a base year (December 2025 – November 2026) and an option year (December 2026 – November 2027), requiring the contractor to provide all personnel, equipment, and materials for corrective repairs, preventive maintenance, and emergency services. Key requirements include OEM certification for all repair personnel and facilities, ready access to OEM replacement parts (new or warranted rebuilt), and adherence to a strict quality control program. The contractor is responsible for safeguarding government property, managing keys, and ensuring employees have IAT Level I certification. Additionally, the contractor must comply with HIPAA and DoD Privacy Act issuances, including specific breach response protocols for Protected Health Information (PHI) and Personally Identifiable Information (PII). Invoicing is to be done electronically via the Wide Area WorkFlow (WAWF) system.
    Solicitation Amendment HT940626QE0030002 SF 30.pdf
    The document is an amendment to solicitation HT940626QE003, issued by the Defense Health Agency, effective 13 November 2025, that extends the solicitation's due date and time. The response due time has been changed from 08:00 AM to 05:00 PM, and the response due date has been changed from 13 November 2025 to 17 November 2025. All other terms and conditions remain unchanged.
    Lifecycle
    Title
    Type
    Maintenance Services for Operating Tables
    Currently viewing
    Combined Synopsis/Solicitation
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